NMRT Rules & Procedures

1. MEMBERSHIP

Members shall receive all general New Members Round Table mailings.

2. OFFICERS

1. Chair
   The Chair shall:
   1. Preside at all meetings of the Round Table and its Executive Committee;
   2. Establish, subject to the approval of the Executive Committee, any standing committees, special committees, or liaison positions;
   3. Make appointments as needed, with the approval of the Executive Committee;
   4. Serve as an ex-officio member of each committee;
   5. Involve the Vice-Chair/Chair-Elect in the operation of the Round Table;
   6. Assume the office of Immediate Past Chair after serving as Chair.

2. Vice-Chair/Chair-Elect
   The Vice-Chair/Chair-Elect Shall:
   1. Preside at meetings in the absence of the Chair;
   2. Assume the office of Chair if that office should be vacated;
   3. Serve as Chair of Nominating Committee;
   4. Make arrangements for the Fall Executive Committee Meeting, if held;
   5. Assume the office of Chair after serving as Vice-Chair/Chair-Elect.

3. Immediate Past Chair
   The Immediate Past Chair shall:
   1. Coordinate the mentor program;
   2. Shall perform other duties as assigned by the Chair and the Executive Committee.

4. Secretary/Treasurer
   The Secretary/Treasurer shall:
   1. Keep minutes of all business meetings of the Round Table and its Executive Committee;
   2. Maintain financial records of the Round Table;
   3. Handle routine correspondence.

5. Newsletter Editor
   The Newsletter Editor shall:
   1. Act as editor of the newsletter;
   2. Liaison with the officers and standing committees chairs of the Round Table.

6. Webmaster
   The Webmaster shall:
   1. Design the TLA NMRT website;
   2. Maintain the TLA NMRT web pages;
   3. Liaison between TLA NMRT and the TLA Webmaster;
   4. Liaison with the officers and standing committee chairs of the Round Table.

7. Councilor
   The Councilor shall:
   1. Attend all meetings of the TLA Council;
   2. Submit all resolutions from the Round Table that require Council action;
   3. Communicate Council proceedings to the Executive Committee at Committee meetings and to the membership at regular business meetings;
   4. Prepare and submit to TLA the TLA Annual Assembly Progress Report and the TLA Annual Conference End of Year Progress Report for the Round Table in consultation with the Chair.

8. Councilor-Alternate
   The Counilor-Alternate shall:
   1. Perform the duties of the Councilor if said officer is unable to do so.

1. The Round Table's business may be conducted by e-mail between meetings.
2. An Executive Committee member who wishes to bring an issue to an e-vote may submit it to the Chair who sends it to the Committee for a vote.
3. A majority of the Executive Committee responding to an e-vote within the time specified by the Chair determines the outcome.

1. A Fall Executive Committee meeting shall be held between Annual Assembly and Annual Conference. This may be an e-meeting with the approval of the Executive Board.
2. If an Executive Committee member is unable to attend an Executive Committee meeting or a regular business meeting, a written progress report will be submitted to the Chair prior to the meeting.

A standing committee may be declared inactive for a specified period with the approval of a majority of the Executive Committee.

6. AMERICAN LIBRARY ASSOCIATION AFFILIATION

1. This organization will maintain a relationship with the American Library Association's New Members Round Table.
2. The NMRT Chair, with the approval of the Executive Committee, may appoint a TLA NMRT ALA Affiliate Council Representative, who serves as an officer and member of the Executive Committee of NMRT.
3. The TLA NMRT ALA Affiliate Council Representative shall:

   a) Attend American Library Association New Member Round Table meetings at the ALA Midwinter and ALA Annual Conferences as the representative of TLA NMRT;

   b) Liaison between TLA NMRT and ALA NMRT

1. Shall be adopted by majority vote of the Executive Committee.
2. May be amended or rescinded by majority vote of the Executive Committee

Approved by TLA Bylaws Committee March 29, 2001.
Adopted by mail vote by NMRT membership September 17, 2001.
Ann P. Daily, Chair, Bylaws Revision Committee