Conference Planning Deadlines

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July 25-28,
2011

  • TLA unit planners meet with Program Committee to propose meetings and programs.

  • TLA unit planners meet with TLA Staff Kathy P. & Elise Wright to discuss meeting room setups, AV, meals, publicity options, etc.

  • Program Committee members meet with units and establish liaison relationships.  

August 14

 By this date TLA Office will send preliminary conference schedule to all unit planners.  

August 25

Deadline for comments or questions from unit planners regarding conference schedule.

Deadline for final list of speakers. 

September 15

 Deadline for Preconference Budget Form including Registration Rates.

 Deadline for return of Speaker Contracts.

October 15

Deadline for a one page presentation outline from Speaker to be used as preliminary handout.

October 28 - 30

 Conference Program proofing session is held.  

After Proofing Session, TLA Staff posts revised text of Conference Program to unit planners for review.  

November 7 ABSOLUTE FINAL DEADLINE for any changes to the Conference Program.  

December 1

  

Deadline for Catering requests by updating the online Conference Event Form or by contacting Kathy P.  

 2012

  
Early March Event Arrangements Summary report that lists preliminary charges for equipment, catering, speaker hospitality, etc. will be mailed to Program Planners for review.
March 22

Deadline for any changes to Event Arrangements Summary information.

Audio-Visual (AV) Equipment requested by this date will receive a 40% discount. (Equipment is included on the Conference Event Form)

April 1 No event changes or revisions to equipment, catering, internet, speaker hospitality, etc. will be accepted after this date.
 April 17- 20
  Annual Conference, Houston, Texas  
Created on Jun 15, 2010 | Last updated June 21, 2011