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AUTHORS
SIGNING
Please note:
All authors are
required to register if they plan to autograph in the exhibit hall.
Registered authors will be listed
in the TLA conference promotional information.
This is a complimentary service!
1. What is the
purpose of the Authors Area at the TLA conference?
The Authors Area was developed for
a few reasons:
It offers a convenient area for attendees to
meet authors.
It
promotes authors
at the TLA conference
by offering a separate area in the exhibit hall with a printed schedule.
TLA
attendees love it!
2. How do I qualify to autograph in the
TLA conference exhibit hall? You must either be
sponsored
by a TLA exhibitor or sponsored by TLA as a program author/speaker.
3. What is the cost?
It is complimentary.
4. How do I schedule a signing
time?
By completing the
Author Autographing Reservation
Form. The form should be submitted to TLA as soon
as possible as Author Area times are assigned on a "first-come, first-served
basis." Clara Mounce, Authors Area Chair, will contact each author/author
representative to confirm the times requested or make adjustments as necessary.
Authors/author representatives can reserve a signing time at the onsite Authors
Area, based on availability.
5. How often can I schedule myself
in the Authors Area?
You are allowed up to 2 hours each day. The time can be scheduled in a
2-hour block or in to two 1-hour blocks.
6. What are the hours of the Author
signings in the hall? The Author Area is open during
exhibit hall hours.
7. Can I sell books in the Authors
Area and in the exhibit space? Yes, you are encouraged to sell books.
You must provide your own cash box and you must also have your exhibit space
staffed during your signing times in the Authors Area. You may consider hiring a
temporary staff to work the exhibit space or accompany the author
during autographing. See the online
Boothsitter/Temporary Staff
for information,
available February 2008.
8.
How do I get my books to the Authors Area from the exhibit space?
Authors/author representatives can request complimentary assistance
30 minutes before and after their signing time through the exhibits committee or
exhibits staff at Exhibitor Registration.
9. What are the rules for
autographing in the exhibit space?
- Authors will be
allowed to autograph in their sponsoring exhibitor's booth space in addition
to the Authors Area.
- In order to autograph
in an exhibit space, you must guarantee that the popularity of the
author and/or the size of the sponsoring exhibit space will not cause
attendees to form lines in the aisle waiting for the author's autograph.
- Clara Mounce, Authors
Area Chair, and her committee have full authority on who will be able to
autograph in their exhibit space.
- If signing in the
exhibit space and the author's signing line grows in a way that blocks other
exhibitors or aisles, the line will be moved to an open aisle in the
Authors Area. No extra time will be added to the signing time. If no
aisle is available in the Authors Area, the line will be cut-off at the
point where it blocks traffic to other exhibitors or aisles,
and no signing will
occur.
10. When can I obtain a list of
authors registered for the TLA conference?
Author lists
are now available. Please see the onsite handouts for updates/changes
to lists posted here. We applaud the
exhibitors who support the TLA conference authors by promoting their books and
products in your exhibit space!
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BADGES & TICKETS
1.
How do I submit badge information?
Submit your badge information online through your
secure administration area.
The online badge registration will be available January 2008.
2.
How many badges do we receive?
Each exhibiting firm is allowed 3 representatives per 10'x10' booth space.
3.
What if I need to exceed my badge limit?
Additional badges can be obtained for
$20.
4.
What is the deadline for badge submission?
Mid - March 2008
5. How do I obtain tickets for programs at
the TLA Conference?
Purchase tickets to programs through your
secure administration area.
Tickets will be available January 2008.
6. What is the deadline for ticket purchases?
Mid - March 2008
7. Where and when will I obtain my tickets
and badges?
At Exhibitor Registration during the TLA conference.
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EXHIBITOR SPONSORED EVENTS
(including user group meetings)
1.
What are the requirements to be
able to host an exhibitor-sponsored meeting?
Only current TLA exhibitors may contract for meeting space in a TLA conference
hotel. To exhibit, contact
Cindy Boyle, TLA
Exhibit Manager,
cindyb@txla.org or
512/328-1518 x144.
2.
Whom do I contact for catering, room setup, audio/visual, and internet?
Contact the
hotel representative directly for your meeting needs. Both the hotel list
and map are available through the
conference main page.
You will be billed directly by the hotel as TLA is not involved with any
arrangements with the hotel.
The headquarters hotel is the Hyatt Regency. TLA will provide complimentary bus
transportation to all conference hotels.
3. Any suggestions for scheduling?
We discourage conflicting with our
two General Sessions and the daytime ticketed meal functions. Check the
Conference Meeting and Events Schedule
to determine the best scheduling opportunities.
4.
What means of marketing our exhibitor-sponsored meeting does TLA offer?
Advertise:
-
in the
Texas Library Journal
-
the official membership publication of the
Texas Library Association is published four times annually. The readership
of more than 7,000 includes librarians and library staff, publishers
and vendors, trustees, friends and supporters, and library users.
-
in the
TLA Annual
Conference
Program -
The TLA Annual
Conference Program provides an additional advertising opportunity.
Put your message in the hands of 8,000+ public, school,
academic, and special library employees, suppliers, supporters, and citizen
advocates that attend TLA's conference.
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LABELS AND LISTS
1. What types of lists do you offer?
• TLA membership – Select specific types and groups of members
• TLA conference registration attendees – pre and post conference
• Texas Bluebonnet Award registrants
• Texas academic libraries
• Texas public libraries
• Texas school libraries
2. What format do you offer?
• electronic list sent via email by either Excel spreadsheet, comma or
tab-delimited text file
• printable labels – Avery label 5160
3. What data in included?
• email list: first name, last name, email address
• mailing list: first name, last name, institution, address, city, state, zip
code
4. What is the cost of your mailing lists?
• Commercial usage: $0.12 per name
• Not-for-Profit: $0.06 per name.
• $20.00 processing fee per order for electronic lists or $30.00 processing fee
per order for print labels
• $20.00 overnight delivery charge, if overnight delivery is requested
5. When do I pay for this list?
Payment and a signed TLA Licensing Agreement are due to TLA prior to the order
being filled.
6. What timeframe do I need to plan for ordering?
• Three business days is usually sufficient.
• For pre-conference attendee list, we suggest ordering 30 days out to ensure
the largest number of names on the list and still leave ample time for mailings.
• A pre-conference list can be ordered as late as the week prior to the TLA
conference. Post-conference attendee lists are available 10 business days past
the close of the conference.
• The TLA Licensing Agreement must be signed and return to TLA prior to
ordering.
7. How many usages am I allowed?
Lists are made available on a one-time usage. The
TLA Licensing Agreement must be signed and returned to TLA prior to the
order being processed. TLA reserves the right to embed email addresses that we
use for auditing/monitoring purposes of list usage. We will, of course, adjust
invoices for multiple uses when requested.
8. Who do I contact for
more information?
For more information, please see
TLA 2008 Labels/List Ordering Information.
Contact Erica Reyna at
randym@txla.org to order.
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PASSWORD SYSTEM
1. What is the password system used for?
The password system is used to obtain entry to the secure administration area
where you can submit your Profile/program listing, Buyers Guide listing,
representative badges, booth space payment, reserve your hotel space, and obtain
the service kit. The password system consists of a user name and password,
designated by TLA.
2. Who receives the user name and
password, and how is it retrieved?
The main representative receives the user name and password via email by
selecting the button on the login page which states: "Request
Username/Password." If you need assistance, contact
Bonnie Walker
at:
bonniew@txla.org.
3. What do we need to do if the main
representative changes or their email changes?
Submit your information via email to
Bonnie Walker
at:
bonniew@txla.org.
4. Where do I submit my user name and
password?
You will submit your user name and password on the
exhibitor login page.
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PROFILE & BUYER'S
GUIDE LISTING
1. What is a Profile listing?
A
The Profile is your company
information on the TLA website. Select your company name on the
Exhibitor listings to
review your Profile.
2. What is the Buyer's Guide
listing?
The
Buyer's Guide
is a useful tool to assist librarians with their search for exhibitors who
provide a particular product or service they are seeking. Each exhibitor has
five Buyer's Guide categories to submit. Suggestions for new categories can be
submitted to
Cindy Boyle
at:
cindyb@txla.org.
3. How does the web Profile and Buyer's
Guide listing relate to the TLA Conference Program listings?
The Profile and Buyer's Guide listings will be included in the TLA
Conference Buyer's Guide and Librarian's Yellow Pages as they appear on the
website on February 15, 2008.
4. How do I process an update to the Profile Page and/or Buyer's Guide?
Please review your Profile and Buyer's Guide listings on the TLA website by
selecting your company name in the
Exhibitor listings.
Select the "Exhibitor Only" button to proceed to the Exhibitor Login page.
Submit your updates through your secure Administration Area.
5. How long will it take for my update to
appear on the website after I submit it?
Updates will appear instantly.
Please be sure to refresh your browser to review your changes.
6. What is the deadline for submission in
the conference program?
December 1, 2008.
7. Can I change the web Profile/Buyer's
Guide listing beyond the printed program deadline?
Yes, your web profile listing can be changed through May 31, 2008.
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