LIRT Operating Procedures

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Operating Procedures (approved April 8, 2014) (.pdf)


SECTION I – NAME

The name of this organization shall be the Library Instruction Round Table (LIRT) of the Texas Library Association (TLA).

SECTION II – OBJECTIVES

The objective of the LIRT shall be to provide a forum for discussion of activities, programs, and problems of instruction in the use of libraries or information literacy; to contribute to the education and training of librarians for library instruction; to promote instruction in the use of libraries as an essential library service; and to serve as a channel of communication on instruction in the use of libraries.

SECTION III – MEMBERSHIP

Membership is open to any member of TLA who is interested in library instruction, bibliographic instruction or training, information literacy, or orienting and educating library users. Officers must be current members of TLA.

SECTION IV – ADMINISTRATION

A. Officers

1. The officers of the LIRT shall be Chair, Chair-Elect, Secretary- Treasurer, Councilor, Alternate Councilor, and Immediate Past Chair. From the time of nomination until their term of office is over, an officer must be a member in good standing of the Texas Library Association and the Library Instruction Round Table.

2. Officers shall assume office immediately following the TLA Annual Conference and shall serve a term of one year or until a successor is elected. The Councilor and Alternate Councilor serve for three years or until a successor is elected.

3. The officers of the LIRT shall perform those duties usually attached to their offices and all duties as prescribed in the TLA Bylaws and Standing Rules.

4. The officers of the LIRT shall perform those duties usually attached to their offices and all duties as prescribed in the TLA Bylaws and Standing Rules.

5. The Alternate Councilor shall serve in the absence of the Councilor and shall in that capacity assume the duties prescribed.

B. Elections

1. The Nominating Committee shall be comprised of four members of LIRT. The Executive Committee (not including the Chair) shall elect three members to the Nominating Committee who are not current members of the Executive Committee. The fourth member shall be the Chair-Elect who shall serve as Chair of the Nominating Committee. The Chair of LIRT may neither participate in selecting the Nominating Committee nor serve on the Nominating Committee.

2. The Nominating Committee shall present its nominations to the LIRT membership for the offices of Chair-Elect and Secretary-Treasurer. At least one candidate for each office shall be nominated no later than two weeks before the first date on which members may cast ballots or in accordance with TLA election deadlines.

3. According to the cycle of their term, candidates for the office of Councilor shall also be selected by the Nominating Committee. There shall be at least two candidates for the office of Councilor.

4. Officers shall be elected by electronic means prior to TLA Annual Conference by a plurality of members voting. The Councilor candidate with the highest number of votes shall be elected Councilor. The candidate with the second highest number of votes shall become the Alternate Councilor.

5. In case of a tie vote, the tie will be resolved by a drawing of names at the regular business meeting during the Annual Conference.

C. Executive Committee

1. The elected officers and the Immediate Past Chair shall constitute the Executive Committee and shall administer the business of the unit when it is not in session.

2. The Executive Committee shall meet at the TLA Annual Conference and at Annual Assembly. Other meetings may be held as deemed necessary by the Chair or a majority of the Executive Committee.

D. Vacancies

1. If a vacancy occurs in the office of the Chair, the Chair-Elect shall become Chair for the remainder of that term and also serve the term to which the Chair-Elect had been elected.

2. If a vacancy occurs in the office of Councilor, the Alternate Councilor shall become
Councilor for the remainder of the term.

3. If a vacancy occurs in any of the other elected offices, the Chair, with the approval of the Executive Committee, shall fill the vacancy by appointment until the next general election.

4. If a vacancy occurs in both the Chair and Chair-Elect positions, the President of the Texas Library Association shall appoint a new Chair, who shall proceed as outlined above.

SECTION V – MEETINGS

Regular meetings of LIRT shall be held annually in conjunction with the TLA Annual Conference and Annual Assembly.  Members present shall constitute a quorum.

SECTION VI – COMMITTEES

Standing or special committees may be created as needed by the Executive Committee or the Chair. The Chair shall appoint the members and designate the chair of each committee. The committees shall serve until their charges have been completed and reports have been accepted or until such time as the Executive Committee designates.

SECTION VII – PARLIAMENTARY AUTHORITY

The rules of procedure as stated in the current edition of Robert's Rules of Order, Newly Revised shall govern LIRT in all cases in which they are applicable and in which they are not inconsistent with the Bylaws and Standing Rules of TLA.

SECTION VIII – AMENDMENTS TO THE OPERATING PROCEDURES

Operating Procedures may be adopted or amended at any general membership meeting of the unit by a majority vote of the members present and voting, provided 30 day notice has been previously given and such changes are consistent with the Bylaws and Standing Rules of TLA.


Approved April 8, 2014

Created on Jun 25, 2013 | Last updated June 01, 2016