Acquisitions and Collection
Development Round Table

Texas Library Association

Minutes—Annual Conference—Marriott Riverwalk River Terrace—San Antonio, TX

March 30, 2001

The meeting was called to order at approximately 8:45 a.m. by the Past Chair, Cynthia Clements. (The current Chair, Clara Latham was unable to attend due to a professional conflict.)

Attendance: David Bartley, Stephanie Borgman, Gillian Callen, Mary Castle (Councilor), Sarah Church, Cindy Compton (Councilor-Alternate) Mary Crocker, Jill Emery, Dennis Gibbons, Linda Dugger, Jeanne Harrell, Judith Hiott, Debbie Johnson Houston, Victoria Kemp, Keith Loafman, Laurie Mahaffey, Elaine Miller, Patricia Ogea, Teri Oparanozie (Secretary/Treasurer), Elaine S. Plotkin (Chair-Elect), Linda Waggener, and Syma Zerkow

Introductions: Cynthia Clements introduced the round table officers who were present.

Minutes: Teri Oparanozie distributed the minutes of the Annual Assembly held on July 28, 2000. The minutes were approved as written.

Budget/Treasurer’s Report: Teri Oparanozie distributed and discussed the round table budget for 2000/2001. She reported that the contributions collected for the 2001 vendor breakfast had increased from the $625 listed on the report to $760. In addition there was a $100 contribution carried over from the 2000 vendor breakfast. Those contributions along with money collected from round table dues are expected to cover the expenses for the year. The 2001 Annual Conference expenses are expected to be low due to asking Texas librarians to be presenters for the e-book program, using minimal audio-visual equipment, and co-sponsoring the pre-conference.

Nominating Committee Report: Syma Zerkow was the chair of the Nominating Committee, assisted by Jill Emery and Mary Castle. Syma reported that 44 ballots were returned. She said several of the ballots had been torn in the mail and recommended that in the future a separate envelope should be used to return ballots instead of folding and stapling the ballot itself. New officers elected for 2001/2002 were: Carol Kelley (University of Texas at El Paso Library) as Chair-Elect and Judith Hiott (Houston Public Library) as Secretary/Treasurer. Teri Oparanozie noted that this coming year the Councilor position, which is a three-year term beginning in 2002/2003, will need to be balloted. The Councilor-Alternate position will also be open and, according to round table by-laws, will be filled by the person with the second highest number of votes from the Councilor election.

Councilor Report: Mary Castle reported that there are three places in the round table by-laws that need to be amended to allow our newsletter and ballots to be sent to our members by e-mail, and for electronic voting. Revisions will need to be sent to the TLA By-Laws Committee for approval as part of the process. Mary will continue to carry the issue forward.

Vendor Breakfast Report: Cynthia Clements reported that she e-mailed 110 exhibitors and TPALS members about contributing and participating in this year’s vendor breakfast. She distributed a list of the 23 vendors who donated a total of $760. The e-mail rather than postal mail delivery method seems to be more effective in bringing the information to the immediate attention of vendors. However, thank you letters were sent by mail. It was agreed that the 8:00am time for the Vendor Breakfast was better than starting earlier.

2001 Conference Program Report: Elaine Plotkin reported that 36 people attended the pre-conference "Getting It in Spanish" which was co-sponsored by ACDRT, Library Services to Spanish Speaking Round Table, Texas-Mexico Relations Committee, and REFORMA. A panel explored the problems and solutions in providing Spanish language materials for patrons in all types of libraries. There was a PowerPoint presentation. Once criticism was that the technology did not work well. The second program, "E-Books: Beyond the First Step," was designed so that academic, school, and public librarians could talk about the impact e-books are having in their libraries and on their patrons.

Council of Regional Groups: Sharon Castleberry was not present so no report was given. Cindy Compton was appointed to represent our round table at the 2001/2002 ALA ALCTS Council of Regional Groups meeting.

TLA Centennial Celebration Circle Report: Jeanne Harrell reported on the Centennial Celebration Committee and Circle activities. She is collecting information about the history of our round table. It was agreed that she should work on putting the information on the web rather than having a booth at the 2002 annual conference.

Round Table Contributions: Motions were made and passed to contribute $125 to the TALL Texans Leadership Development Institute, $100 to the Legislative Reserve Fund, and $25 to Legislative Day for the 2001/2002 budget year.

Round Table Web Page: Jeanne Harrell mentioned that TLA has had some delays with updating web pages for various round tables. Teri Oparanozie volunteered to continue to update our round table web page for 2001/2002 with the help of Judith Hiott.

Round Table Listserv: Cynthia Clements reported on her attempts to update the listserv addresses. She asked Cathy Campbell to remove addresses for which e-mail was undeliverable. Any further corrections or additions of new members should be directed to Cathy Campbell who is the moderator for TLA listservs.

2002 Annual Conference Programs: Program ideas should be given to Carol Kelley. Reminder: when scheduling programs, try not to conflict with times for Serials Round Table programs.

The meeting adjourned at approximately 9:20 am.

Submitted by,

Teri Oparanozie
Secretary/Treasurer 2000/2001

Contents modified 1/1/02 by Judith Hiott.

BACK
to ACDRT Homepage