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Automation
& Technology Round Table (ATRT)
Meeting
Minutes ● July 10, 2003
TLA Annual Assembly – Austin
In attendance were: Chair Adam Wright, Past Chair
Christine Peterson, Jennifer Acker,
Councilor John Hammer, Roy Lewis, Alternate Councilor Jeanette
Mosey, Teri Oparanozie, Constance Matheny, Marsha Whitman, Shelley
Leader, Jill Emery, Jeanne Pyle, Beth Thomsett-Scott, Oliver Kelzenberg,
Victoria Kemp, Sharon Castleberry, Cynthia Ward Cooper, Vickie Phillips,
Janice Lange, and Secretary/Treasurer Beth Marsh.
Meeting was called to order by Chair Adam Wright at
approximately 4:00 p.m.
Adam Wright asked everyone to review the meeting
agenda. Jeanette Mosey suggested adding a report from Council. Christine
Peterson suggested adding business meeting. Jeanette Mosey moved to
approve the agenda with changes. Roy Lewis seconded the motion. The
motion passed.
Adam Wright asked those present to review the
minutes from the April 4, 2003, meeting. Changes in spelling of an ATRT
member and vendor were requested. Jill Emery moved to approve the
minutes. Sharon Castleberry seconded the motion. The motion passed.
Beth Marsh provided the treasurer’s report: As of
6/30/03, the ATRT revenues totaled $11,155.50; expenses totaled
$9,784.27; ending fund balance of $10,066.12. Christine Peterson
clarified that all conference expenses had been paid. Jennifer Acker
moved to approve the treasurer’s report. Roy Lewis seconded the
motion. The motion passed.
Christine Peterson reviewed the proposed changes to
be made in the ATRT bylaws and solicited concerns or suggested changes.
The group discussed the wording in Section VI.2.c which requires all
ATRT members to subscribe to the RT’s discussion list. It was pointed
out that TLA automatically subscribes members to lists, but allows
individuals the option to unsubscribe. It was also noted that
subscription to discussion lists is not enforceable, as members may opt
not to make their email address available. Various suggestions were made
on how to re-word this section. The final wording will be as follows:
The
ATRT membership and Executive Board shall communicate between meetings
via the ATRT discussion list. Subscription to this list is required to
receive communication from ATRT.
Roy Lewis moved that the bylaws be approved as
amended. The motion was seconded. The motion passed. The group applauded
Christine’s efforts in getting these changes made, most notably, the
change in the bylaws which will permit membership to vote
electronically. The new bylaws will take effect immediately and will be
posted to the ATRT website.
Adam Wright provided an officers update. Weber
Baker resigned the chair position in early June 2003. Adam assumed the
office of chair, which leaves the chair-elect office vacant. Jeanette
Mosey pointed out that, according to ATRT bylaws, Adam can appoint a
chair-elect. Adam invited members to volunteer. There was no response.
Alternate councilor Jeanette Mosey gave a report
from TLA council held at Annual Conference, April 2003. Council approved
electronic voting. There will be a change in bylaws and resolutions
regarding nominations for the awards committee. The awards committee
will now accept submissions no later than 90 days before conference.
Adam Wright raised the issue of the ATRT business
meeting for the 2004 conference. Seeing as the new meeting time of 8:00
a.m. Friday at the 2003 conference in Houston seemed to work, Adam will
request the same time for our meeting at the 2004 conference in San
Antonio.
Christine Peterson discussed how ATRT has awarded
stipends to attend TLA in the past. There is a demonstrated need for the
stipends. Christine asked for volunteers to take on the task of
reviewing applications for stipends to the 2004 conference. Shelley
Leader volunteered. Christine will provide Shelley with the required
materials. Roy Lewis, Beth Marsh, and Christine will assist Shelley with
reviewing the applications.
Adam Wright introduced the idea doing a
preconference on wireless technology at the TLA 2004 conference. Beth
Marsh discussed some possible directions the preconference could take,
including a general overview of wireless technology (possibly getting
Bill Drew of SUNY Morisville), demonstrations by vendors of the latest
developments & applications in wireless technology, presentations by
libraries that offer wireless services to patrons, and funding sources.
A general discussion followed on the pros and cons of doing a
preconference on wireless technology. Roy Lewis stated that security
issues ought to be covered.
Adam Wright explained that the UNT Libraries have
asked the ATRT to consider sponsoring a preconference on web usability
studies. He introduced Beth Thomsett-Scott (UNT Libraries) to describe
the proposed program. UNT staff has performed these studies and would
provide the speakers. The program would incorporate audience
participation and raise questions such as, “what do users
experience/feel when they participate in a study?” Preconference
participants would experience what its like to be part of a website
usability study. Also to be covered is what to do with the data/results
collected in the study. The proposed preconference would be presented in
two half-day sessions. Individuals could attend either session or both.
A general discussion followed on the pros and cones of sponsoring a
preconference on website usability studies rather than on wireless
technologies. Adam Wright asked whether there was general agreement to
sponsor a preconference on website usability studies. Jennifer Acker
suggested that something on wireless technologies could be presented in
NetFair. The members present agreed to sponsor the preconference offered
by UNT.
Adam Wright reported that he has lined up the
following NetFair presenters:
- Roy
Tennant (California Digital Library) to present on XML, possibly
cosponsored by another unit.
- Gary
Clapton (Bedford PL) to present on PC reservations systems.
- Jerry
McCulley (NETLS) has spoken with Joshua Ferraro about doing a
presentation on Koha, and open source ILS.
- David
Coulter (Grapevine PL) to present on RFID (radio frequency
Identification).
- Kevin
Marsh (TSLAC) to present on RDS (Resource Discovery Service).
- Kathleen
Murphy (UNT) to present on web services.
- Deborah
Duke (Ft. Worth PL/MetroPAC Consortium) to present on issues in
operating a consortium.
- Mike
Pullin (Roberts Library, SBTS) to present on imaging.
Adam Wright asked whether there were other
suggestions for NetFair. Jeanne Pyle suggested open URL as a possible
topic. Jill Emery suggested meta-search tools as a possible topic. Roy
Lewis suggested wireless, DCMA (Digital Millennium Copyright Act) and
filtering as possible topics. Adam also asked the Texas Department of
Information Resources (DIR) if they would send someone to speak on using
the DIR Store online and purchasing off the state contract. Christine
Peterson noted that in the 2003 Conference surveys there were several
requests for programs on new technologies. She suggested doing something
at NetFair on electronic paper.
Christine Peterson discussed Technology Showcase.
Last year changes were made in the space used for Technology Showcase
and Net Fair; carpeting was added to the Net Fair area and higher
curtains added to both TS rooms. The carpeting worked best for reducing
the noise level and cost less than the curtains, so all three areas will
be carpeted at the 2004 Conference. NetTrekker may sponsor the Internet
connection for Technology Showcase.
Adam Wright reported that the Archives & Local
History RT
asked ATRT to cosponsor, in name only a program at the 2004
Conference on metadata for special collections and that the Texas
Regional Group of Catalogers and Classifiers RT asked ATRT to cosponsor
a program with Roy Tennant on XML. Adam asked the RT members present for
approval in cosponsoring the Roy Tennant program. Discussion followed on
the cost ATRT would bear in cosponsoring this program. Christine
Peterson advised that we set a limit of $500. Councilor John Hammer
motioned to cosponsor the program up to $500. Christine Peterson
seconded the motion. The motion passed.
Adam Wright recounted a recent meeting among NTRLS
member libraries to discuss virtual reference. This group proposed
forming an interest group within another TLA unit and Adam asked whether
ATRT would be an appropriate sponsor and would anyone within ATRT be
willing to take on the formation of the IG. Jeanette Mosey suggested
that we contact the chair of the Reference Round Table and pass this on
to them, but ATRT members could support the effort by supplying
signatures for the required petition.
Adam Wright adjourned the meeting at approximately
6:00 p.m.
RETURN
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Round Table
Created by Roy C. Lewis
Last modified: 4 September 2003 |