Acquisitions and Collection
Development Round Table
Minutes--Annual Assembly--Hyatt Regency Town Lake Hotel
Austin, Tx--July 11, 1999
The meeting was called to order at 4:00 p.m. by the Chair, Cynthia Clements.
Attendance: Mary Castle (Councilor), Cynthia Clements (Chair), Cindy Compton (Councilor-Alternate), Jill Emery, Rogelio Hinojosa, Clara Latham (Vice Chair/Chair Elect), Teri Oparanozie (Secretary/Treasurer), and Mary Beth Thomson (Past-Chair).
2000 Conference Program: Clara Latham reported on her efforts to develop programs for the annual conference to be held in Houston, April 11-14, 2000, and discussion followed. A one hour program on full-text electronic books available through NetLibrary will include a presentation by a representative from NetLibrary and a panel of librarians discussing their experiences using NetLibrary. A second program will focus on out-of-print services available electronically through the internet. Clara has been trying to contact several vendors to develop a panel. A possible corollary to this would be to discuss how credit cards are being used by libraries to pay for materials purchased over the internet. The third program will be the vendor breakfast combined with the ACDRT business meeting. Mary Beth Thomson as the Past-Chair is in charge of the vendor breakfast. Suggestions were made about the time slots to request for these programs so they will not conflict with the Serials Round Table, Cataloging Round Table or CULD. There was also discussion of the fees to anticipate for the conference in light of the increased AV charges and the possible need for travel money for speakers.
Budget: The budget for July 1998 through June 1999 was presented and discussed. Teri Oparanozie will talk to Catherine Lee at TLA about discrepancies in the budget concerning the 1999 vendor breakfast donations and costs. The budget for July 1999 through June 2000 was also discussed.
Minutes: The minutes from the Annual Conference held in Dallas, TX, on April 23, 1999 were approved.
1999 Vendor Breakfast Report: Mary Beth Thomson read the Vendor Breakfast Report prepared by Kris Murphy. It was agreed that Mary Beth should plan for 50 people to attend the 2000 vendor breakfast and for her to contact TPALS to see if their unit is still interested in co-sponsoring the breakfast. It was suggested that Mary Beth send a copy to the ACDRT Secretary/Treasurer of any donations submitted to the TLA office for the vendor breakfast.
Proposal for ACDRT web page: Teri Oparanozie expressed interest in developing a web page for the round table which would reside on the TLA server and distributed a list of items to include. Other suggestions were to include a volunteer form and to provide a link to the TLA membership list which is soon to be added to the TLA home page rather than creating a separate ACDRT membership list. After discussion about how to keep the web page updated, it was agreed that this issue should be put on the agenda for the business meeting at the annual conference. At that meeting Teri should report on how much time it took to get the web page up and the amount of work that might be involved to maintain it.
Nominating Committee for 2000-2001 round table officers: Cynthia Clements will look for volunteers to serve on the Nominating Committee. The Nominating Committee should begin as soon as possible to look for candidates for the officer positions.
TLACast: Cynthia Clements requested that email should be sent to her concerning anything to be included in TLACast. She was unsure of the deadline for submission but would send an email to inform everyone.
ACDRT listserv: As moderator for the listserv, Cynthia Clements expressed concern that there has been very little activity on the listserv and would like to encourage members to use it more.
Evaluation forms at conference programs: The Conference Program Committee Chair, who is also the Vice Chair/Chair-Elect, is responsible for distributing and collecting evaluation forms for the ACDRT-sponsored conference programs. Information from the evaluations should be shared with the round table to help plan future programs.
How to increase participation of our members: Suggestions included developing conference programs that appeal to a wide audience, including stamped return envelopes with ballots, and setting up the round table web site. Cynthia Clements volunteered to look for commonalities among the twenty-eight members who joined the round table this year to see if she could determine what attracted them to join. Also, a survey will be sent with the ACDRT newsletter in spring 2000 to ask members why they joined and what their expectations are.
Spring newsletter (March 2000): After discussing whether to continue the newsletter, it was agreed that Cynthia Clements should go ahead and produce a newsletter this spring. Contributions should be sent to Cynthia. The newsletter will be included with the ballots to keep postage costs at a minimum.
Updating our TLA Strategic Plan: A handout called "Thinking Strategically: Updating the TLA Strategic Plan" was distributed and discussed. The TLA Strategic Plan is to be renewed and updated every three years with the process beginning at Annual Assembly 1999 and concluding at Annual Assembly 2000. Suggested answers to number 1 (List 2 items in the current Stategic Plan that your unit or committee is doing well) included: vendor breakfast; newsletter; contribution to TALL Texans. Answers to number 2 (List 2 items in the current Strategic Plan that TLA is doing well and is benefitting you as a unit or as an individual TLA member) included: TLA office staff answer quickly when called with questions. In the interest of time, it was decided to continue the discussion via email
Review round table goals statement on TLA web page: Cynthia Clements noticed that the goals statement on the TLA web page needs to be updated. She will rewrite the goals and send a copy to officers for comments.
Councilor'sReport: Mary Castle asked for input on the TLA resolution concerning whether individuals who do not reside in Texas should be allowed to become TLA members. Cindy Compton as Alternate Councilor will be attending the council meeting in Mary's place. Suggestions were made that the resolution should include restrictions such as requiring that the person work in Texas or could finish a term in office after moving outside Texas.
The meeting adjourned at 5:55 p.m.
Submitted by Teri Oparanozie, Secretary/Treasurer
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