DEADLINES FOR 2009
CONFERENCE PLANNING

July 8-10

  • TLA unit planners meet with Program Committee to propose meetings and programs.

  • TLA unit planners meet with TLA Staff Kathy P. & Elise Wright to discuss meeting room setups, AV, meals, publicity options, etc.

  • Program Committee members meet with units and establish liaison relationships.  

August 1

By this date TLA Office will send preliminary conference schedule to all unit planners.  

August 15

Deadline for comments or questions from unit planners regarding conference schedule.  

September 15

Deadline for Preconference Budget Form including Registration Rates.

Deadline for final list of speakers.  

October 1

Deadline for Return of Speaker Contracts.

November 3

Deadline for approval of menus and ticket prices for ticketed meal functions to Kathy P. at the TLA Office.  

November

Conference Program proofing session is held.  

After Proofing Session, TLA Staff posts revised text of Conference Program to unit planners for review.  

November 17 ABSOLUTE FINAL DEADLINE for any changes to the Conference Program.  

 December 2

Deadline for A/V equipment, Catering, and Speaker Hospitality arrangements by updating the online Conference Event Form.  

 2 0 0 9

  
March Event Arrangements Summary Reports mailed to Program Planners for review.
March 11

Deadline for any changes to Event Arrangements Summary information.

Additional Equipment Deadline (Equipment is included on the Conference Event Form).

  • AV Equipment ordered by March 11 will have a 40% discount applied. 40% discount does not apply to telecommunications equipment.
March 31 – April 3  Annual Conference, Houston, Texas  

    

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Last Modified: 28 Aug 2008
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