Minutes
Acquisitions and Collection Development Round Table
TLA Annual Conference, Austin, Texas
4/7/05
8:00 am, Room 13 AB Convention Center

Present: Jill Emery, Viccy Kemp, Karen Ellis, Carol Kelley, Mary Crocker, Mark Dolive,Cecilia Hurt, Dennis Gibbons, Bill Nye, Parna, Mary Castle, Kelly Burns, Rachel Stufflebeam, Sharon Castlebury, Mary Beth Thompson, Susan Harvey. Kelly Burns

The meeting was called to order by Jill Emery, Chair at 8:40am. Election results of the ACDRT election were announced. A total of 40 ballots were received ( 38 electronic and 2 paper) representing a 28% response rate. The following individuals were elected as ACDRT officers: Chair-Elect= Judith Hiott, Secretary= Rachel Stufflebeam, Councilor = Caroline Davidson and Councilor = Dennis Gibbons. 

Viccy Kemp, Past-Chair, thanked the vendors who sponsored the ACDRT/ Vendor Breakfast. The vendors who contributed included: ABDO, Bolinda, EBSCO, Encyclopedia Britannica, Lectorum, Pro-Quest, Scholastic, SAVE, Questia, Escue, Hendrick-Long.

Karen Ellis, Chair-Elect provided a review of the 2005 Conference Programs. ACDRT sponsored 2 programs. The Pre-conference “Weeding Basics and Beyond” was held on April 5, 2005 and featured Belinda Boon as presenter. 40 individuals registered for the pre-Conference and 39 attended. Information from the pre-conference is posted at the Website www.BBoon.biz. Pre-conference handouts are posted on the site and include a useful collection evaluation form. Karen Ellis described the pre-conference enthusiastically and said the level of interaction by participants was very high. It combined educational information with a weeding “pep-rally”. Participants expressed the pre-conference had filled a genuine need. 

The topic and format of the April 8 Conference Program “Weeding Basics Revisited” was also announced. The program is scheduled for 10:00 to 11:50 am. Presenters included: Karen Ellis, Director, Taylor Public Library; Victoria C. Kemp, Materials Selector, Fort Worth Public Library; Linda Stopani, Librarian, North Dallas High School, and Randy Wallace, Librarian, Research Park Library- University of North Texas. The speakers are expected to discuss practical weeding issues at their diverse institutions. Each represents a different size and type of institution with varying missions. 

Discussion of 2006 conference programming followed. It was noted that TLA rule changes had shifted planning responsibilities to the Chair-Elect and required that Conference program topics be determined prior to Annual Assembly. Ideas for future programs included a program on Downloadable Books and how to deal with the new medium. It was suggested that such a program would be in keeping iwht the 2006 Conference theme. “Libraries igniting the Passion” A call was made for additional program recommendations or ideas. 

Program Planning Liason Report from Mark Dolive. Mark noted that revisions to programming rules provide that TLA Roundtables should not feel compelled to provide a program at conference. He noted that groups that do want to offer programming should plan for 2006 at the 2005 Annual Conference. He noted that Program proposals for 2006 must be submitted electronically to the Program Committee by June 17, 2005. The committee is looking for quality rather than quantity of programming. Officers will be expected present and defend program plans to the Program Committee. The ACDRT program committee volunteers include: Jill Emery, Karen Ellis, Judith Hiott, Susan Harvey and Sharon Castleberry. They were complimented for their efforts and hard work.

Discussion of Tall Texans Contributions was initiated by Karen Ellis who moved that ACDRT should continue contributions to both Tall Texans and the TLA Legislative Fund. Viccy Kemp seconded the motion. Mary Castle amended the motion to increase contributions to the Legislative fund to $300. The amended motion was proposed by Mary Castle and seconded by Mary Crocker. The resulting motions provided that ACDRT contribute $250.00 to the Tall Texans Program and $300.00 to the TLA Legislative Fund. The motions passed unopposed. 

Karen Ellis requested a volunteer for ACDRT Webmaster. Cecilia Hurt offered to serve as the new ACDRT Webmaster. 

New Business: Viccy Kemp raised the issue of future programming topics. She suggested a future program on the importance of Collection Development Policies. Mary Castle suggested a program on the use of automatic collection analysis tools. Other topics suggested included collection management issues, serials analysis, and uses of statistics. Another suggestion was a joint program with the Automation Technology round Table. Karen Ellis suggested that program topics and suggestions for presenters would be welcome. 

Old Business: Minutes from the TLA Annual Assembly 7/12/04 were reviewed and Karen Ellis moved to accept and Mark Dolive seconded. 

Door prizes provided by Mitchell Lane, Raintree and Abdo were awarded.

Meeting adjourned at 9: 35 a.m.
Respectfully Submitted by Andrea Yang

Contents posted 02/24/06 by Cecilia Hurt Barham

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