SMART Bylaws

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ARTICLE I: Name

The name of this organization shall be the Supervision, Management, and Administration Round Table (SMART) of the Texas Library Association (TLA).

ARTICLE II: Objectives

The purpose of the Supervision, Management, and Administration Round Table shall be to encourage the dissemination of information relating to administrative problems and issues; to provide a forum for the presentation of papers relating to research and/or opinion on administration of libraries, information centers, or other depositories; to encourage the development and implementation of administrative theory and techniques commensurate with optimum library service; and to provide continuing education for library administrators.

ARTICLE III: Membership

Any member of the Texas Library Association may select membership in the Supervision, Management, and Administration Round Table. Officers must be current members of TLA and the Round Table.

ARTICLE IV: Administration

Section 1. Officers

1. The officers of the SMART shall be Chair, Vice-Chair/Chair-Elect, Secretary/Treasurer, Councilor and Alternate Councilor, and Immediate Past-Chair. Officers must be members of TLA and SMART.

2. Officers shall assume office immediately following the TLA Annual Conference and shall serve a term of one year or until a successor is elected. The Councilor and Alternate Councilor serve for three years or until a successor is elected.

3. The officers shall perform those duties usually attached to their offices and all duties as prescribed in the TLA Bylaws and Standing Rules.

   1. The Chair shall preside at meetings, appoint committees as necessary, direct the work of the Round Table and preside at Executive Committee meetings.

   2. The Vice-Chair/Chair-Elect shall act as an aide and alternate to the Chair and during the Chair’s absence, perform the duties of the chair. The Vice-Chair/Chair-elect shall plan a program for TLA Annual Conference to be sponsored by SMART.

   3. The Secretary/Treasurer shall record the minutes at all Round Table meetings, maintain the financial records, deposit funds of the Round Table with the TLA Executive Office, and submit reports as required.

   4. The Councilor shall attend all meetings of the TLA Council, submit all resolutions from the Round Table that require Council actions, and serve as liaison between TLA Council and the Supervision, Management, and Administration Round Table.

   5. The Alternate Councilor shall, during the Councilor’s absence, perform the duties of Councilor.

Section 2. Elections

1. A Nominating Committee shall be appointed at TLA Annual Assembly by the members present and shall present a slate of candidates for all offices to be filled. There shall be at least two candidates for the office of Councilor.

2. Voting shall be by one of the following methods, determined by the Executive Committee at the Annual Assembly business meeting:

   1.  

      1. Officers shall be elected before the Annual Conference by mail or electronic mail ballot as permitted by TLA bylaws. In the event of a tied vote, the tie will be resolved by a drawing of names at the regular business meeting during the Annual Conference. The Councilor candidate with the highest number of votes shall be elected Councilor. The Councilor candidate with the second highest number of votes shall become the Alternate Councilor.

      2. Officers shall be elected at a regular general membership meeting of the Round Table during Annual Conference by a plurality of the members present. In this case, the Nominating Committee shall present the slate of candidates and nominations will also be taken from the floor. The Councilor candidate with the highest number of votes shall be elected Councilor. The Councilor candidate with the second highest number of votes shall become the Alternate Councilor.

Section 3. Executive Committee

1. The elected officers and the Immediate Past Chair shall constitute the Executive Committee and shall administer the business of the unit when it is not in session.

2. The Executive Committee shall meet at TLA Annual Conference and TLA Annual Assembly. Other meetings may be held as deemed necessary by the Chair or a majority of the Executive Committee.

Section 4. Vacancies

1. If a vacancy occurs in the office of the Chair, the Vice Chair/Chair-elect shall become Chair for the remainder of that term and also serve the term to which the Chair-elect had been elected.

2. If a vacancy occurs in any of the other elected offices, the Chair, with the approval of the Executive Committee, shall fill the vacancy by appointment until the next general election.

3. If a vacancy occurs in both the Chair and Vice-Chair positions, the President of the Texas Library Association shall appoint a new Chair, who shall proceed as outlined above.

ARTICLE V: Meetings

Regular meetings shall be held annually in conjunction with the TLA Annual Conference and with TLA Annual Assembly. Five members, two of whom are officers, shall constitute a quorum.

ARTICLE VI: Committees

Committees may be created as needed by the Executive Committee or the Chair. The Chair shall appoint the members and designate the chair of each committee. The committees shall serve until their charges have been completed and reports have been accepted or until such time as the Executive Committee designates.

ARTICLE VII: Parliamentary Authority

The rules of procedure as stated in the current edition of "Robert's Rules of Order Newly Revised" shall govern this unit in all cases in which they are applicable and which they are not inconsistent with the Bylaws and Standing Rules of TLA.

ARTICLE VIII: Amendments to the Bylaws

Bylaws may be adopted or amended at a TLA Annual Conference general membership meeting of the unit by a majority vote of the members present and voting, provided such changes are consistent with the Bylaws and Standing Rules of the Texas Library Association.

Adopted March 1974
Amended July 2000, July 2001, July 2004