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July 12, 2004
Annual Assembly
Austin, Texas
Meeting was called to
order @ 11:00 am. Janis sincerely apologizes for being late and keeping
everyone waiting.
MINUTES: Minutes
were read; motion to approve by M. Lankford, 2nd by Ann Strautman; motion
passed.
FINANCIAL:
Financial report was discussed. There was discussion upon placing ad in
TLA Cast and Texas Library Journal in effort to sell the last of the
Handbooks. J. Test will contact Publisher's Weekly about placing an ad.
LISTSERV: J.
Test will make sure that all members are on the list- serv.
DISCUSSIONS:
Lists of interviews
were sent to members. There were several lists that were to be combined.
J. Test was to combine the lists and send out to members. She did so.
M. Lankford reviewed
the spreadsheet of interviews on hand and will verify location of
tapes/CDs/print copies. She will also emails questions that she may have
on the headings of spreadsheet to committee members.
Discussion of criteria
for interviewees was held. It was felt that persons that were significant
should be interviewed, but how one decided who was important was fuzzy.
J. Test presented a proposed criterion and it was thought to be a
reasonable one.
Interview questions
were reviewed and the proposed questions needed to be revised. The
questionnaire on hand was one that had been used to interview past
presidents of TLA and didn't quite meet our needs. Suggestions are needed
as to revising the questions, although J. Test reminded everyone that one
question list can not possibly meet every interview need.
Discussion on a
proposed nomination form (form needed to be prepared). Who and why a
particular person should be chosen to be interviewed should be decided
upon. It was also expressed that persons that we know to be in fragile
health should be interviewed as soon as possible.
One way to figure how
WHO should be interviewed is by creating a database that would contain
each member of TLA and what committee s/he has been on, what offices they
may have held and what task force they have been a part of this would be a
long-term project and needed to be discussed with staff @
TLA.
CONFERENCE PROGRAM:
It was discussed if we had enough time and people to host a
pre-conference. Idea did not fly. It was decided to share a program
with Archives and Local History Roundtable (they would contribute $75.00
for any costs associated. It was also decided that a 1-1/2 hr. program
would suffice. J. Test attended the Programming Committee Meeting; she
defended our program idea and it was approved. Title of program is
"Before a Voice is Lost: Creating Oral Histories". We thought that we
could probably get some school librarian's interest - connecting students
with writing down grandparent's memories, etc. M. Kelly volunteered to
contact Dr. Ron Marcello, UNT’s retiring expert on oral histories, to see
if he would be willing to do the program. J. Test also promised to seek
some possible speakers in Abilene.
Meeting was adjourned @
12:00 noon.
Submitted by:
____________________________
Hollis McCright, Acting
Secretary.
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