MINUTES

Attending: Linda Bixler, Gayla Byerly, Ted Drake, Diane Bruxvoort (formerly Gwamanda), Karen Hopkins, Janet Key, Jeffery Levy, Bobbie Long, Martha Rinn, Lynda De Los Santos, Cary Sowell, Naomi Tran, and Kim Wiley

1. Call to Order – The meeting was called to order by Chair Karen Hopkins at 2:00 PM.

2. Approval of the minutes – The minutes of the TLA Annual Assembly 2005 were approved.

3. Committee Reports

A. Legislative
The Legislative Committee is currently in session. Joe Dahlstrom is attending. There are no current issues on the table.

ALA Legislative Day
Karen Hopkins announced she would leave on Saturday for ALA Legislative Day in Washington D.C. She is the only academic librarian in the group from Texas.

B. Information and Membership (Surveys), Web pages, Newsletters
Gayla Byerly assisted by Steven Ring and Ellen Truax (Information and Membership Committee) prepared and summarized the Non-renewing Members Survey. There were 40 respondents. See the survey results for useful comments. A summary will be written by Steven Ring for the newsletter.

A web page will be added to the CULD web pages listing all the scholarship winners and one listing CULD members nominated to Tall Texans. Kim Wiley has other ideas and thoughts such as a link to the ACRL web pages, etc.

The newsletter will be electronic in the fall and printed in the spring. The Executive Committee could decide to propose that both newsletters be electronic. The question was asked about how many newsletters were mailed in the fall and if we could print out Newsletters just for those with no listed email.

C. Scholarship
The Scholarship information was in before conference and the winners name was listed in the Conference Newsletter. There were recommended changes in the website for the scholarship which include changes in font, purpose of the scholarship, a set date for the deadline for submission – February 15, and submission of unofficial transcripts but with the contingent on official transcripts when the decision is made.

D. CULD Special Bylaws Revision Committee
Karen recognized and commended Ted Drake for his work on the CULD Bylaws Committee as well as Earnestine Duke, Jeanie Pyle and Martha Rinn.. We should be able to vote on this at the membership meeting. It should clarify the nature of the discussion groups and programming.

Janet Key, our TLA Executive Board Liaison to CULD, congratulated CULD for all accomplished this year. During the Legislative session this year many worked on the 65% rule and it’s inclusion of librarians. After all the work there was a new legislative session. Work is still being accomplished on the TLA strategic plan. There will be more discussion on 301 C & D. There will more discussion during Council on Friday. On May 15, 2006 all things are due for Annual Assembly. TLA staff are concerned about email getting through. Please let them know if you are having difficulty with email.

E. Nominating Committee
Karen thanked the Nominating Committee for their hard work. The new officers are Chair - Cary Sowell, Chair-Elect Linda Bixler, and Secretary/Treasurer – Jeffery Levy.

4. Unfinished Business
Handling of minutes - When and where to post minutes of the meetings was discussed. It was decided that about 3 years of membership minutes should be posted on the web site and the rest should be bound together and sent to the TLA archives and the Texas State Library. Also the minutes of the discussion groups should be posted in a more presentable fashion on the web pages. All minutes prior to approval should be posted on the appropriate discussion list for several weeks for approval from the membership. A motion was made by Cary Sowell to accept the proposal to handle minutes in this way and seconded by Gayla Byerly. (Motion was to post CULD minutes on appropriate discussion list for 3 weeks at which time they are finalized.) The CULD Executive Board is to follow membership in this move. All approved. ACRL State Chapter responsibilities – The CULD officers are liaisons to ACRL for the state. Some of the monies that ACRL allots to the state chapters have been loosened up but it cannot pay for programs. Those ACRL funds can be used for printing, brochures, and anything along that line but it will need to be a TLA/ACRL joint payment. CULD has submitted things for ACRL in the newsletter, etc. TLA Strategic Plan - The TLA strategic plan is four pages shorter than prior to conference - 25% shorter than originally submitted although the goals are in the same direction as before.

5. New Business - It was suggested that there be a discussion group area on the web site so content needs to be provided. It takes 2 to 3 weeks to post anything via TLA. Martha Rinn our 2007 TLA Conference Program Committee liaison indicated that planning for 2007 should be nailed down and filed online with TLA . An explanation of the program should be filed online with TLA. The theme for 2007 TLA Annual Conference is Strong Libraries – Strong Communities. Programs proposed for 2007 are due June 15, 2006.

A pre-conference on distance learning has been proposed and there is a possible partnership with the Distance Learning section. Other suggestions included SAC’s accreditation, “How do you find your role, Managing electronic resources, Outcome measures for SACS (Benchmarking outcomes in general – What can we do to benchmark? - How do you correctly benchmark? – How do you really measure outcomes, LIBQUAL, etc.)

Just to clarify procedure, Karen indicated that the Executive Committee minus the chair recommends Nominating Committee.

Meeting adjourned at 3:45 PM

These minutes were placed online on August 3, 2007 by Kim Wiley.
Copyright 2007, TLA College & University Libraries Division.