SMART Operating Procedures

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Operating Procedures



The name of this organization shall be the Supervision, Management, and Administration Round Table (SMART) of the Texas Library Association (TLA). 


 The objective of SMART shall be to encourage the dissemination of information relating to administrative problems and issues; to provide a forum for the presentation of papers relating to research and/or opinion on administration of libraries, information centers, or other depositories; to encourage the development and implementation of administrative theory, and techniques commensurate with optimum library service; and to provide continuing education for library administrators. 

SECTION IIIMembership 

Any member of the Texas Library Association may select membership in SMART.  Officers must be current members of TLA and SMART.


A.     Officers  

  1. The officers of SMART shall be Chair, Chair-Elect, Secretary/Treasurer, Councilor and Alternate Councilor, and Immediate Past-Chair. 
  2. Officers shall assume office immediately following the TLA Annual Conference and shall serve a term of one year or until a successor is elected.  The Councilor and Alternate Councilor serve for three years or until a successor is elected.
  3.  The officers of SMART shall perform those duties usually attached to their offices and all duties as prescribed in the TLA Bylaws and Standing Rules. 
  •  The Chair shall preside at meetings, appoint committees as necessary, direct the work of the Round Table and preside at Executive Committee meetings.
  • The Chair-Elect shall act as an aide and alternate to the Chair and during the Chair’s absence, perform the duties of the chair.  The Chair-Elect shall chair the nominating committee for SMART elections.   
  • The Secretary/Treasurer shall record the minutes at all Round Table meetings, maintain the financial records of the Round Table with the TLA Executive Office, and submit reports as required.
  • The Councilor shall attend all meetings of the TLA Council, submit all resolutions from the Round Table that require Council actions, and serve as liaison between TLA Council and SMART.
  • The Alternate Councilor shall, during the Councilor’s absence, perform the duties of Councilor.
  • The Past-Chair shall act as advisor to the chair and shall plan programming for the annual conference and participate on behalf of the round table in all conference planning meetings and activities. 

B.     Elections 

  1. A Nominating Committee shall be elected at TLA Annual Assembly by the members present (SMART Chair may not select members of nominating committee or be on nominating committee) and shall present a slate of candidates for all offices to be filled.  There shall be at least two candidates for the office of Councilor.
  2. Officers shall be elected before the TLA Annual Conference by electronic ballot as permitted by TLA Bylaws. In the event of a tied vote, the tie will be resolved by a drawing of names at the regular business meeting during the Annual Conference.  The Councilor candidate with the highest number of votes shall be elected Councilor.  The Councilor candidate with the second highest number of votes shall become the Alternate Councilor.

C.     Executive Committee

  1. The elected officers and the Immediate Past Chair shall constitute the Executive Committee and shall administer the business of the unit when it is not in session.
  2. The Executive Committee shall meet at TLA Annual Conference and TLA Annual Assembly.  Other meetings may be held as deemed necessary by the Chair or a majority of the Executive Committee.

D.    Vacancies 

  1. If a vacancy occurs in the office of the Chair, the Chair-elect shall become Chair for the remainder of that term and also serve the term to which the Chair-elect had been elected.
  2. If a vacancy occurs in the office of Councilor, the Alternate Councilor shall become Councilor for the remainder of the term.
  3. If a vacancy occurs in any of the other elected offices, the Chair, with the approval of the Executive Committee, shall fill the vacancy by appointment until the next general election.
  4. If a vacancy occurs in both the Chair and Chair-elect positions, the President of the Texas Library Association shall appoint a new Chair, who shall proceed as outlined above.


Regular meetings shall be held annually in conjunction with the TLA Annual Conference and with TLA Annual Assembly.  Members present shall constitute a quorum. 


Committees may be created as needed by the Executive Committee or the Chair. The Chair shall appoint the members and designate the chair of each committee. The committees shall serve until their charges have been completed and reports have been accepted or until such time as the Executive Committee designates. 


The rules of procedure as stated in the current edition of Robert's Rules of Order, Newly Revised shall govern this unit in all cases in which they are applicable and in which they are not inconsistent with the Bylaws and Standing Rules of TLA. 


Operating Procedures may be adopted or amended at a TLA Annual Conference general membership meeting of the Unit by a majority vote of the members present and voting, provided such changes are consistent with the Bylaws and Standing Rules of TLA. Must give 30 days prior notice to membership.   


Operating Procedures Adopted : July 8, 2013

Created on Mar 29, 2010 | Last updated May 16, 2018