A&TRT Meeting Minutes

July 29, 2000

TLA Annual Assembly

1)      Call to Order

a)      Welcome
Jennifer called the meeting to order, noting that we would be taking the agenda “out of order” because we had two different liaisons present who needed to make a quick report then leave to go to other meetings.  We then jumped to Item No. 9d on the agenda, a report by Debra Littrell from the State Library on an ATRT/TSLAC co-sponsored program

Debra Littrell reported on “The Library of Texas” Proposal.  TIF has agreed to fund the first two years of the four year grant proposal and has indicated that it will probably fund the final two years as well.  As a result, there is a need for several programs/presentations at the Annual Conference on the “Library of Texas Proposal.”  ATRT has agreed to co-sponsor these presentations “in name only,” no funds required from ATRT for the programs.

 Here is the brief summary Debra gave of “The Library of Texas” proposal.  (Note: the full document can be found at http://castor.tsl.state.tx.us/lot/ ) 

The funding amount is twenty million dollars and covers four major components.  (1) Training on technology for librarians statewide.  (2) Electronic Library of state government publications – basically an enhancement of the current TRAIL service (3) Enhanced TexShare and Texas State Library Electronic Library access to databases. ($10 million)  and (4) a virtual statewide Union Catalog. 

Peggy Rudd, the State Librarian will do one of the presentations that ATRT is co-sponsoring and there will also be separate presentation on TexShare.

b)      Introductions
Jennifer returned to the agenda order briefly, introducing herself and then asking that everyone go around the room and introduce themselves briefly. 

After introductions were over, Jennifer turned the floor over to Fran Ebbers (Item No. 6 on the agenda), the Liaison to the Programming Committee for a report on the Annual Conference for 2001 in San Antonio.  Fran reported that speakers for the first General Session (Clifford Stoll), The Adult Services Breakfast (Edna Buchanan), and the Closing Luncheon (Richard Peck) had all been booked.

Approval of Minutes from April 13, 2000 Meeting.
In the absence of John Schanot, current Secretary/Treasurer, who was unable to attend due to a family emergency, Jennifer asked Tony New, past Secretary/Treasurer to take minutes as well as present the minutes from the last meeting to the Roundtable.  After Tony finished reading the minutes aloud and making a few minor typographic corrections, Jeanette Mosey motioned to approve the minutes as corrected.  Wanda Vent seconded.  Minutes were approved as corrected.

2)      Secretary/Treasurer’s Report  -- Tony New, filling in for John Schanot
Tony reported that the Roundtable was in much better financial condition than at last year's Annual Assembly.  The balance available was $1,293.49.  Connie Moss mentioned that the vendor billings from the TLA office were sent out late and wanted to know what was the closing date on the report because any vendor payments for NTS since the closing date on the report would not be reflected in that total.  Tony stated that the figure was current as of 6-30-00, the closing date of the report, but that a current number could be obtained from the TLA office.  Jennifer Acker said that she would pass along a request to John Schanot to look into two items  (1) what is the current amount/have all the New Technology Showcase Vendors paid?  And (2) has ATRT paid TSLAC their share of the profits, if any after the $1,000 shelter?

3)      Councilor’s Report – Sharon Castleberry.
Sharon stated that a councilor's report wasn't possible since Council hadn't met yet.  Council was scheduled to meet later that day.

4)      TLA Executive Board Report – Jeanne Martinez
No report; Jeanne was not present.

5)      Conference Liaison – Fran Ebbers
(see report summary above)

6)      Special Orders

a)      Appointment of Councilor-Alternate
Jennifer Acker explained that we needed to appoint an Alternate Councilor since Scot Piepenburg had taken a position out of state and was therefore unable to accept the office.   She then asked if anyone was interested in assuming the position.  After a question about the scope of the duties of the Alternate Councilor position, Jeanette Mosey agreed to assume the position.
 

b)      Appointment of Nominating Committee
Jennifer Acker requested volunteers to serve on the Nominating Committee.  Tony New and Vickie Phillips volunteered and someone mentioned Kathy Edwards as a good person to put on the committee.  Kathy was added to the committee in absentia pending her acceptance once notified.

7)      Old Business

a)      TLA Centennial Celebration – Kathy Edwards
Kathy was unable to attend Annual Assembly but Jennifer read an email from her regarding the Centennial Celebration.  There was some discussion that the time capsule idea had been scrapped but that an exhibit of outdated Library Technologies was being planned that would be up for the duration of the conference. 

8)      New Business

a)      ATRT Website – Jennifer Acker
Jennifer announced that she had taken over responsibility for maintenance of the Website from Roy Lewis. 

b)      ATRT Distribution List – Tony New
Tony announced that the list had been created but when testing it on Thursday there were bounced messages.  As soon as Cathy Campbell returns to her office, he will get with her to troubleshoot.  The list name is tla-atrt@txla.org and should be ready within the week.  Tony indicated that he would contact the regional library systems to ask that the list be announced in their newsletters.  The list will also be announced on TPALS inviting all TPALS members to subscribe to the ATRT list, since a major reason for the list was to provide a means to interface with not only ATRT members but the library vendors as well.  The new list is open to any TLA Member.

As soon as the list is Tony will email all current members of ATRT with an announcement inviting them to join the list.  All current officers have already been subscribed to the list by Cathy Campbell.  It was suggested that an announcement be placed in TLACast as well.  Tony agreed to take care of sending the announcement to the TLACast editor. 

c)      New Technology Showcase – Jennifer Acker
A committee was appointed to look at NTS, evaluate current and past practices, and report back to the Chair with recommendations on how to ensure that this major fund raising activity of the Roundtable is run effectively and efficiently.  Named and/or volunteering for the committee was (1) Vickie Phillips (2) Connie Moss (3) Cheryl Paine and (4) Peggy Martin.  Judith Hiott will serve as an informational resource for the committee. 

d)      ATRT/TSLAC Co-sponsored Programs – Deborah Littrell
(see report summary above)

e)      Preconference – Jennifer Acker
Jennifer announced that Tony New would be doing an expanded version of the presentation he did at Annual Conference in April sine the presentation was "standing room only."  The Pre-conference will be on "Website Design." 

9)      Announcements
No announcements 

10)  Adjourn.
Tony New motioned to adjourn.  Vickie Phillips seconded.  Motion passed.  Meeting adjourned.

Minutes submitted by Tony New.

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Created by Roy C. Lewis.
Last modified: July 23, 2001