D5 Operating Procedures
























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Operating Procedures

 Texas Library Association

District 5


Revised and Adopted, April 26, 2013





The name of this organization shall be District 5 of the Texas Library Association (TLA).




The purpose of District 5 shall be to promote library service and librarianship in both Texas and the District and to promote and support the goals and objectives of TLA by means of planned programs within the District.




Any member of the Texas Library Association may select membership in District 5. Officers must be current members of TLA.




Section 1.  Officers


  1. The Officers of District 5 shall be the Chair, Chair-Elect, Secretary, Treasurer, Councilor, Alternate Councilor, and Immediate Past Chair.
  2. These officers shall comprise an Executive Committee whose responsibility it is to plan the annual District meeting and its programs and to conduct the business of the District between meetings.
  3. All officers must be members in good standing of TLA and must be members of District 5.
  4. Officers shall assume office immediately following the TLA Annual Conference and shall serve a term of one year or until a successor is elected.  The Councilor and Alternate Councilor serve for three years or until a successor is elected.
  5. The person elected Chair-Elect shall serve one year in that capacity, immediately followed by one year as Chair.


Section 2.  Elections


  1. The Nominating Committee shall be elected by the Executive Committee of District 5 without participation by the Chair.
  2. The Nominating Committee shall present a slate of candidates for all offices. There shall be at least two candidates for the office of Councilor. Nominations may be made from the floor (unless balloting is electronic).
  3. Officers shall be elected by a plurality of the members present at the annual District 5 fall meeting OR by electronic ballot prior to the Texas Library Association Annual Conference by a plurality of members voting as determined by the Executive Committee.
  4. In case of a tie, the successful candidate will be determined by lot.
  5. The candidate for Councilor receiving the highest number of votes shall be elected Councilor.  The candidate for Councilor receiving the second highest number of votes shall be elected Alternate Councilor.



Section 3.  Vacancies


  1. If a vacancy occurs in the office of the Chair, the Chair-Elect shall become Chair for the remainder of that term and also serve the term to which the Chair-Elect had been elected.
  2. If a vacancy occurs in any of the other elected offices, the Chair, with the approval of the Executive Committee, shall fill the vacancy by appointment until the next general election.
  3. If a vacancy occurs in both the Chair and Chair-Elect positions, the President of the Texas Library Association shall appoint a new Chair, who shall proceed as outlined above.




Section 1.  Chair


  1. The Chair shall preside at all District 5 meetings, appoint committees as necessary, and direct the work of the District.


Section 2.  Chair-Elect


  1. The Chair-Elect shall act as an aide and alternate to the Chair and, during the Chair’s absence, perform the duties of the Chair.


Section 3.  Secretary


  1. The Secretary shall record the minutes at all District meetings and submit reports as required. 


Section 4. Treasurer


  1. The Treasurer shall maintain the District’s financial records, deposit all District funds with the TLA executive office, and submit reports as required. The Treasurer shall collect fees for District programs and issue receipts to members.


Section 5.  Councilor


  1. The Councilor shall represent the District at all meetings of TLA Council, submit all Resolutions from the District that require Council action, and serve as a liaison between Council and District 5.


Section 6.  Alternate Councilor


  1. The Alternate Councilor shall, during the Councilor’s absence, perform the duties of Councilor.




Section 7.  Immediate Past Chair


  1. The Immediate Past Chair shall act as an aide to the Chair, serve as District Parliamentarian, and assist the Executive Committee with publicizing the annual meeting.




SECTION 1. Committee Appointments


  1. Committees may be created as needed by the Executive Committee or the Chair.  The Chair shall appoint the members and designate the chair of each committee.
  2. The committees shall serve until their charges have been completed and reports have been accepted or until such time as the Executive Committee designates.




SECTION 1. Meetings


  1. The District shall hold an annual fall meeting within the District, open to all District Members and invited guests.  The programming at the meeting should reflect the professional interests and concerns of a broad cross-section of District members.  A registration fee in the amount agreed upon by the Executive Committee may be charged to defray the cost of the meeting.
  2. District meetings shall also be held annually in conjunction with TLA Annual Conference and TLA Annual Assembly.
  3. The Executive Committee shall meet as needed to conduct District business.




The rules of procedure as stated in the current edition of Robert’s Rules of Order, Newly Revised shall govern this unit in all cases in which they are applicable and in which they are not inconsistent with the Bylaws and Standing Rules of TLA.




Operating Procedures may be adopted or amended at any general membership meeting of the unit by a majority vote of the members present and voting, provided notice has been previously given of at least 30 days and such changes are consistent with the Bylaws and Standing Rules of TLA.

Created on Mar 31, 2010 | Last updated October 02, 2017