Present – Cary Sowell, Chair; Linda Bixler, Chair-Elect; Councilor; Karen Hopkins, Past Chair; Janet Key, Fran Cotton, Steven Ring, Joe Dahlstrom, Christine Godin, Eileen McElrath, Kim Wiley, Lynda de los Santos, Jeffrey Levy, Secretary/Treasurer.

1. Introductions. The meeting was called to order at 2:00 p.m. Cary Sowell presided. The outgoing officers are as follows:

Cary L. Sowell – chair
Linda S. Bixler – vice-chair/chair-elect
Jeffrey B. Levy – secretary/treasurer
Diane Bruxvoort – councilor
Leslie Anne Navarro – alternate councilor
Karen L. Hopkins – past chair

The incoming officers are:

Linda S. Bixler – chair
Janice Lange – vice-chair/chair-elect
Steven Ring – secretary/treasurer
Karen Nichols – councilor
Christine Godin – councilor-alternate

2. Joe Dahlstrom report for the Legislative Committee:
1. There is a proposal for a $500,000 increase in Texshare funding. It is being proposed as a rider to the appropriations bill. TLA is pushing for it. It is now at the article level.
2. TLA is pushing for $10 million for Lone Star libraries. It was scaled back to $1 million per year increase. It is at the article level.
3. Funding for school library databases is being addressed as an addition to the TEA budget.
4. Senate Resolution #3, at Academic Bill of Rights, died in committee (House Subcommittee on Higher Education).
5. Joe Dahlstrom has applied to be the ACRL advocate to contact senators and representatives in the state for ALA. He plans to attend ALA Legislative Day on May 1 & 2 in Washington, D.C. and is looking for funding from CULD. His daughter Mollie is a student and is also planning to attend ALA Legislative Day. Both are CULD members. A motion was made, seconded, and passed. $500 for each to attend. Cary will contact Rhoda Goldberg.

Note that CULD has had the following budgeted: $1,000 to help TLA Legislative Day, $1,000 to help ALA Legislative Day. Karen had written an article in the TLA journal that an academic librarian needs to be there.

3. Eileen McElrath and Lynda de los Santos, liaisons to the 2008 Conference Program Committee spoke next. The date of the Dallas Conference is April 15 -18. The Preconference is on April 15. The title of the Conference is going to be “Books, Bytes, and Beyond.” She gave the deadlines for conference planning. Everything must be completely planned before Annual Assembly. There is an online form. CULD will have to advocate for any program(s) at Annual Assembly. If CULD has multiple programs, put them in priority order. The Dallas Convention Center is fairly small. The Program Committee liaisons will be happy to help CULD to co-sponsor other programs. Steve Brown is the President-Elect. The incoming chair and chair-elect should attend the 1:50 – 2:40 meeting on the last day of the Conference. Cary noted that, for programs, we can bring in only laptops. Otherwise we must use their equipment (Dallas Conference Center). She also noted the smaller rooms.

   Eileen McElrath’s suggestions for a preconference:
   Architecture: Everyone needs more information about building facilities (Anders C. Dahlgren from Library Planning Associates to be featured speaker. She could cover public, school, and academic libraries. The program could cover makeover, renovation, and retrofitting; also dealing with administration. Eileen McElrath is looking into suggested panelists (UTSA, TWU, UT Pan American, UH, San Marcos). CULD is interested in this program idea. We want a breakout session for academic libraries.
   
   Future of digitization: Ask Samantha Hastings about speaking on this topic. CULD is interested in this program idea.
   
   Panel on: IT – What are the current issues? Have some IT people and some library people on a panel. Note the ACRL program on this topic (staying friends with IT people): “Librarians and IT – Can we talk?” This program is on coming to an understanding of each others’ concerns. Have real IT people, not just techie librarians.
   
   Other IT programs: going green, web 2.0, future trends, facilities, assessment, outcome measures, marketing, advocacy for (academic) libraries.

   The CULD Program Committee consists of Linda Bixler, Mark Dolive, and John Hepner.

4. Minutes – a motion carried to approve the minutes.
5. TLA Executive Board Liaison – Janet Key spoke about strategic planning. Everyone should subscribe to Texline. Request to be put on this newsletter mailing list at gloriam@txla.org The membership meeting on Saturday will focus on legislative issues. There will be an incoming officers meeting on Saturday. CULD needs to review the web pages and get up to date. May 15 is the deadline for the budget report, the Annual Assembly meeting request, and the unit directory update. Send the list of new officers. Double check email addresses in the members only section. To email members, use the Lyris@txla unit emailing list to correspond to al members. Visit the Housing Counter in the East Registration Center near the Internet Room. Spend time in the exhibit center and than exhibitors for being there. Try to get electronic balloting for next year. TLA is going to offer the units a blog. It is on our website now. We need to activate it. There is also a Conference blog. Everyone please contribute $5.00 for the disaster relief fund. There is a need for a cap on pre-conference enrollment. TLA is getting registrations right up to the day of the Conference.
6. Preconference report – Cary Sowell. The Preconference was successful and it looks like we’ll make a profit. As for the Conferenc programs, there was a lot of rearranging to keep several of the academic library programs from taking place at the same time; hence our program wound up on Saturday. Regarding our newsletter, we had to give a paper issue of the newsletter this time; hopefully next time it will go out electronically. Note that some members opt out of electronic copies.
7. Treasurer’s Report (Jeffrey Levy and Cary Sowell): Ending fund balance (from 7/1/2006 through 3/31/2007) is $14,818.21.
   1. Discussion about CULD: Cary pointed out that 23 have 5 academic librarians who were accepted to TALL Texans (last year there were 2) at $500 each. They have to be CULD members. Karen Hopkins pointed out that they are also members of other groups as well, including districts. We don’t know how many people until after we’ve made out our budget. Note that the money will be spent no matter how many apply. It goes to TALL Texans. Also, how do we know they are CULD members? Check what our web site says. Another question: are they going to renew their TLA membership? TLA should provide a membership list. We should ask for a list. Cary: we should leave it at $1,000. We should talk to TLA about what happens to our money. How much does the person get out of our allocation?
   2. Discussion about AV charges (Cary Sowell): There is a $400 AV projector charge of $400 per meeting even if the next meeting is taking place in the same room. If you have to use the AV projector, it’s the expensive one. Travel can easily be $1,000. Our current speaker is costing $800 to bring in. Program handout copies cost $400. Cary will talk with Catherine Lee.
   3. Standing Rules (Cary Sowell): rewordings and additions were approved regarding the following: Rule 2, A.6, A.11, A.7, B (add B.5 and B.6); E, Rule 3 B.3, Rule 4.B.6, Rule 2 Officers C.4, Rule 6.C. See the latest Standing Rules Draft.
   4. Scholarship Committee report (Cary Sowell): We are directing our Scholarship Committee to require an applicant to be an active student who has completed at least one course to meet the requirements for applying for the scholarship.

The meeting adjourned at 4:00 PM.

Minutes submitted by Jeffrey Levy, secretary/treasurer
July 3, 2007

These minutes were placed online on May 30, 2008 by Kim Wiley.
Copyright 2008, TLA College & University Libraries Division.