AUTHORS SIGNING
 

Please note:

2. How do I qualify to autograph in the TLA conference exhibit hall?
You must either be sponsored by a TLA exhibitor or sponsored by TLA as a program author/speaker.

3. What is the cost?
It is complimentary.

4. How do I schedule a signing time?
By completing the Author Autographing Reservation Form. The form should be submitted to TLA as soon as possible as Author Area times are assigned on a "first-come, first-served basis." Clara Mounce, Authors Area Chair, will contact each author/author representative to confirm the times requested or make adjustments as necessary. Authors/author representatives can reserve a signing time at the onsite Authors Area, based on availability.

5. How often can I schedule myself in the Authors Area?
You are allowed up to 2 hours each day. The time can be scheduled in a 2-hour block or in to two 1-hour blocks. 

6. What are the hours of the Author signings in the hall?
The Author Area is open during exhibit hall hours.

7. Can I sell books in the Authors Area and in the exhibit space?
Yes, you are encouraged to sell books. You must provide your own cash box and you must also have your exhibit space staffed during your signing times in the Authors Area. You may consider hiring a temporary staff to work the exhibit space or accompany the author during autographing. See the online Boothsitter/Temporary Staff  for information, available February 2008.

8. How do I get my books to the Authors Area from the exhibit space?
Authors/author representatives can request complimentary assistance 30 minutes before and after their signing time through the exhibits committee or exhibits staff at Exhibitor Registration. 

9.  What are the rules for autographing in the exhibit space?

10.  When can I obtain a list of authors registered for the TLA conference?
Author lists are now available. Please see the onsite handouts for updates/changes to lists posted here. We applaud the exhibitors who support the TLA conference authors by promoting their books and products in your exhibit space!

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EXHIBITOR SPONSORED EVENTS (including user group meetings)
1. What are the requirements to be able to host an exhibitor-sponsored meeting?
Only current TLA exhibitors may contract for meeting space in a TLA conference hotel. To exhibit, contact Cindy Boyle, TLA Exhibit Manager, cindyb@txla.org or 512/328-1518 x144.

2. Whom do I contact for catering, room setup, audio/visual, and internet?
Contact the hotel representative directly for your meeting needs. Both the hotel list and map are available through the conference main page. You will be billed directly by the hotel as TLA is not involved with any arrangements with the hotel. The headquarters hotel is the Hyatt Regency. TLA will provide complimentary bus transportation to all conference hotels.

3. Any suggestions for scheduling?
We discourage conflicting with our two General Sessions and the daytime ticketed meal functions. Check the Conference Meeting and Events Schedule to determine the best scheduling opportunities.

4. What means of marketing our exhibitor-sponsored meeting does TLA offer?
Advertise:

• in the Texas Library Journal - the official membership publication of the Texas Library Association is published four times annually. The readership of more than 7,000 includes librarians and library staff, publishers and vendors, trustees, friends and supporters, and library users.

• in the TLA Annual Conference Program - The TLA Annual Conference Program provides an additional advertising opportunity. Put your message in the hands of  8,000+ public, school, academic, and special library employees, suppliers, supporters, and citizen advocates that attend TLA's conference.

LABELS AND LISTS

1. What types of lists do you offer?
• TLA membership – Select specific types and groups of members
• TLA conference registration attendees – pre and post conference
• Texas Bluebonnet Award registrants
• Texas academic libraries
• Texas public libraries
• Texas school libraries

2. What format do you offer?
• electronic list sent via email by either Excel spreadsheet, comma or tab-delimited text file
• printable labels – Avery label 5160

3. What data in included?
• email list: first name, last name, email address
• mailing list: first name, last name, institution, address, city, state, zip code

4. What is the cost of your mailing lists?
• Commercial usage: $0.12 per name
• Not-for-Profit: $0.06 per name.
• $20.00 processing fee per order for electronic lists or $30.00 processing fee per order for print labels
• $20.00 overnight delivery charge, if overnight delivery is requested

5. When do I pay for this list?
Payment and a signed TLA Licensing Agreement are due to TLA prior to the order being filled.

6. What timeframe do I need to plan for ordering?
• Three business days is usually sufficient.
• For pre-conference attendee list, we suggest ordering 30 days out to ensure the largest number of names on the list and still leave ample time for mailings.
• A pre-conference list can be ordered as late as the week prior to the TLA conference. Post-conference attendee lists are available 10 business days past the close of the conference.
• The TLA Licensing Agreement must be signed and return to TLA prior to ordering.

7. How many usages am I allowed?
Lists are made available on a one-time usage. The TLA Licensing Agreement must be signed and returned to TLA prior to the order being processed. TLA reserves the right to embed email addresses that we use for auditing/monitoring purposes of list usage. We will, of course, adjust invoices for multiple uses when requested. 

8. Who do I contact for more information?

For more information, please see TLA 2008 Labels/List Ordering Information. Contact Erica Reyna at randym@txla.org to order.

PASSWORD SYSTEM
1. What is the password system used for?
The password system is used to obtain entry to the secure administration area where you can submit your Profile/program listing, Buyers Guide listing, representative badges, booth space payment, reserve your hotel space, and obtain the service kit. The password system consists of a user name and password, designated by TLA.

2. Who receives the user name and password, and how is it retrieved?
The main representative receives the user name and password via email by selecting the button on the login page which states: "Request Username/Password." If you need assistance, contact Bonnie Walker at: bonniew@txla.org.

3. What do we need to do if the main representative changes or their email changes?
Submit your information via email to Bonnie Walker at: bonniew@txla.org.

4. Where do I submit my user name and password?
You will submit your user name and password on the exhibitor login page.

PROFILE & BUYER'S GUIDE LISTING
1. What is a Profile listing?
A The Profile is your company information on the TLA website. Select your company name on the Exhibitor listings to review your Profile.

2. What is the Buyer's Guide listing?
The Buyer's Guide is a useful tool to assist librarians with their search for exhibitors who provide a particular product or service they are seeking. Each exhibitor has five Buyer's Guide categories to submit. Suggestions for new categories can be submitted to Cindy Boyle at: cindyb@txla.org.

3. How does the web Profile and Buyer's Guide listing relate to the TLA Conference Program listings?
The Profile and Buyer's Guide listings will be included in the TLA Conference Buyer's Guide and Librarian's Yellow Pages as they appear on the website on February 15, 2008.

4. How do I process an update to the Profile Page and/or Buyer's Guide?
Please review your Profile and Buyer's Guide listings on the TLA website by selecting your company name in the Exhibitor listings. Select the "Exhibitor Only" button to proceed to the Exhibitor Login page. Submit your updates through your secure Administration Area.

5. How long will it take for my update to appear on the website after I submit it?
Updates will appear instantly. Please be sure to refresh your browser to review your changes.

6. What is the deadline for submission in the conference program?
December 1, 2008.

7. Can I change the web Profile/Buyer's Guide listing beyond the printed program deadline?
Yes, your web profile listing can be changed through May 31, 2008.