1. Are adopted by two-thirds vote of the Executive Committee.
2. May be amended or rescinded in the following ways:
1. By two-thirds vote of the Executive Committee without prior notice; or
2. By majority vote of the Executive Committee with 72 hours prior notice.

RULE 2. OFFICERS

1. The Chair shall:
1. Be the official representative of the Division;
2. Preside at the Division meeting at the Texas Library Association annual conference;
3. Appoint committees and designate committee chairs except for the nominating committee;
4. Coordinate the work of all committees;
5. Prepare the Division's annual budget for approval by the Division's Executive Board;
6. Serve as Program Chair for the annual meeting at which they are Division chair;
7. Support chapter participation in ACRL by representing the Texas ACRL Chapter to the ACRL Chapters Council, providing an annual report to this council regarding CULD's activities and ACRL recruitment efforts, and appointing an annual representative to ACRL's legislative network (usually the CULD Legislative Committee Chair);
8. Ensure CULD general membership participation in decision-making through communication;
9. Assess the effectiveness of CULD organization and activities;
10. Perform all duties prescribed for this office in the Bylaws and Standing Rules of the Texas Library Association;
11. Schedule an Executive Board meeting for Annual Assembly and Annual Conference; schedule a Membership meeting for Annual Conference, usually at the end of a CULD-sponsored program in the afternoon of the last full day of conference; schedule a meeting for each Discussion Group at Annual Assembly and Annual Conference in consultation with each Discussion Group Chair.
2. The Vice-Chair shall:
1. Preside at meetings in the absence of the Chair;
2. Assume the office of Chair if that office is vacated;
3. Lead the appointment of the nominating committee at annual assembly;
4. Represent the Texas ACRL Chapter to the ACRL Chapters Council as the delegate for the CULD Chair if requested to do so by the Chair;
5. Serve as Program Chair for the annual meeting at which they are Division Chair;
6. Perform such duties as assigned by the Chair.
3. The Secretary-Treasurer shall:
1. Record all minutes of the Division meetings at the Texas Library Association Annual Conference, Annual Assembly, or other scheduled meetings;
2. Submit draft minutes of the meeting to the Executive Board within two weeks of the meeting;
3. Provide minutes of the previous meeting at scheduled meetings of the Division;
4. Maintain financial reports of all income and expenditures of the Division;
5. Present the annual financial report, including a summary budget as approved by the Chair, at the Texas Library Association annual conference meeting of the Division;
6. Maintain the Standing Rules of the Division to reflect current practices and policies as determined by the Executive Board and membership;
7. Provide ACRL Member Services a summary of the annual CULD Division meeting(s) and a list of new officers' names, addresses, and telephone numbers;
8. Perform other duties as assigned by the Chair.
4. The Councilor shall:
1. Attend all meetings of the TLA Council;
2. Submit Division resolutions that require Council action;
3. Serve as liaison between the TLA Council and the Division;
4. Represent the Texas ACRL Chapter to the ACRL Chapters Council as the delegate for the CULD Chair or Vice-Chair, if requested to do so by the Chair.
The Councilor-Alternate shall assume the duties of the Councilor in the absence of the Councilor.
5. The immediate Past-Chair of the Division, although no longer an officer, shall:
1. Be a member of the Executive Board for one year after leaving office;
2. Serve in an advisory capacity;
3. Serve as coordinator for special projects as assigned by the Chair;
4. Serve as chair for special committees as appointed by the Chair.

RULE 3. NOMINATIONS AND ELECTIONS

The Nominating Committee shall:

1. Nominate two candidates for each office provided for in Article IV of the Bylaws of this Division;
2. Select nominees representative of membership diversity, considering sex, ethnic origin, geographic region, and type and size of library;
3. Ascertain that the nominees meet the qualifications as provided for in Article IV, Section 2 of the Bylaws;
4. Secure the consent of the nominees in advance;
5. Submit the names of the candidates in a report to the Chair of the Division no later than December 1;
6. Make available to the Division membership through the Division newsletter or by electronic means a list of all candidates and their qualifications;
7. Tabulate and verify the results of the elections if the election is paper-based;
8. Assume any other responsibilities necessary for the conduct of election not otherwise specified in these Bylaws.

RULE 4. EXECUTIVE BOARD

1. Meetings.
The Executive Board shall meet at the Annual Assembly and the Annual Conference of the Texas Library Association. When the Division is not in session, CULD affairs may be administered by the Executive Board via meetings, telephone, or electronic means.

2. Duties.
The Executive Board shall:
1. Approve the goals, objectives, and priorities of the Division;
2. Approve the Division's annual budget;
3. Approve scholarship awards as appropriate and in accordance with guidelines and available funding;
4. Approve requests for funding from other TLA units or committees as appropriate and within the limits of available funding;
5. Act on other items of business which may be brought from other TLA units or committees;
6. Approve final minutes from previous meeting within four weeks, and forward approved minutes to the CULD Webmaster for posting.

RULE 5. DISCUSSION GROUPS

1. Meetings
Meetings shall be held at Annual Assembly and Annual Conference.
2. Duties
The Chair shall preside at all meetings of the Discussion Group and its elected officers; coordinate Annual Assembly and Conference meetings of the Discussion Group with its members and with the Division Chair; and set the direction of the group by creating agendas for discussion/action. The Chair shall serve on or designate a representative to serve on the Division Program Committee.
The Vice-Chair shall preside at all meetings in the absence of the Chair and perform such duties as assigned by the Chair.
The Secretary shall maintain a list of group members, record all minutes of Group and officer meetings; submit minutes of the meetings to the CULD Executive Board and at scheduled meetings of the Group; and perform other duties as assigned by the Chair.
3. Current Discussion Groups
The only discussion group currently formed is the Community and Junior College Discussion Group, which was formed in 1987 and will be subject to reestablishment in 2011.

RULE 6. STANDING AND SPECIAL COMMITTEES

1. Committee Chairmen Responsibilites
1. Schedule, prepare agenda, conduct and maintain records of all meetings. Meetings should be scheduled during Annual Conference, Annual Assembly, and at other times as deemed necessary by the Chairman. Instant minutes (Form No. 5) of each meeting must be sent to the Division Chair within twenty-four hours, followed by comprehensive minutes within two weeks of the meeting;
2. Prepare and submit a budget (Form No. 6) to the CULD Executive Board through the Immediate Past Chair by May 1. Obtain prior authorization from the Executive Board for projected expenses not budgeted. All expenditures must be documented and invoices submitted (Form No. 1) through the CULD Chair to the TLA Executive Director for reimbursement by June 1, of the year following the close of term of office; Study Committee goals and any special instructions from the Executive Board, determine and execute a plan of action;
3. Attend CULD Executive Board meetings at Annual Conference and Annual Assembly and be prepared to report on Committee activities. If unable to attend, appoint a representative. Obtain from the representative all materials and information distributed at the meeting;
4. Report to the CULD Chair and webmaster all resignations and/or changes of address;
5. Prepare progress reports, one to be submitted by December 1, and one to be submitted at least four weeks prior to Annual Conference. Copies shall be sent to the CULD Chair;
6. Adhere to the TLA archives policies and procedures;
7. Transfer all files to the incoming standing committee chairman at the end of Annual Conference.
2. The Information and Membership Committee shall:
1. Promote the Division's information dissemination goal;
2. Publicize information about the Division, members' professional activities, and information about Texas academic libraries and their programs through TLA publications, C&RL News, and other means;
3. Develop, implement, and coordinate programs to promote membership in the Division;
4. Promote divisional meetings at each TLA district meeting to further communication among academic librarians;
5. Continue publication of the CULD Newsletter;
6. Maintain the Division's web page;
7. Perform such duties as may be assigned by the Executive Board.
3. The Legislative Committee shall:
1. Encourage and support TLA legislative efforts to further the development of college and university libraries and library service;
2. Identify areas where TLA legislative efforts can further interests of Texas academic librarians and libraries;
3. Provide a liaison with organizations such as the Texas Association of College Teachers, AAUP State Assembly officers, and the Texas Junior College Teachers Association to keep informed on actions in higher education that may affect libraries and librarians;
4. Attend all meeting of the TLA Legislative Committee;
5. Perform such duties as may be assigned by the Executive Board.
4. The Scholarship Committee shall:
1. Promote the Division's goals to recruit members to the academic library profession;
2. Advertise division scholarships no later than November 15;
3. Review scholarship applications and recommend awards to the Executive Board for approval prior to January 15;
4. Provide information to the Division's members on the scholarships funded by the Division;
5. Review guidelines for scholarships and recommend necessary revisions for approval by CULD Executive Board;
6. Perform such duties as may be assigned by the Executive Board.
5. The Program Committee shall:
1. Select programs and Conference speakers with the approval of the Chair and in consultation with the TLA Program Committee;
2. Contact (or invite) speakers;
3. Write letters of confirmation and contracts with speakers;
4. Obtain biographical information on speakers;
5. Select hosts/hostesses for speakers;
6. Submit through the CULD chair all event planning forms required by the TLA Program Committee. These forms may be found in the TLA Members/Officers only section on the TLA website;
7. Investigate and make recommendations to the executive board for future CULD programming;
8. Perform such duties as may be assigned by the Executive Board.

Please send comments about the bylaws to Janice Lange, CULD Chair.
This document was posted to the TLA/CULD web site in September 2007.