Acquisitions and Collection
Development Round Table

The name of this organization shall be the Acquisitions and Collection Development Round Table of the Texas Library Association.

ARTICLE II. PURPOSE

The purpose of this organization shall be to promote and improve library acquisitions and collection development work and to foster relations with other branches of library service, publishers, dealers, jobbers, and other libraries and organizations.

ARTICLE III. MEMBERSHIP

Membership is open to all members of the Texas Library Association who are interested in library acquisitions and collection development work.

Section 1. DEFINITION

The officers of this Round Table shall be Chair, Vice Chair/Chair Elect, a Secretary/Treasurer, Councilor, Alternate, and Past Chair.

Section 2. QUALIFICATIONS

Each officer must be a resident of Texas and a member in good standing of the Round Table with dues paid by February 1.

Section 3. TERMS OF OFFICE

1. The Chair, Vice Chair/Chair Elect, Past Chair, and Secretary/Treasurer shall serve a term of one year or until their successors are elected. Thus the Vice Chair serves one year as Vice Chair, one year as Chair, and one year as Past Chair.
2. The Councilor and Alternate shall serve a term of three years or until successors are elected.
3. Elected officers shall assume office immediately following the annual conference at which they are elected.

Section 4. VACANCIES

1. If there is a vacancy in the office of Chair, the Chair Elect shall become Chair for the remainder of that term and the term to which this officer has been elected.
2. If there is a vacancy in the office of the Vice Chair/Chair Elect, Secretary/Treasurer, Councilor, Alternate, or Past Chair the Chair shall fill the vacancy by appointment for the remainder of that term. New officers shall be elected at the next election.
3. A person appointed to fill a vacancy in the position of Past Chair must be a former Chair of the Round Table
4. If vacancies occur in the offices of Chair and Vice Chair/Chair Elect within the same term, the President of TLA shall appoint a new Chair who shall proceed as in Article IV, Section 3(A) above.

Section 5. DUTIES

1. The Chair shall:
1. Be the official representative of the Round Table at all levels except Council;
2. Preside at the Round Table meeting at the Texas Library Association Annual Conferences and at all meetings of the Executive Board;
3. Appoint committees and designate committee chairs with the exception of the Program Committee;
4. Coordinate the work of all committees;
5. Perform those duties prescribed for this office in the Bylaws and Standing Rules of the Texas Library Association;
6. Prepare the annual report to the Annual Conference;
7. Ensure that the ballots, names and qualifications of the candidates for officers of the Round Table shall be distributed to the membership at least six (6) weeks prior to Annual conference.
8. Serve as the representative to the Council of Regional Groups of the Association for Library Collections and Technical Services (ALCTS) of the American Library Association if able to attend; if not, appoint a representative who shall be a member of ALA/ALCTS. Report the activities of TLA/ACDRT to the ALCTS Council of Regional Groups and report the activities of that body back to the TLA Round Table.
9. Report each year in writing to ALA/ALCTS the names of the new Representative and Alternates to the Council of Regional Groups.
2. The Vice Chair/Chair Elect shall:
1. Serve on the Executive Board;
2. Preside at meetings in the absence of the Chair;
3. Assume the office of Chair if that office should be vacated;
4. Serve as Program Chair for the annual meeting;
5. Assume the office of Chair after serving a term of one year as Chair Elect except under circumstances as specified in Article IV, Section 4(A).
3. The Secretary/Treasurer shall:
1. Record all minutes of the Round Table meetings at the Texas Library Association Annual conference, Annual Assembly, or other scheduled meetings;
2. Submit minutes of the previous meeting at the next scheduled meeting of the Round Table;
3. Submit a copy to the Chair of minutes of all meetings within one (1) month of such meetings;
4. Keep financial records of the round Table and submit reports as required;
5. Make a financial report at the meeting of the Round Table at the Texas Library Association Annual Conference
6. Performs such duties as assigned by the Chair.
4. The councilor and Alternate shall:
1. Serve on the Executive Board;
2. Attend all meetings of TLA Council;
3. Represent the Round Table on the TLA Council;
4. Submit all Round Table resolutions to Council that require Council action.
5. The Past Chair shall:
1. Serve on the Executive Board;
2. Arrange for the Vendor Breakfast at Annual Conference.

Section 1. MEMBERSHIP

The officers shall constitute an Executive Board who shall administer the affairs of the Round Table when the Round Table itself is not in session.

Section 2. MEETINGS

1. The Executive Board shall meet at the Annual Assembly and the Annual conference of the Texas Library Association.
2. Other meeting shall be held as deemed necessary by the Chair or by two members of the Executive Board.

Section 3. DUTIES

1. The Executive Board shall approve goals, objectives and priorities of the Round Table.
2. The Executive Board shall take action on items of business which may be brought forth from the membership or any other source.

Section 1. NOMINATIONS

1. The Chair shall appoint a Nominating Committee of three (3) members of the Round Table, none of who is already an elected officer.
2. The Nominating committee shall:
1. Nominate two qualified candidates for offices provided for in Article IV, Section 1 of the Bylaws of the Acquisitions and Collection Development Round Table;
2. Secure the consent of the nominees in advance;
3. Submit the names of the candidates and their qualifications in a report to the Chair of the Round Table no later than two (2) months prior to the Texas Library Association annual Conference;
4. Tabulate and verify the results of the election;
5. Assume all responsibilities for the conduct of elections not otherwise provided for in the Bylaws.

Section 2. ELECTIONS

1. Elections shall be held annually prior to the meeting of the Round Table at the Texas Library Association Annual Conference.
2. The chair, vice Chair/Chair Elect, and Secretary/Treasurer shall be elected by a majority of the ballots received.
3. For the office of Councilor, the candidate with the highest number of votes shall be elected as Councilor and the candidate with the next highest number of votes shall be elected Alternate to serve in the absence of the Councilor.

Section 1. The Chair of the Round Table shall appoint committees and designate chairs, with the exception of the Program Committee, which shall be chaired by the Vice Chair/Chair Elect.

Section 2. All standing committees set forth in Article VII, Section 1 shall report directly to the chair and the membership of the Round Table at the Texas Library Association Annual Conference.

Section 1. Only members who have paid dues for the current year by February 1 may vote, be nominated for, or be appointed to an office in the Round Table.

Section 2. A financial report will be given by the Round Table Secretary/Treasurer at the Texas Library Association Annual Conference and Annual Assembly.

Section 3. No one shall have the authority to spend funds which have not been budgeted without the approval of the Chair. The Chair and Secretary/Treasurer shall approve all bills to be reimbursed from Round Table funds.

Section 4. When a member, on payment of annual Texas Library Association dues, indicates a choice of the Acquisitions and Collection Development Round Table, five per cent (5%) of that member’s dues shall be credited to the Round Table as provided in the TLA Bylaws.

As required by the Texas Library Association Bylaws, a meeting of the Round Table will be held annually. This will be a general membership meeting. A program may also be held.

Section 1. Liaisons to organizations with similar purposes.

1. This Round Table shall affiliate with the Association for Library Collections & Technical Services of the American Library Association through its Council of Regional Groups. All pertinent documents, including minutes, bylaws, conference papers and brochures, shall be forwarded to the chairperson of the Council of Regional Groups on a regular basis.
2. The Chair of the Round Table shall be considered the representative to the Council of Regional Groups, if able to attend; if not the Chair may appoint the representative. The representative shall be a member of the Association for Library Collections & Technical Services of the American Library Association.

These Bylaws may be amended as follows:

1. Submission in writing to the Executive Board three (3) months in advance of submission to the Round Table membership;
2. Approval by a majority of those members voting at the Annual Conference or from a majority of the ballots cast by membership referendum.
3. Proposed amendments shall be written to conform to the Bylaws of the Texas Library Association and shall be forwarded to the Chair of the TLA Bylaws and Resolutions Committee for review prior to submission to the membership of the Round Table. After approval by the Round Table membership, a copy of all changes to the Bylaws of the Round Table shall be filed by the Secretary/Treasurer wit the Executive Director of TLA and another copy filed with the Chair of the TLA Bylaws and Resolutions Committee.

The parliamentary authority governing the Acquisitions and Collection Development Round Table is the most recent edition of Robert’s Rules of Order, except as it conflicts with the Bylaws of the Acquisitions and Collection Development Round Table or the Texas Library Association.

The Round Table may be discontinued by the Texas Library Association Council when both of the following occur:

1. Membership in the Round Table falls below fifty (50);

And

2. In the opinion of the Council, the usefulness of the Round Table has ceased.

Adopted April 9, 1987, at San Antonio
Last Revision Approved: April 25, 2002

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