Minutes- Draft

Acquisitions and Collection Development Round Table Meeting

TLA Annual Assembly, Austin, TX
Thursday, July 10, 2003, 1:30 p.m.

 Present:  Viccy Kemp, Chair; Carol M. Kelley, Past Chair; Andrea Yang, Secretary/Treasurer; Mark Dolive; Karen Parker, ILEON.com; Valerie Glenn, Cindy Compton, B&T; Jill Emory; Mary Beth Thomson; Sharon Castleberry; Patricia Oega Cindy Buchanan; Erik Wilkinson; Oliver Kelzenburg, ProQuest; Gretchen Pruett; Susan Harvey; Janice Lange; Bobbie Long.

The meeting was called to order at 1:30. Viccy Kemp, Chair, welcomed the attendees.

Minutes: The minutes of April 3, 2003 TLA Annual Conference ACDRT Business meeting were distributed, reviewed and approved as written.

Budget:   Viccy Kemp distributed an updated budget report showing a balance of $4,434.76. It was noted that the 2003 pre-conference had earned money for ACDRT.

Chair’s Report:  Viccy Kemp discussed her goals for ACDRT which included increased communication between round table members. She encouraged the use of mail distribution lists at TXLA.ORG. Viccy hopes the ACDRT will continue to provide continuing education opportunities for TLA members via pre-conferences, programs and support of the Tall Texans Leadership Institute. It was announced that Gretchen Pruett and Catherine Stack had participated in the 2003 Tall Texas program.

 Viccy Kemp called for the formation of a new Nominating Committee to seek candidates for new officers of the ACDRT. It was suggested that the following individuals be asked to serve on the committee: Teri Oparanozie, Jane Mills and Elaine Plotkin. There was an open discussion of the balloting process. Currently paper ballots are mailed to ACDRT members with a newsletter. In the last election, postage costs were approximately $66.00. Approximately 38 (correction from Carol Kelley) ballots were returned. Discussions focused on whether or not electronic balloting would save on expenses, if it would exclude round table members without electronic e-mail access, and the demand for technical expertise and volunteers to set up electronic balloting. Electronic balloting is probably permitted by TLA but that ACDRT bylaws may need to be changed to address the use of electronic balloting. The discussion was tabled until the next ACDRT Business Meeting at the 2004 Annual Conference. 

Vendor Breakfast:  Thanks were extended to Elaine Plotkin who raised $1180 for the 2003 TLA Vendor Breakfast, which was very well attended. Pat Smith suggested that vendors be requested to make a minimum $50.00 donation for the next TLA Vendor Breakfast in San Antonio. After discussion of the expenses involved in hosting the breakfast the motion passed. Carol Kelley will arrange the next vendor breakfast and extended thanks to Elaine and the vendors who have participated in the past. The breakfast and business meeting are tentatively scheduled for Friday during the 2003 Annual Conference.Conference Program Report:  Jill Emery and Mary Beth Thomson reported on pre-conference and conference Programs.

The pre-conference is expected to address “First Time Collection Development”. The ½ day practical workshop will be designed for both public and academic librarians. They hope to invite 2 speakers and have break out sessions for participants by library type.

The conference program is expected to address assessment utilizing usage statistics.  The speaker may focus on the Counter Initiative to standardize statistical collection across platforms and vendors. It is hoped that the program will be helpful in light of the budget cuts most libraries are facing. The program will probably be on the Thursday of Annual Conference.

 ACDRT was asked to cosponsor a program about the History of Publish in Texas and Spanish Language publishing with the ALHRT (Archives and Local History Round Table). No programming funds were requested.   

TLA Council Report:  Mark Dolive represented TLA Council at the meeting and had no report.

 Executive Board Report:  Cindy Buchanan represented TLA Executive Board at the meeting. She reminded Round Table members to review Eva Poole’s goals for the year and incorporate them into ACDRT goals. She asked that the Round Table consider making a donation to the legislative reserve fund and announced there would be a debriefing on the Texas legislative session on Thursday evening at 7:30 for all Annual Assembly attendees. She requested ACDRT members review the TLA strategic plan and make suggestions to TLA. The ACDRT was encouraged to use electronic resources available from TLA and watch for the new TLA website expected to premier in September. Round table members were also encouraged to offer suggestions for a TLA slogan or motto.

 Old Business:  None

 New Business: Mark Dolive moved that ACDRT make a $100.00 donation to the TLA Legislative Reserve Fund. The motion was seconded by Jill Emory. The motion was approved.

 ACDRT members were encouraged to view the website about contributing papers for the 2003 TLA Conference.

 Meeting adjourned.

Respectfully Submitted,
Andrea Yang, Secretary/Treasurer

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