LIRT 2011 Annual Assembly Minutes
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Library Instruction Round Table Meeting
TLA Annual Assembly
Austin, TX
July 26, 2011
Members Present: Donell Calender (TTU), Theresa Hefner-Babb (Lamar University), Renee Wood (Northside ISD), Ashleynn Wicke (VH-Clear Lake), Steven Wise (Our Lady of the Lake), Kristen Davis (TAMU-CC), Carol Scamman (SFASU), April Kessler (UT-A).
The meeting was called to order at 10:04 a.m.
I. Welcome and Introductions:
April Kessler – Executive Board - Representative at large
Ashlynn Wicke – Executive Board Program Liaison
II. 2011 Conference Minutes Approval
Carol Scamman moved to accept the minutes from the 2011 TLA Conference; Kristin Davis seconded.
III. Fall Summit Update by Theresa Heffner-Bab
Summit is scheduled on September 30, Lamar Campus, in the library building, 8th floor. Large program in morning; lunch at no charge. Use of classrooms also – 4 break-out sessions in the afternoon. Starting at 10:00 a.m. Meet and greet w/breakfast snacks. Speaker lined up for opening session – Dr. Tom Matthews, Director of Assessment at Lamar, will address basics of assessment, setting up learning outcomes, methods for assessing the outcomes, etc. Will discuss the process used at Lamar – WEAVE program.
Lunch on the 8th floor; box lunches. Approx. $15.00 per person. Lunch till 1 p.m. or so followed by poster sessions for ½ hour, then breakout sessions.
Four proposals for breakout; a couple for poster sessions.
TLA will put up form to submit registration electronically; registration paid onsite. Cash or check.
Non-members will pay same fee as TLA members.
Renee will make sure the announcement is made on TASL website.
Ted will develop CPEs for the Summit.
IV. 2012 Conference Update by Donell Calender
a. Bites –Online form is completed for BITES for LIRT. Attendees will meet at registration area. Need someone from Houston to find location that will do separate checks. Kristen Davis suggested getting an umbrella or sign so people can find BITES for LIRT meeting area.
b. Programming – Theme: Embedded Librarianship, Here, There Everywhere.
Ashlyn Wicke reported back on comments from Board. Title is good. Need to identify who is going to be on panel; suggested for K-12 (David Schumacher?) does a lot with Technology and Embedding. Kimberly Gay on program committee is providing similar program but focus will on academic libraries. Donell confirmed LIRT focus would be on all libraries: special, academic, public, K-12. The program will be a facilitated conversation about embedded librarianship. Ashlyn suggested a focus on school, academic, special libraries; that embedding is not as pertinent to public libraries.
Ashlynn Wicke asked that the scope notes need to define embedded librarianship to clarify for those who may not be familiar with the term. Special libraries (ex: law library) want to define knowledge management and work teams.
Donell Calender will revise scope notes for presentation to program committee.
Ashlyn Wicke requested that Speaker Requirements be completed. Donell said all speakers will be TLA (“homegrown”) members.
Encouraging handouts to be posted before conference.
Question about deadline for speaker names.
C. Costs
Will need a table w/ 4 seats; a podium and 2 microphones, one for panel and one for audience; a projector.
Numbers of attendees will come from survey as part of registration
Conference is planning a session on information visualization and keyword searching. LIRT can donate some money to the session and be a co-sponsor.
V. Budget
Donell Callender made a motion to donate $100 to the TLA program on keyword searching ; Carol Scamman approved the motion . Need to add a line item to the budget.
Budget adjustments to increase Zimmerman Scholarship to $400; Awards to $200. Remove amounts for speaker travel and honorarium.
VI. Nominating Committee
Elections for Secretary/Treasurer and Chair-elect, at least 2 counselors,
Michael Saar, Lamar University, volunteered for the nominating committee.
Steven Wise, volunteered to be on the committee.
Theresa Hefner-Babb will chair the committee.
VII. By-Laws review, discussion, changes
Donell Calender suggested that discussion be conducted via email. Members should read the by-laws, decide if any changes need to be made, and have a draft ready by Conference. Present draft at annual conference; have it voted on electronically and have ready to turn in at Annual Assembly in 2011.
Template on TLA for converting By-Laws to Policies and Procedures manual.
Theresa Heffner-Babb volunteered to be the Chair of the committee to convert By-Laws to Policies and Procedures. She said that 3 or 4 people would be needed.
Donell Calender requested that Renee Wood post message on My TLA and Listserv encouraging all LIRT members to get their MY TLA account set up properly. The LISTSERV will be going away and MyTLA will be the method for all communication.
VIII. Brainstorming for 2013 Conference
Ideas for pre-conference (Ft. Worth)
Donell suggested “mobile learner instruction” with iPads, Smartphones, etc. How to use these devices effectively, efficiently. Trends in “shallow” thinking vs. critical (deeper) thinking. Brain research.
Renee Wood mentioned the title The Shallows by Nicolas Carr, 2011 Pulitzer Prize winner. Focus of the book is on this topic.
IX. Representative at Large – April Kessler
Purpose of the Representative at Large is to provide information from Executive Board and to take issues and ideas from LIRT back to the Executive. Board. Talking about 2012 Conference theme - R4L Theme. Should work this into the LIRT program.
Suggested attendance at the Strategic Planning Committee – TX Ballroom 1 – Stategic Planning 5:30.
At 7:30 there will be a discussion about four tag lines under consideration for adoption by TLA. The four examples are available for viewing and voting at the registration desk.
Encouraged use of My TLA for internal documents. Webmaster updates LIRT website. Put resources in My TLA for access by all members.
Legislative Reserve Fund – TLA would like donations. They use money to pay lobbyists for representation with the Legislature.
Leadership Development Fund – for TALL Texans. LIRT has $100 budgeted for this.
Donell Calender asked if the lobbyist could come speak at TLA so we could understand what they do and how the process works. “Lunch with your Lobbyist”.
Encouraging use of electronic voting system. Electronic vote is only available by end of December. In order to use this for By-Laws update, we would need to have the review for vote ready by then.
Candidates for office must submit biographical information by December 15. LIRT must agree to not put out biographical information or vote any other way than electronically.
Donell Calender/Theresa Heffner-Babb suggested TLA needs to email new officers earlier so they are aware of their duties/responsibilities ahead of time. Push reminders before things are due. This will help officers avoid missing deadlines. Suggested an online calendar with due dates, etc.
Carol Scamman asked what issues Council would be addressing. They will be discussing whether there would be a vote on taglines or use meeting as informational session
Meeting adjourned at 11:54 a.m.
Respectfully submitted
Renee Wood
Secretary/Treasurer
2011-2012
Library Instruction Round Table Meeting
TLA Annual Assembly
Austin, Texas
July 27, 2010
Members present: Kelli Wilder (St. Philips), Donnell Callender (TTU), Steven Wise (Our Lady of the Lake), Victoria Packard (TAMU-Kingsville), Theresa Hefner-Babb (Lamar University), Alice Specht, Denise Hyde (TAMU-CC), Carol Scamman (SFASU), Dede Rios (Baptist Health System)
The meeting was called to order at 1:33pm.
I. Introductions
Alice Specht – Executive Board liaison
Victoria Packard new member from Texas A & M
Steven Wise Alternate Councilor
II. Alice Specht provided the RT information from the Executive Board
Advocate setting up My TLA and including a photo. There are people at assembly who can help with setup if we need assistance. MyTLA includes a shared resources section for posting minutes.
Unit self assessments are due in November. Executive Board meets in December.
TLA Legislative Day will be February 16, 2011. They will hold a rally at the capitol. Funds come from the Legislative reserve fund. Donations are requested.
TALL Texans Leadership Program funds also are asking for donations.
Tuesday she will meet with the Program Committee.
We need to notify the TLA office if we will be using electronic balloting this year.
Also stressed the need to recruit new members to TLA as we have had flat growth the past few years.
Any questions? (none).
III. Conference
Pre-conference will be all day on the Tuesday of annual (April 12, 2011). The cost will be $75
Distance learning librarianship is the topic. Our presenters will be Jeff Clark (James Madison University) who will talk about copyright, Brad Markham (Eastern Kentucky University) who will talk about best practices, and Selina Dourman (San Antonio) who will address assessment, and Cindy ___________ at UNT who will talk about collaborating with faculty.
Brad Markham requires an honorarium of $500 which will be covered by the Programming Committee.
The seminar will be interactive so participants are encouraged to bring their laptops. There will be free convention center wi-fi.
The conference will have two breaks with snacks. The program liaison proposed that we advertise the program to high schools and the Special Libraries Association.
Plagiarism Prevention Program will be presented by UT Austin librarians Cindi Fisher and 2 other s. The current time and day for the program is Thursday April 14 from 10:00am – 11:50. The name of their program is “In our own words: plagiarism prevention”
Also we will announce the award winners during this program.
Bites withLIRT will be held immediately after.
LIRT Business meeting will be held on Tuesday the 12th from 4:00-4:50pm immediately after the preconference.
Bites with LIRT – need someone to arrange location in Austin. Kelli will ask our UT speakers and AJ to see if they can help.
Kelli Wilder – left to meet with Programming Committee. Suspend the meeting agenda to discuss programming ideas for 2012.
Donnell Callender– Oversee discussion of Ideas for the 2012 conference:
Immersion - ACRL – what it is and presented by people who have attended.
Writing surveys – Midwestern State University. Clara Latham
Weebly open source – create web pages, using it to create subject specific courses at TAMU –Corpus Christi.
Embedded Librarians – getting the process started – Lamar University
Smart Classroom including in Blackboard – Steven Wise, Our Lady of the Lake
Software tutorial development for distance education. Maybe for technology showcase or hands on lab or open house. Zotero, Google Docs, DimDim, Delicious.
Basic course for instruction design. 7 steps, best practices, Steven Wise is willing to do the program. “Perfecting the One Shot thru Instructional Design”
Publishing Workshop
Bridging the GAP – K -16 movement and what librarians can do.
Kelli has returned and the program looks okay.
Co-sponsors of the pre-conference are CULD $500, Distance Education $50. We are co sponsoring the Distance Ed program with a contribution of $50.
IV. LIRT Summit will be on Sept. 17, 2010 from 10-4pm at TAMU – Corpus Christi
Panel will include Julie Nichols and Kristen ____________
Blackboard modules to incorporate into English classes. Followed by lunch and poster sessions.
Panel – Carrie ___________
Movies and learning – film into curriculum and instruction. Free web apps to create animation
LIRT Summit has a $15 fee and online registration will be available on TLA website.
LOEX will be in Fort Worth in 2011
Need a site for the LIRT Summit for next year.
V. Minutes were reviewed for corrections. No corrections needed. Donnell made motion to approve the minutes. Motion seconded by Carol Scamman. All in favor. Yes unanimous vote.
VI. Budget report Theresa Hefner-Babb: Balance $8,748.67
VII. Councilor’s report
Carol Scamman is the councilor. Council has not met yet.
Report from Steven re council:
Self assessments are due.
TLA districts realignment. Shift focus of the district from continuing education to information.
Motions and some cosmetic changes to bylaws.
Dues will increase.
Article II bylaws in units will changes to operation procedures thus no need to go through council votes for approval.
E-learning interest group is now a round table.
VIII. Newsletter / Webmaster report – Mary Jo Leons
$100 to Tall Texans
$100 to Legislative Day
Awards committee $200 for Zimmerman Scholarship. Deadline for application is in December.
Awards Committee appointed. Get names from Kelli Wilder.
Instruction Project of the Year and Instruction Librarian of the Year.
Officer election 2011-2012 will need to fill Chair-elect and Secretary-Treasurer positions.
Nominating committee – chair Donnell Callender
IX. Discussion Topics:
Carol Scamman suggested the combination of the award committees. Kelli said she would contact Carmen Doering regarding this suggestion.
Move made to adjourn the meeting at 2:45pm by Donnell Callender. Seconded by Denise Hyde.
Respectfully submitted
Theresa S. Hefner-Babb
Secretary/Treasurer