STANDING RULES

Texas Library Association
Digital Libraries Round Table
Standing Rules

RULE 1: Standing Rules

1. Are adopted by majority vote of the DLRT general membership.
2. May be amended or rescinded by majority vote of the general DLRT membership with 30 days notice.

RULE 2: Officers

1. The Chair shall:
   1. Preside at the DLRT meeting at the Annual Conference, Annual Assembly, and other meetings of the Executive Committee;
   2. Prepare the DLRT's annual budget;
   3. Coordinate the work of all committees;
   4. Be the official representative of DLRT at all levels except Council;
   5. Serve as the program planner;
   6. Assume office of Immediate Past-Chair after serving a term of one year as Chair.
2. The Chair-Elect shall:
   1. Attend the DLRT meeting at the Annual Conference, Annual Assembly, and other meetings of the Executive Committee;
   2. Preside at meetings in the absence of the Chair;
   3. Chair the Nominating Committee;
   4. Assist the Chair in program planning and plan programs for the following year;
   5. Assume office of Chair after serving a term of one year as Chair-Elect;
   6. Assume the office of Chair if that office is vacated;
   7. Perform other duties as assigned by the Chair.
3. The Secretary/Treasurer shall:
   1. Record all minutes of the DLRT meetings at the Annual Conference, Annual Assembly, and other meetings of the Executive Committee;
   2. Submit minutes of the previous meeting at the next scheduled meeting of DLRT;
   3. Maintain financial records of all income and expenditures of the DLRT;
   4. Make a financial report of the DLRT at the Annual Conference and Annual Assembly;
   5. Assist the Chair-Elect in appointing a Nominating Committee;
   6. Perform other duties as assigned by the Chair.
4. The Councilor shall:
   1. Attend the DLRT meeting at the Annual Conference, Annual Assembly, and other meetings of the Executive Committee;
   2. Attend all meetings of the TLA Council;
   3. Represent the DLRT on the TLA Council;
   4. Submit all DLRT motions and resolutions to Council that require Council action;
   5. Assist the Chair-Elect in appointing a Nominating Committee;
   6. Prepare progress reports for the TLA Council.
5. The Alternate Councilor shall assume the duties of the Councilor in the absence of the Councilor.
6. The Immediate Past-Chair shall:
   1. Assist the Chair in program planning;
   2. Serve on the Executive Committee as a voting member for one year after leaving the office of Chair;
   3. Perform such duties as assigned by the Chair.
7. The Webmaster shall:
   1. Keep the DLRT website up to date, including, but not limited to:
      1. Officer information;
      2. Bylaws;
      3. Programming;
      4. DLRT history;
   2. Be appointed by the Chair for a three-year term;
   3. Serve as an ex-officio member of the Executive Committee.

RULE 3: Nominating Committee

The Nominating Committee shall:

1. Nominate two candidates for each office;
2. Ascertain that the nominees meet the qualifications as provided for in Article IV, Section 2 of the DLRT Bylaws;
3. Secure the consent of the nominees in advance;
4. Submit the names and biographies of the candidates to the TLA Office by the deadline for electronic voting;
5. Administer the DLRT election if the deadline for TLA's electronic voting cannot be met;
6. Assume any other responsibilities necessary for the conduct of election not otherwise specified in these Bylaws.

History/Background of these Standing Rules:

• These standing rules were drafted during the spring of 2006.
• The standing rules were approved, as amended, by the TLA Bylaws and Resolutions Committee on August 30, 2006.
• The standing rules were adopted by the DLIG membership at the DLIG business meeting on April 13, 2007 at the TLA Annual Conference.