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Texas Council of State
University Librarians Thursday, September 19, 2002 Committee Reports / Old Business-New Business / Announcements and Reports President Carolyn Kacena called the meeting to order at 4:10 p.m. and welcomed attendees. She expressed thanks to Ebsco, Elsevier, Baker & Taylor /YBP, and Blackwell’s for their support. New
and continuing members introduced themselves from the floor.
Eight attendees indicated this as their first TCSUL meeting. Approval
of minutes Minutes
of the October 1, 2001 meeting were approved as distributed. President’s
report President
Kacena announced that TCSUL funds were successfully transferred this year to an
audited account managed by the Texas Library Association. Secretary/Treasurer’s
Report Cindy
Scroggins reported a September 16, 2002 cash balance of $10,197.77.
The treasurer’s report was approved as distributed.
Nominating
Committee Mike
Kelley spoke on behalf of committee chair Richard Wood, who was unable to
attend. The committee put forth the
following nominees for office:
The
full roster was approved by acclamation. Binding
contract Committee
chair Ken Jones reported that the TCSUL binding contract included testing of all
samples submitted for consideration. Highly
qualified librarians from U.T. Austin performed most of the evaluations.
Mr. Jones reported that only two bids were received last year, and the
sample of one of those failed the evaluation process.
The product was re-evaluated at the vendor’s request and again failed.
The GSC decided to do away with sample evaluations and ultimately placed
both vendors on the contract. Mr. Jones
questioned the usefulness of the binding committee under these circumstances. Materials
contract Committee
chair Joan Heath reported that the State book contract was extended an
additional year, through 2003. Ms. Heath
reported no questions regarding the materials contract in the past year.
She is working with Penny Farias of the GSC on revisions to the contract
that will allow multiple awards similar to the binding contract.
The contract will also be opened to school and public libraries. Ms. Heath will send a short questionnaire to the membership to
gather usage data on contracted vendors, since we are no longer required to use
them. Legislative
Committee Al Cage is the sole member of this committee. He reminded us of last year’s discussion surrounding how we might undo some of the damage that has been done by changes in library formula funding. Mr. Cage reported seeing no evidence in the legislature that libraries are on anybody’s mind. Mr. Cage discussed the need to involve our local information technology and telecommunications departments in our efforts to ensure continuation of TIF. Finally, Mr. Cage urged us once again to contact our legislators, presidents, provosts, and IT department heads in support of TIF continuation and further Texas State Library funding for TexShare. Cindy
Scroggins reported that 70 percent of our libraries now collect a
library-related fee. Ms. Scroggins
is developing a report reflecting all revenue sources in our libraries and will
distribute that report electronically on its completion. Bylaws
Committee Virginia
Bowden, committee chair, pointed out suggested changes to the Bylaws (copies of
the bylaws with suggested changes were distributed to the membership prior to
the meeting). There was discussion on the
floor regarding seemingly contradictory statements in Article V, Section 1 and
Section 3. Al Cage moved that Section 3
be substituted for Section 1, with the remaining sections to be re-numbered
appropriately. Tom Wilding seconded the
motion, and it was approved. The Bylaws
were approved as amended. New
Business Membership
Fee President
Kacena made a motion on behalf of the Executive Committee that the institutional
membership fee remain at $100. The motion
was approved. Announcements
and Special Reports Peggy
Rudd - Texas State Library & Archives Commission Peggy
Rudd announced that TexShare has a current membership of 657 libraries,
including three libraries of clinical medicine. TexShare was able to add a number of new databases through an
additional $1 million in TIF funding. The
TexShare Expansion Project is conducting a test with school libraries in Hidalgo
County. Ms. Rudd urged us to view the
TexShare Communication Plan on the website. Finally,
Ms. Rudd reported that Lt. Governor Ratliffe claims that a large deficit is
looming, while others in the Legislature seem to think that things aren’t so
bad. The Texas State Library is asking for a healthy amount for
TexShare funding, with the hope that it comes through general revenues. Dirk Jameson – Telecommunications Infrastructure Fund Board
(invited) Dirk
Jameson reiterated Peggy Rudd’s comments regarding uncertainties in
legislative funding. Mr. Jameson
stated that many State agencies believe that TIF cuts will save them, making TIF
an open target. Mr. Jameson stated
that, assuming no changes to the current plan of TIF dissolution in 2005,
appropriations from the last session are to be used through 2003.
Grants would be reduced in subsequent years, with no money in 2005 - all
monies are to be spent by the end of fiscal 2005. Mr.
Rudd stressed that we must articulate the message that students can do things
now that they could not do before libraries advanced technologically. Joe McCord – TIF Library Working Group Joe
McCord reported that the Library Working Group is requesting approximately $20
million for FY03. Program for 2003 Kathy
Hoffman assumed her role as President of TCSUL. Ms. Hoffman acknowledged Carolyn Kacena’s hard work for the last
four years. Ms. Hoffman also
acknowledged Joe McCord, who will rotate off the TIF Library Working Group.
Ms. Hoffman announced that she is seeking nominations for that position. Ms. Hoffman suggested potential dates for the 2003 meeting of September 15-16 or September 25-26. The
meeting adjourned at 6:10 p.m. Respectfully
submitted by Cindy Scroggins, Secretary |