ACDRT Operating Procedures

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SECTION I – NAME

The name of this organization shall be the Acquisitions and Collection Development Round Table of the Texas Library Association.

SECTION II – OBJECTIVES

The purpose of this organization shall be to promote and improve library acquisitions and collection development work and to foster relations with other branches of library service, publishers, dealers, jobbers, and other libraries and organizations.

SECTION III – MEMBERSHIP

Membership is open to all members of the Texas Library Association who are interested in library acquisitions and collection development work.

SECTION IV – ADMINISTRATION

  A.    Officers

  1. The officers of this Round Table shall be Chair, Chair Elect, a Secretary/Treasurer, Councilor, Alternate, and Past Chair.  Each officer must be a member in good standing of the Round Table with dues paid by February 1. 
  1. Officers shall assume office immediately following the TLA Annual Conference and shall serve a term of one year or until a successor is elected. The Councilor and Alternate Councilor serve for three years or until a successor is elected. 
  1. The officers of the Acquisitions and Collection Development Round Table shall perform those duties usually attached to their offices and all duties as prescribed in the TLA Bylaws and Standing Rules.   In addition, officers shall perform the following: 

           a.  The Chair shall preside at meetings, appoint committees as necessary, direct the work of the Round Table and preside at Executive Committee         meetings. 

           b.  The Chair-Elect shall act as an aide and alternate to the Chair and during the Chair’s absence, perform the duties of the chair. TheChair-elect shall plan at least one program for TLA Annual Conference.

           c.  The Secretary/Treasurer shall record the minutes at all Round Table meetings, maintain the financial records, deposit funds of the Round Table with the TLA Executive Office, and submit reports as required.

           d.  The Past Chair shall serve on the Executive Board, and arrange for the Vendor Breakfast at Annual Conference.

           e.  The Councilor shall attend all meetings of the TLA Council, submit all resolutions from the Round Table that require Council actions, and serve as      liaison between TLA Council and the Round Table.

           f.   The Alternate Councilor shall, during the Councilor’s absence, perform the duties of Councilor.

   B.    Elections 

  1. A Nominating Committee shall consist of the Secretary/Treasurer, the Past Chair, and at least one other member they appoint.  The Nominating Committee shall present a slate of candidates for all offices. There shall be at least two candidates for the office of Councilor. Nominations may be made from the floor unless balloting is electronic. 
  2. Officers shall be elected by electronic means prior to TLA Annual Conference by a plurality of members voting if the Nominating Committee is able to present a slate of candidates for all offices.  If not, elections shall take place at a regular business meeting during Annual Conference by a plurality of the members present.  The Councilor candidate with the highest number of votes shall be elected Councilor. The candidate with the second highest number of votes shall become the Alternate Councilor. 
  3. In case of a tie vote for any office, each candidate will be asked if he/she would like to cede the election to his/her opponent.  If the candidates both decline, the winner will be determined by the toss of a coin.

   D.  Executive Committee

  1. The elected officers and the immediate Past Chair shall constitute the Executive Committee and shall administer the business of the unit when it is not in session.  The Executive Committee shall approve goals, objectives and priorities of the Round Table.  The Executive Committee shall take action on items of business which may be brought forth from the membership or any other source.
  2. The Executive Board shall meet at the Annual Assembly and the Annual conference of the Texas Library Association.  Other meeting shall be held as deemed necessary by the Chair or by two members of the Executive Committee.

   C.     Vacancies

  1. If there is a vacancy in the office of Chair, the Chair Elect shall become Chair for the remainder of that term and the term to which this officer has been elected.
  2. If a vacancy occurs in the office of Councilor, the Alternate Councilor shall become Councilor for the remainder of the term.
  3. If a vacancy occurs in any of the other elected offices, the Chair, with the approval of the Executive Committee, shall fill the vacancy by appointment until the next general election.
  4. A person appointed to fill a vacancy in the position of Past Chair must be a former Chair of the Round Table
  5. If vacancies occur in the offices of Chair and Chair Elect within the same term, the President of TLA shall appoint a new Chair who shall proceed as in Article IV, Section 3(A) above.

SECTION V – MEETINGS

As required by the Texas Library Association Bylaws, a meeting of the Round Table will be held annually. This will be a general membership meeting. A program may also be held.   Members present shall constitute a quorum. 

SECTION VI – COMMITTEES

   1. Committees may be created as needed by the Executive Committee or the Chair. The Chair designates the chair of each committee,          and appoints the members, with the exception of the Program Committee, which shall be chaired by the Chair Elect. The committees        shall serve until their charges have been completed and reports have been accepted or until such time as the Executive Committee          designates.

   2. There shall be the following standing Committees: Program, Nominating.  All standing committees set forth in Article VII, Section 1            shall report directly to the chair and the membership of the Round Table at the Texas Library Association Annual Conference.

SECTION VII – PARLIAMENTARY AUTHORITY

The parliamentary authority governing the Acquisitions and Collection Development Round Table is the most recent edition of Robert’s Rules of Order, except as it conflicts with the Bylaws of the Acquisitions and Collection Development Round Table or the Texas Library Association.

SECTION VIII – AMENDMENTS TO THE OPERATING PROCEDURES

 These Operating Procedures may be adopted or amended at any general membership meeting of the unit by a majority vote of the members present or through mail or electronic balloting by a majority of all votes received, provided that a notice of at least 30 days has been previously given and such changes are consistent with the Bylaws and Standing Rules of TLA. Changes required/mandated by TLA actions need the approval only of the ACDRT Executive Committee.

 

Adopted April 11, 2014

ACDRT Business Meeting

San Antonio, 2014 TLA Conference


See Bylaws here

Created on Mar 29, 2010 | Last updated May 26, 2014