Acquisitions and Collection
Development Round Table

Attendance: Elaine S. Plotkin, Carol Kelly, Judith Hiott, Susan Harvey, Jill Emery, Cindy Compton, Mary Frances Townsend, Jill Zimmerman, Corinne Hill, Mary Castle, Victoria Kemp, Leveta Hord, Kathy Hillman, Linda Dugger, Jill Alexander

The meeting was called to order at 1:30 p.m. by Chair, Elaine S. Plotkin.

Programming: Jill Alexander, the representative to the roundtable from the TLA Program Committee, was introduced and requested to discuss the programming at next year’s TLA Dallas conference. Her role is helping to schedule the meetings and putting them in program tracks on Monday during Annual Assembly. She wanted to get an idea what our roundtable was planning for the 2002 conference.

Jill encouraged us to attend the Library Education Summit that would be held from 7:30-9:00pm on Monday night during Annual Assembly. In response to questions about programming, she let us know that the Dallas conference center is large enough that it isn’t necessary to partner with other roundtables for programs, though co-sponsorship usually attracts a broader audience.

Chair-Elect Carol Kelly gave the results of her survey of the roundtable membership for ideas for conference programs. They were: the impact of TEXSHARE resources on collection development, collecting use statistics on electronic resources, developing CORE collections, developing print and electronic journal collections, and continuing the e-book discussion from last year’s conference.

The TEXSHARE program would be about how TEXSHARE resources have affected acquisitions, budgeting and selection in several types and sizes of libraries. Judith Hiott reported that she had been discussing a similar idea to this one with Syma Zerkow. Syma is on the TEXSHARE advisory board and could probably provide speakers for such a program.

Linda Dugger, a member of the serials roundtable (and this roundtable), reported that they were planning a program similar to our print/electronic journal collection idea. She suggested that we let them be the developer of that program and we co-sponsor it with them. We could develop the TEXSHARE program and allow their roundtable to co-sponsor it with us.

Discussion of the use statistics idea quickly developed into a possible preconference idea. Jill Emery suggested Carol Deidrichs from Ohio State University as a good speaker on the topic. Judith said she’d been working a lot in this area and could provide a local viewpoint, and she suggested talking with the person at the Texas State Library in charge of reporting library statistics to the FSCS to see how Texas is progressing toward reporting these statistics.

The final program proposals were doing the TEXSHARE program with the Serials Round Table as a co-sponsor, co-sponsoring the Serials Round Table’s program on electronic/print journals and doing a preconference on collecting electronic use statistics.

Minutes: The minutes of the March 30, 2001 meeting were passed with one typographical error corrected.

Judith Hiott distributed the round table budget for the past year. We began the year with a balance of $1021.76 from the previous year. With an $875.75 unit allotment from TLA and $860.00 income from the vendor breakfast, the roundtable had revenue of $1735.75. Expenses from the vendor breakfast, programs, and administrative activities were $665.85 leaving a gain for the year of $1069.90 and a current balance of $2091.66. Profits made at the "Getting It In Spanish" preconference had not yet been added to the roundtable’s fiscal report. This had been reported to TLA by Elaine S. Plotkin and would be corrected.

It was suggested that more money be spent on the vendor breakfast because we ran out of food early last year. It was decided to plan for sixty and if there were leftovers, we could take them to the vendor lounge in the convention center. It was also requested that if this event is held in a hotel, our planner should specifically request that no music be piped into the room. This was a problem at the last breakfast.

It was noted that we had the money to spend for AV equipment for the programs if necessary. Judith reported that $400 was budgeted for AV which should be enough. Elaine asked Judith to check with TLA to ask if we needed to re-submit a budget plan if we were going to spend more money than previously planned for. Elaine also cautioned the roundtable about the high cost of AV and not to go overboard with AV requests for next year’s conference.

Centennial Celebration: Victoria Kemp reported that she would be the round table’s liaison to the Centennial Celebration meeting on Monday at Annual Assembly. Members of the roundtable were asked to contact Victoria or Jean Harrell if they have historical information about the roundtable to put on the website.

Council of Regional Groups: Cindy Compton, the roundtable’s liaison with ALCTS Council of Regional Groups, reported that she was not able to attend their meeting at ALA, but she got a report from Charles Wilt, the new executive director for ALCTS. Most of this information concerned keeping up with developing legislation such a s UCITA, The Digital Millennium Copyright Act, and the Children’s Internet Protection Act.

TLA Board Liaison Report: Jill Zimmerman, Executive Board Liaison to the roundtable, dropped by to encourage us to attend to the Library Education Summit on Monday night at Annual Assembly. She led a discussion about why the dues increase was voted down by the TLA membership. It was pointed out to her that there was not enough communication before the vote about why the dues increase was needed, and how the Association would use it. Jill admitted that the presentation on the increase that was made at Council should have been made to the entire membership.

Councilor Report: Mary Castle, the roundtable Councilor, reported that the dues increase was not approved by a slim margin and only a small portion of the membership voted. Issues that passed at Council included: Admission of out-of-state members and changes to the TLA objectives statement. Julie Todaro’s leadership conference for library directors begins Tuesday. A new grant program will provide $1,000 to each library district to pay for unique library programs into the district.

Mary Castle also reported that she would take the changes in our by-laws that will allow some form of electronic voting, to the by-laws committee this Assembly. If it passes, the roundtable’s next step would be to devise a method of voting that would protect privacy and deter illegalities in voting, as well as provide an alternate method of voting for those without e-mail. It was thought too optimistic to try to do an electronic vote for the next election, so it will be done as it has been via mail out.

Nominating Committee: Those in attendance made suggestions for members of the nominating committee. They were Linda Dugger, Janice Lang, and Mary Crocker. Elaine will contact these individuals. Cindy Compton also volunteered to serve on this committee. Nominees are needed for Chair-elect, Secretary/Treasurer, Councilor, and Alternate Councilor this next year. Councilor and Alternate Councilor positions are three-year appointments. Two individuals will be nominated for Councilor. The one with the most votes will be Councilor and the one with the second highest votes will be Alternate Councilor. Nominations and candidates’ background information should be ready by the newsletter deadline on February 15, 2002. Elaine suggested that the nominating committee complete their slate before the holiday season begins.

Web Site: We reviewed the roundtable goals that Teri Oparanozie prepared for the website. We added the goal, "To place the roundtable history on the website for the TLA Centennial Celebration." Judith Hiott agreed to make the change and submit the updated web pages. She also asked if it would be okay to rearrange the website so it has two pages, one with current information and one with historical information. The round table approved the change.

2001 Annual Conference Re-cap: Elaine reviewed the program evaluations from TLA last March and reported that although school librarians were a little dissatisfied with the preconference on Spanish language materials, the overall evaluations for the "Getting It in Spanish" preconference were very positive. It was pointed out that the first issue of Criticas, Library Journal’s new Spanish language review source, was distributed at the preconference. While it is a boon to Spanish language acquisitions in the United States, the fill-rate for the large distributors was low.

The e-book panel discussion program had an overflow audience and lots of questions from the audience. Corinne Hill, Mary Castle, and Elaine S. Plotkin reported on their experiences as presenters for the program.

The next meeting of the roundtable will be at TLA Annual Conference at the vendor breakfast from 8:00-9:20 am on Thursday April 25, 2002 in Dallas.

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