TLA GODORT Bylaws

Bylaws

Article I. Name

The name of the organization shall be the Government Documents Round Table of the Texas Library Association, hereinafter known as TLA GODORT.

Article II. Objective

The objective of the organization shall be to promote interest in government documents and to improve bibliographic control and reference service of documents collections.

Article III. Membership

Any member of TLA who is interested in work with government publications may become a member of TLA GODORT.

Article IV. Officers

Section 1. Definitions

(a) The elected officers of TLA GODORT shall be a Chairman, a Vice-Chairman/Chairman-Elect, a Secretary-Treasurer, a Councilor, and a Councilor Alternate.

(b) These officers shall perform their duties as set forth in the TLA GODORT Standing Rules.

Section 2. Qualifications

Each officer must be a member in good standing of TLA GODORT and a resident of Texas.

Section 3. Terms of Office

(a) The Chairman, Vice-Chairman/Chairman-Elect, and Secretary-Treasurer shall serve for a term of one year, or until their successors are elected.

(b) The Councilor and Councilor Alternate shall serve for three years, or until their successors are elected.

(d) No member shall hold more than one office at a time, and no member shall serve more than two consecutive terms in the same office.

Section 4. Vacancies

(a) If a vacancy occurs in the office of Chairman, the Vice-Chairman/Chairman-Elect shall become Chairman for the unexpired term and for the succeeding one-year term to which this officer has been elected.

(b) If a vacancy occurs in the office of Vice-Chairman/Chairman-Elect or in the office of Secretary-Treasurer, the Chairman shall fill the vacancy through appointment until the next election of new officers, including a Chairman.

(c) A vacancy in the office of Councilor shall be filled by the Councilor Alternate. In the event neither officer can serve, the Chairman, in consultation with the Executive Committee, shall appoint an Interim Councilor to serve until the next regularly scheduled election.

Article V. Nominations and Elections

Section 1. Nominations

(a) During TLA Annual Assembly, the Executive Committee shall elect three members to serve as a Nominating Committee. No member of the Executive Committee may serve on the Committee.

(b) The Nominating Committee shall nominate two candidates each for the offices of Vice-Chairman/Chairman-Elect and Secretary-Treasurer. In the event that a candidate must withdraw prior to the voting, a replacement shall be named by the Committee.

(d) Nominations may also be made from the floor.

Section 2. Elections

(a) Elections shall be held at TLA Annual Conference through ballot by the membership for a Vice-Chairman/Chairman-Elect and a Secretary-Treasurer. The majority of votes cast, elects. In case of a tie, the successful candidate shall be determined by lot.

(b) A Councilor and a Councilor Alternate shall be elected every third year. In accordance with TLA Bylaws the candidate with the highest number of votes shall be elected Councilor, and the candidate with the next highest vote shall be elected Alternate to serve in the absence of the Councilor.

Article VI. Executive Committee

Section 1. Membership

(a) Members of the Executive Committee of TLA GODORT shall consist of the Chairman, Vice-Chairman/Chairman-Elect, Immediate Past Chairman, Secretary-Treasurer, Councilor, and Councilor Alternate.

(b) The Immediate Past Chairman shall continue to serve for one year on the Executive Committee following the term of office as Chairman.

Section 2. Meetings

(a) The Executive Committee shall hold at least two meetings each year — one at the TLA Annual Assembly and a second at the Annual Conference.

(b) Called meetings shall be held at the discretion of the Chairman.

(c) All Executive Committee meetings of TLA GODORT shall be open to all members of TLA. Only members of the Executive Committee may make motions and vote. Non-members may speak with the consent of the Executive Committee.

Section 3. Reports

The Councilor or Councilor Alternate shall report Executive Committee activities to TLA Council.

Section 4. Duties

The Executive Committee shall:

(a) Serve as the management unit for TLA GODORT.

(b) Make recommendations to TLA GODORT on matters of policy and operations.

(d) Perform such other duties as are specified in these bylaws.

Article VII. Meeting

TLA GODORT shall meet annually during the TLA Annual conference. A quorum shall consist of those members who attend the meeting, and the meeting shall be open to all members of TLA.

Article VIII. Parliamentary Authority

In accordance with TLA Bylaws, the parliamentary authority governing TLA GODORT shall be Robert's Rules of Order, Newly Revised, current edition.

Article IX. Amendments to the Bylaws

All proposed amendments to these bylaws may be adopted by a two-thirds vote of the members present at the annual meeting of TLA GODORT, provided such changes are consistent with TLA Bylaws and Standing Rules.