Assessment Interest Group Operating Procedures

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Operating Procedures

SECTION I – NAME
The name of this organization shall be the Assessment Interest Group (AIG) of the Texas Library Association (TLA).

SECTION II – OBJECTIVES
The objective of the Assessment Interest Group (AIG) shall be to provide a forum for sharing and increasing knowledge of assessment practices in libraries.

SECTION III – MEMBERSHIP
Any member of the Texas Library Association may select membership in the Assessment Interest Group (AIG). Officers must be current members of TLA.

SECTION IV – ADMINISTRATION

  1. Officers
    1. The officers of the Assessment Interest Group (AIG) shall be Chair, Chair-Elect, Secretary/ Treasurer, Webmaster, Councilor, Alternate Councilor, and Immediate Past-Chair.
    2. Officers shall assume office immediately following the TLA Annual Conference and shall serve a term of one year or until a successor is elected. The Councilor and Alternate Councilor serve for three years or until a successor is elected.
    3. The officers of the Assessment Interest Group (AIG) shall perform those duties usually attached to their offices and all duties as prescribed in the TLA Bylaws and Standing Rules.
  2. Elections
    1. A Nominating Committee, chaired by the Immediate Past-Chair, shall present a slate of candidates for all offices. There shall be at least two candidates for the office of Councilor. Nominations may be made from the floor.
    2. Officers shall be elected by electronic means prior to TLA Annual Conference or by paper by a plurality of members voting. The Councilor candidate with the highest number of votes shall be elected Councilor. The candidate with the second highest number of votes shall become the Alternate Councilor.
  3. Executive Committee
    1. The AIG Executive Committee is composed of all elected officers, including the Chair, Vice-Chair/Chair-Elect, Secretary/Treasurer, Councilor, Alternate Councilor, and Immediate Past Chair. The appointed Webmaster serves as an ex officio non-voting member of the Executive Committee.
    2. The Executive Committee shall meet at TLA Annual Conference and TLA Annual Assembly. Other meetings may be held as deemed necessary by the Chair or a majority of the Executive Committee.
  4. Vacancies
    1. If a vacancy occurs in the office of the Chair, the Vice Chair/Chair-elect shall become Chair for the remainder of that term and also serve the term to which the Chair-elect had been elected.
    2. If a vacancy occurs in the office of Councilor, the Alternate Councilor shall become Councilor for the remainder of the term.
    3. If a vacancy occurs in any of the other elected offices, the Chair, with the approval of the Executive Committee, shall fill the vacancy by appointment until the next general election.
    4. If a vacancy occurs in both the Chair and Vice Chair/Chair-elect positions, the President of the Texas Library Association shall appoint a new Chair, who shall proceed as outlined above.

SECTION V – MEETINGS
Regular meetings shall be held annually in conjunction with the TLA Annual Conference.

SECTION VI – COMMITTEES
Other committees may be created as needed by the Executive Committee or the Chair. The Chair shall appoint the members and designate the chair of each committee. The committees shall serve until their charges have been completed and reports have been accepted or until such time as the Executive Committee designates.

SECTION VII – PARLIAMENTARY AUTHORITY
The rules of procedure as stated in the current edition of Robert's Rules of Order, Newly Revised shall govern this unit in all cases in which they are applicable and in which they are not inconsistent with the Bylaws and Standing Rules of TLA.

SECTION VIII – AMENDMENTS TO THE OPERATING PROCEDURES
Operating Procedures may be adopted or amended at any general membership meeting of the unit by a majority vote of the members present and voting, provided electronic notice has been previously given and such changes are consistent with the Bylaws and Standing Rules of TLA. 

[Adopted… Tuesday, July 17, 2012]

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Created on Jun 20, 2013 | Last updated July 22, 2013