PART Operating Procedures

Printer-friendly versionPrinter-friendly version Share this

TEXAS LIBRARY ASSOCIATION

Programming for Adults Round Table

Operating Procedures

SECTION I. NAME

The name of this organization shall be the Programming for Adults Round Table (PART) of the Texas Library Association.

SECTION II. OBJECTIVES

The objectives of the Programming for Adults Round Table shall be:

  • To provide a forum for adult programming librarians and library staff to share and explore issues of mutual interest and look for opportunities for partnering
  • To promote the awareness of adult programming activities of interest to Texas Library Association members
  • To provide opportunities for mutual cooperation, partnership and collaboration

SECTION III. MEMBERSHIP

Any member of the Texas Library Association may select membership in the PART. Officers must be current members of Texas Library Association.

SECTION IV. ADMINISTRATION

A. Officers

   1. The officers of PART shall be:

  • Chair – The Chair shall preside at all meetings and represent the PART as necessary. The Chair shall establish any standing or ad hoc committees as needed. The Chair shall serve as an ex-officio member of each PART committee. The Chair shall make appointments to vacant officer positions as needed. The Chair shall involve the Chair Elect in the operation of PART. The Chair shall assume the office of Past Chair after serving as Chair.
  • Chair Elect – The Chair Elect shall preside at meetings of PART in the absence of the Chair. The Chair Elect shall work with the Chair in the operation of PART. The Chair Elect shall assume the office of Chair if that office should be vacated. The Chair Elect shall assume the office of Chair after serving as Chair Elect.
  • Past Chair – The Past Chair shall work with the Chair and Executive Committee in the operation of PART and shall perform duties as assigned by the Chair.
  • Secretary/Treasurer – The Secretary/Treasurer shall record the minutes of PART meetings and distribute minutes of the previous meetings. The Secretary/Treasurer shall monitor the financial records and report the PART’s financial status at its two regular meetings.
  • Webmaster – The Webmaster shall maintain the PART web pages and shall work with the Chair and Executive Committee on related projects. The office of Webmaster shall be appointed by the Chair.
  • Councilor – The Councilor shall attend all meetings of the Texas Library Association Council. The Councilor shall serve as a liaison between the Texas Library Association Council and PART, and shall submit all resolutions from PART that require Council action. The Councilor shall attend PART meetings and communicate Council proceedings to the PART Executive Committee and members.
  • Alternate Councilor – The Alternate Councilor shall fulfill the duties of the Councilor in their absence.

   2. Officers shall assume office immediately following the Texas Library Association Annual Conference and shall serve a term of one year or until a successor is elected. The Councilor and Alternate Councilor serve for three years or until a successor is elected.

B. Elections

  1.  A Nominating Committee shall present a slate of candidates for the PART offices of Chair Elect, Secretary/Treasurer, and Councilor. There shall be at least two candidates for the office of Councilor. Members of the Nominating Committee shall be appointed by the Executive Board.
  2. Officers shall be elected by electronic means prior to TLA Annual Conference by a plurality of members voting. The Councilor candidate with the highest number of votes shall be elected Councilor. The candidate with the second highest number of votes shall become the Alternate Councilor.
  3. In the case of a tie vote, re-balloting will occur at the PART meeting held during the TLA Annual Conference.

C. Executive Committee

Officers of PART Executive Committee shall be Chair, Chair Elect, Immediate Past Chair, Secretary/Treasurer, Webmaster, Councilor and Alternate Councilor. The PART Executive Committee shall be responsible for the administration of PART and shall perform the duties prescribed by the PART Operating Procedures. The PART Executive

Committee meetings shall be held during the Texas Library Association Annual Conference and Texas Library Association Annual Assembly. Other meetings may be held as deemed necessary by the Chair or a majority of the Executive Committee.

D. Vacancies

  1. A vacancy in the office of the Chair shall be filled by the Chair Elect, who shall serve for the remainder of the vacated term and the following term to which the Chair Elect had been elected. Should the offices of both Chair and Chair Elect be vacated, the President of the Texas Library Association shall appoint a new Chair to serve until the next general election.
  2. A vacancy in the office of Councilor shall be filled by the Alternate Councilor, who shall serve for the remainder of the vacated term.
  3. The Chair shall fill any other vacancy by appointment. The appointee shall serve until the next general election.

SECTION V. MEETINGS

PART meetings shall be held during the Texas Library Association Annual Conference and Texas Library Association Annual Assembly. Other meetings may be held as deemed necessary by the Chair or a majority of the Executive Committee. Committees of the group will meet as needed. Members present shall constitute a quorum.

SECTION VI. COMMITTEES

  1. A. Program Committee – The Program Committee shall be responsible for planning and scheduling programs to be presented at Annual Conference.  The committee may solicit program and speaker suggestions from the Executive Committee and PART membership during planning.
  2. PR/Branding Committee – The PR/Branding Committee shall ensure that all information and communications about and from PART is clearly identified.
  3. Best Practices Toolkit Committee – The Best Practices Toolkit Committee shall collect successful programming for adults ideas from public libraries. Information including program details from planning to presentation and evaluation will be used to create and maintain a Best Practices Toolkit of resources to assist librarians in developing and implementing programs for adults at their libraries.

Other committees may be created as needed by the Executive Committee or the Chair. The Chair shall appoint the members and designate the chair of each committee. The committees shall serve until their charges have been completed and reports have been accepted or until such time as the Executive Committee designates.

SECTION VII. PARLIAMENTARY AUTHORITY

The rules of procedure as stated in the current edition of Robert's Rules of Order, Newly Revised shall govern PART in all cases in which they are applicable and in which they are not inconsistent with the Bylaws and Standing Rules of TLA.

SECTION VIII. AMENDMENTS TO THE OPERATING PROCEDURES

Operating Procedures may be adopted or amended at any general membership meeting of PART by a majority vote of the members present and voting, provided notice has been previously given at least 30 days in advance and such changes are consistent with the Bylaws and Standing Rules of TLA. 

Approved by Membership
TLA Annual Conference-Fort Worth, April 2013

Created on Apr 27, 2012 | Last updated July 31, 2017