Minutes
Acquisitions and Collection Development Round Table
Business Meeting
TLA Annual Conference, Dallas Texas
Thursday, April 25, 2002, 8:00 am - 9:30 am
Present: Elaine S. Plotkin, Chair; David Bartley; Robert Boyer; Cherie Chester; Cynthia Clements; Cindy Compton; Mary E. Crocker; Mark Dolive; Mary Duffy; Linda Dugger; Marilyn Dunham; Jill Emery; Dennis Gibbons; Mark Dolive; Jeanne Harrell; Susan Harvey; Judith Hiott; Carol M. Kelly; Viccy Kemp; Janice Lange; Clara Latham; Teri Oparanozie; Judi Patrick; Linda Rima; Mynesa Rowell; Mary Beth Thompson; Linda Waggener; Syma Zerkow; Cathy Ziegler; Jill Zimmermann.
The meeting was called to order at 8:20. Three representatives of the vendors that sponsored the breakfast were introduced: Judy Patrick from Finders Keepers Out Of Print Books of Woodville, Texas, and Cindy Compton and Mynesa Rowe, both of Baker and Taylor. Other breakfast sponsors included Marcive, Inc., S.A.V.E., and Brodart.
Minutes: The minutes of the July 15, 2001 Annual Assembly Meeting were approved as written.
Budget: Judith reported that after revenues of $602.20 and expenses of $671.98, our current balance is $2,021.58. However, because vendor contributions for breakfast were only $145.00 and conference expenses are estimated at $950.00, our anticipated balance after conference will be $1,216.58.
Centennial Celebration: Jeanne Harrell reported that the round table history had been completed and put on our Web site. All of the histories will also be included in the Centennial Celebration in the Exhibit Hall. She point out that there were a couple of holes she could not fill in the officers roster and asked everyone to let her know if they had information to add that would fill in the gaps.
Councilor Report: Cindy Compton, Councilor-Alternate, reported results of TLA voting. Proposition 1 to change the mission statement passed, Proposition 2 the residency requirement passed. The dues increase that did not pass last year passed this year. She also reported that Pat Smith urges everyone to talk to state legislators about extending TIF and to go to Legislative Day February 11-12, 2003. Cindy encouraged anyone attending ALA to attend ALCTS (Association of Library Collections and Technical Services) meetings since our round table is a chapter of ALCTS.
Nominating Committee Report: Linda Dugger reported from the nominating committee consisting of Linda, Mary Crocker, and Cindy Compton. Thirty-eight ballots were received. Elected were Viccy Kemp, Chair Elect and Cathy Ziegler, Secretary/Treasurer. There was a tie in the race between Susan Harvey and Mark Dolive for Councilor. Susan volunteered to be Alternate-Councilor.
Web site: Judith Hiott volunteered to continue maintaining the Web site for another year. She asked for suggestions for additions to the Web site.
Vendor Breakfast: Clara Latham, past chair, was in charge of the vendor breakfast and reported that there were only 5 responses to a 60-letter solicitation to vendors to help sponsor the breakfast. The money collected will not cover the breakfast this year. Discussion followed about whether the round table should continue to ask vendors to sponsor the breakfast since they are sponsoring many conference events. On one hand, it was suggested that perhaps it was time for us to give back to them. Others thought we do not ask the vendors for a large amount, and we offer them an opportunity to come to the breakfast and visit with librarians. Furthermore, we pay them all year long so it’s their time to give back. Discussion was inconclusive, but since Elaine would be organizing the breakfast next year, she asked that members send her suggestions.
Conference Program Report: Elaine reported that our pre-conference on evaluating electronic resources was well attended and that the evaluations had mostly good comments. She expected that the round table would not lose money on the pre-conference but probably not make much either. She asked that everyone attend the afternoon program we sponsored called "Are Electronic Resources Manageable?" This program would feature a community college, public and academic librarian panel that would discuss questions solicited from the membership.
Elaine thanked Carol for all of her work planning the programs.
Executive Board Report: Jill Zimmermann from the TLA Executive Board introduced herself and encouraged us to contact her if we had any questions about the new changes in the TLA by-laws. She reported that our round table by-law change-- that removed the barriers to electronic balloting-- was approved. Elaine said she would make a request to TLA that the round table be a beta-test site for electronic balloting.
A motion to destroy the paper ballots from the recent election passed.
Tall Texans: Two round table members Viccy Kemp and Jill Emery, were congratulated for being selected to be Tall Texans this year. A motion passed for the round table to contribute $125 to the Tall Texans.
Legislative Funds: A motion passed that $100 be given to the Legislative Reserve Fund and $50 be give to Legislative Day.
Program Ideas: A brainstorming session for programming ideas for next conference produced the following list:
Further discussion and planning will take place at the annual assembly meeting July 21-23 in Austin. Elaine encouraged everyone to attend.
Nominating Committee: Cindy Compton, Jeanne Harrell, and Judith volunteered to be on the nominating committee for officers this year. Judith Hiott will be chair.
Other: Viccy Kemp reported that there had been discussion before the meeting of alternative acquisitions workshops. Those recommended were: The Charleston Conference [http://www.cofc.edu/cdconference/index.html] and The Acquisitions Institute at Timberline Lodge [http://libweb.uoregon.edu/acqdept/institute/home.html] and one at University of Oklahoma [I believe this is the Feather River Institute which is probably a previous incarnation of Timberline.] It was suggested that this information be placed on the round table Web site.
Elaine thanked the outgoing officers and nominating committee for their work during the year. She asked if anyone had promotions or accomplishments to report. Clara Latham announced that she has been promoted to Library Director and had completed all but her dissertation toward a doctorate.
The meeting adjourned.
Respectfully submitted.
Judith HiottBACK
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