AVAILABLE MEETING
SLOTS
Meeting time slots are noted on the
Annual Assembly Meeting Request Form.
Meeting space is very limited. While the TLA staff will strive to
accommodate your request, we cannot guarantee that your first choice will be
honored. If you have particular requirements regarding the timing of your
meeting, please include this information on your request form. Meeting
rooms will be assigned on a first come, first served basis.
NO-CONFLICT PERIOD
Certain periods are no conflict periods. Please do not schedule meetings
for the following time periods:
INVITATION LIST
The following individuals are sent the housing and registration packets in
June :
-
TLA Standing and ad hoc
Committee members
-
Officers of Divisions, Round Tables,
Interest Groups, and Districts. (Officers are defined as executive
committee members as listed in each unit's bylaws.)
-
Councilors and Councilor-Alternates
Sub-committee members are not mailed housing and registration information,
except by request of the unit chair. If your unit's sub-committee will meet
during Annual Assembly, you should ensure that:
-
a Meeting Request Form is completed for each sub-committee
meeting
-
the TLA office is given the names and addresses of the
sub-committee members so that a packet of housing and registration materials
may be sent to them
ROOM SET-UP
The customary room set-up is conference style; i. e., one large conference
table, or tables arranged in a U-shape, (depending on the size of the room).
For most meetings, you only need to check "conference" set-up if you will
have no food service, head table, or audio-visual requirements.
OPEN AND CLOSED
MEETINGS
TLA policy requires that all meetings are open (see TLA Bylaws Article
XIII, Section 3) except when personnel matters are being discussed.
NON-TLA GROUPS MEETING
AT ASSEMBLY
The Texas Library Association will attempt to honor requests from NON-TLA
groups for meeting space at Annual Assembly, if the request comes from a
group that is library related and whose purpose is allied to TLA's. Priority
for meeting times and space will be given to TLA groups. Outside
organizations will be charged for any audio-visual equipment and/or catering
used.
