Minutes
Acquisitions and Collection Development Round Table Vendor Breakfast and Business Meeting
TLA Annual Conference, San Antonio, TX 
3/19/04 8:00 am

Present: Viccy Kemp, Chair; Carol M. Kelley, Past Chair; Jill Emery Chair-Elect; Teri Oparanozie;Karen Ellis; Tracy Westmoreland; Mary Crocker; Sharon Castleberry; Susan Harvey; Mike Harwell; Marcia Purcell; Oliver Kelzenberg; Jan Mankam; Robert Simpson; Jeff Bowman; Jill Mason; Andrea Yang, Secretary/ Treasurer

The meeting was called to order at 8:00, and Viccy Kemp, Chair welcomed the attendees. Attendees were urged to enjoy the time to meet with vendors over breakfast. 

Minutes for the 2003 Annual Assembly Meeting were distributed and approved with spelling changes. Andrea Yang read the Treasurer’s Report. The ACDRT Fund balance through 2/29/04 was $5,879.27.

Nominating Committee Report: Teri Oparanozie delivered the Nominating Committee Report. Nominees for ACDRT offices were Gary Ives, Karen Ellis, Nicole Abbott and Andrea Yang. Karen Ellis was elected Chair-Elect (2004-2005) and Andrea Yang was re-elected as Secretary/Treasurer. Thirty-seven ballots were returned in the election. 

Vendor Breakfast Report: Carole Kelley thank the vendors who generously supported the ACDRT breakfast with donations over $835.00. Thanks were offered to TLA for assistance with food arrangements.

2004 Conference Report: Viccy Kemp and Jill Emery noted the ½ day Pre-Conference on Basic Collection Development was attended by 33 people. The presenters were Jack G. Montgomery, coordinator Collections Services and Roxanne Myers Spencer, coordinator, Educational Resources Center, at Western Kentucky University. 

The Conference program “Electronic Resources Count” featured Judith Hiott, Assistant Coordinator of Materials Selection for the Houston Public Library; Joan Conger MLIS, and Michal Markwith , president of TDNet Inc. The program examined measurement of the use of electronic resources and how to tie statistics into the assessment cycle. The program was attended by 50-60 people. 

ACDRT also cosponsored programs on eScholarship, and Texas Hispanic Book Publishing. 

Council Report: Susan Harvey presented the TLA Council Report. The 660 exhibitors were thanked. It was noted that registration was down for the 2004 conference, perhaps due to it corresponding with Spring Break across the state. Susan encouraged attendees to participate in the Disaster Relief Raffle. She announced that the featured speaker at the General Session would be Ralph Nader. She announced that Electronic Voting had been accepted by the Council. She also explained the new barcode scanners in use by exhibitors for collecting mail list information from attendees’ nametags.

Conference 2005 Report: Tracy Westmoreland spoke as liaison for Conference 2005. The theme announced was “New Directions, New Realities.” She mentioned one programming idea related to the theme –i.e. “How are folks dealing with the Texshare situation”. She announced that the Austin Convention Center has been remodeled and there will be more housing option than in the past. 

New Business: Teri Oparanozie moved that ACDRT donate $250.00 to the Tall Texans fund, Carole Kelley seconded the motion and it was approved.

Carole Kelley moved that $100.00 be donated to the Legislative Reserve Fund. Sharon Castleberry seconded the motion. Mary Crocker suggested a higher amount be donated. Carole Kelley amended the motion to donate $200.00 to the Legislative Reserve Fund. Sharon Castleberry seconded the amended motion. The motion was passed to contribute $200.000 to the Legislative Reserve Fund.

Before adjourning the meeting, vendors attending the breakfast were recognized and thanked again for their generosity. Vicky Kemp reminded incoming officers of conference training on Saturday at 1:50. Members were urged to subscribe to TLA CAST in electronic form at the TLA website. Cindy Buchanan announced that ACDRT members could subscribe to TEXLINE to get legislative updates.