D10 Operating Procedures














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TLA District 10 Operating Procedures

The name of this organization shall be District 10 of the Texas Library Association (TLA).

The purpose of District 10 shall be to promote library service and librarianship in both Texas and the District and to promote and support the goals and objectives of TLA by means of planned programs within the District.

Any person, organization, or institution which is a member in good standing of TLA is eligible to become a member of District 10. District boundaries shall be set by TLA Council. Officers must be current members of TLA.

Subsection 1. Officers

  1. The officers of District 10 shall be the Chair, Vice-Chair/Chair-Elect, Secretary/Treasurer, Councilor, Alternate Councilor, Immediate Past-Chair, and other officers as deemed necessary.
  2. Officers shall assume office immediately following the TLA Annual Conference and shall serve a term of one year or until a successor is elected. The Councilor and Alternate Councilor shall serve for three years or until a successor is elected.

  1. The duties of the officers of District 10 shall be as follows:
    1. The Chair shall preside at District meetings, appoint committees as necessary, and direct the work of the District. At Annual Assembly, members will determine if a Fall meeting will be held and, if so, the Chair will appoint a committee to plan the Fall meeting that year. The committee shall consist of at least one member who has served on a previous planning committee.
    2. The Vice-Chair/Chair-Elect shall act as an aide and alternate to the Chair and, during the Chair’s absence, perform the duties of the Chair.
    3. The Secretary shall record minutes at all District and Executive Committee meetings and shall submit reports as required.
    4. The Treasurer shall maintain the District’s financial records, deposit all District funds with the TLA Executive Board, and shall submit reports as required. The Treasurer shall collect fees for District programs and issue receipts to members.
    5. The Councilor shall attend all meetings of the TLA Council, submit all resolutions from the District that require Council actions, and shall serve as a liaison between TLA Council and District 10.
    6. The Alternate Councilor shall, during the Councilor’s absence, perform the duties of the Councilor.
    7. The Immediate Past-Chair shall act as an aide to the Chair and serve as the District’s Parliamentarian.

Subsection 2. Elections

  1. The Nominating Committee shall consist of three members from the District, appointed by the Chair at Annual Assembly. The Nominating Committee shall present a slate of candidates for all offices at Fall Meeting or other deadlines as set by TLA. There shall be at least two candidates for the office of Councilor. Nominations may be made from the floor.  All nominees must be District members who have agreed in advance to serve.
  2. Officers shall be elected by mail, electronic ballot, or other method as permitted by the TLA Bylaws.
  3. The Councilor candidate with the highest number of votes shall be elected Councilor.  The Councilor candidate with the second highest number of votes shall become the Alternate Councilor.
  4. In case of a tie vote, the Executive Committee will hold a special meeting to draw names in order to break the tie.

Subsection 3. Executive Committee

  1. The elected officers and the Immediate Past-Chair shall constitute the Executive Committee and shall administer the business of the District.
  2. The Executive Committee shall meet at TLA Annual Conference, TLA Annual Assembly, and the District 10 annual fall meeting. Other meetings may be held as deemed necessary by the Chair or a majority of the Committee.

Subsection 4. Vacancies

  1. If a vacancy occurs in the office of the Chair, the Vice-Chair/Chair-Elect shall become Chair for the remainder of that term and also serve the term to which the Vice-Chair/Chair-Elect was elected.
  2. If a vacancy occurs in any of the other offices, the remaining officers may appoint a replacement who shall fill the vacancy until the next general election.
  3. If a vacancy occurs in both the Chair and Vice-Chair/Chair-Elect positions, the President of the Texas Library Association shall appoint a new Chair, who shall proceed as outlined above.

The decision to hold a Fall meeting will be determined annually by a vote of those officers and members attending the District 10 meeting at Annual Assembly. A registration fee in the amount agreed upon by the officers of the District shall be charged to defray the cost of each meeting.
In addition, the District will meet in conjunction with the TLA Annual Conference and at TLA Annual Assembly to conduct District 10 business. Members present shall constitute a quorum.
The Executive Committee shall meet as needed to conduct District business.

Committees may be created as needed by the Executive Committee or the Chair. The committees shall serve until their charges have been completed and reports have been accepted, or until such time as the Executive Committee designates.

The rules of procedure as stated in the current edition of Robert’s Rules of Order Newly Revised shall govern District 10 in all cases to which they are applicable and in which they are not inconsistent with the Bylaws and Standing Rules of TLA.

A notice of all proposed changes to the Bylaws shall be provided to all members of District 10 one month prior to a business meeting. The District 10 operating procedures may be adopted or amended at any general membership meeting of the District by a majority vote of the members present and voting, provided such changes are consistent with the Bylaws and Standing Rules of TLA. A copy of the amended operating procedures shall be filed with the TLA Office and with TLA Bylaws and Resolutions Committee.   

Dates of adoption, amendments, and/or revision:
Operating Procedures adopted 10/15/2011. Amended 07/18/2012.

Created on Mar 31, 2010 | Last updated April 21, 2014