Reference Round Table - Minutes

REFERENCE ROUND TABLE

TEXAS LIBRARY ASSOCIATION

MINUTES


The annual meeting of the Reference Round Table of the Texas Library Association 
was held in Ballroom 3 of the Holiday Inn, El Paso, Texas on Friday, April 15, 
1977.

Chairman Charles Gilreath called the meeting to order at 2:00 p.m. Gilreath 
announced that he was serving as chairman of RRT upon his appointment by Dr. Paul 
Parham after the resignations of both Kenneth Parker and Kay McMurrey who had 
been elected chairman and vice-chairman respectively at the 1976 annual meeting.

The minutes of the previous meeting were read.  Membership and treasurer's reports 
were given.

Sarabeth Sullivan, member of the Nominating Committee, presented the following 
nominees for officers, 1977/78:

	Chairman--Charles Gilreath, Texas A & M University
	Vice-Chairman and Chairman Elect--Sharlee Jeser, Richland College 
	Secretary/Treasurer--James Leonard, University of Texas at Austin

There were no nominees from the floor.  It was moved and seconded to accept 
these nominees by acclamation, and the motion carried.

The Planning Committee report was presented by Mary Asbell.  The projects sug-
gested for consideration by RRT were:

Inventory of projects already in progress
Identification of greatest reference needs
Establishment of hot line for latest Texas and local statistics
Compilation of unique reference capacities of Texas libraries
Texas archival union list
Standardization of reference statistics
Texas union list of organization standards and specifications 
Addition of library holdings to Texas Reference Sources 
Study of accessibility of informal student publications in Texas academic 
	institutions
Continuation of Texas 70

Lois Bebout, chairman of the Publications Committee, reported that a Texas 
Reference Sources update article covering 1975-76 appeared in the November issue 
of the Texas Library Journal and that proceedings of the user education seminar 
were prepared and submitted to ERIC.  She moved, and Sarabeth Sullivan seconded, 
that TRS be updated in 1977 by another article in TLJ, looking toward a revised 
edition in 1978.  The motion passed.

Following discussion, Charles Baker moved that the membership of RRT be polled 
on (1) whether location information and/or price and availability data should 
be included in the next edition of TRS, and (2) interests of RRT members in the 
projects suggested by the Planning Committee.  This motion was seconded by Lois 
Bebout and passed.

Lois Bebout reported that TRS was still being prepared on demand and asked if 
this should be continued or allowed to go out-of-print.  The feeling of the 
group was that it should continue to be made available.

The Periodicals Indexing Committee report was presented by Ann Graves.  This 
committee has polled librarians and selected the titles to be indexed.  Indexers 
will be volunteers from RRT membership.  The 1975-76 Reader's Guide will be the 
thesaurus used.  Present plans are for indexing to cover 1975 to date, with 
October 1, 1977 being the due date for 1975-76 material.

Charles Gilreath reported that the Bibliographic Needs Assessment Committee 
saw its role as identifying on-going projects and reporting on their status as 
well as identifying gaps or needs.

Linda Sellers, member of the By-laws Committee, presented the proposed by-laws 
revision and moved that the membership present accept this revised version for 
submission by mail to the full RRT membership for approval.

Marit Dubois, seconded by Annabel Donaldson, moved that Article IV, Section 5, 
be amended as follows: The last sentence of paragraph two should read, "A 
vacancy in the office of vice-chairman shall not be filled until the next 
regular election" and that sentence be moved to the end of the paragraph one.  
That motion to amend passed.

John Rason, seconded by Pat Donovan, moved that the last sentence of Article V, 
Section 2, be struck.  The motion passed.

After an editorial change to insert "Library" between "Texas Association" in 
the last sentence of Article VII, the original motion passed.

Linda Sellers asked about the status of the Bibliographic Instruction in Academic 
Libraries Committee.  Lois Bebout explained that this committee was taken into 
RRT until it could apply for status as an interest group.  No one was aware of 
any activity by this group.  Julie Duggan, chairman, will be contacted.

Will Howard asked that the chairman of the Bibliographic Needs Assessment Com-
mittee or of the Planning Committee serve as liason person to the Texas Biblio-
graphic Society.

Annabel Donaldson, member of the TLA Membership Committee, asked RRT members to 
encourage their fellow librarians to join TLA.

The chairman said that he would prepare the questionnaire proposed earlier in 
the meeting and mail it and the revised by-laws to the members.

The meeting was adjourned at 3:45 p.m.


George Anne Monger
Secretary/Treasurer
Copyright Š2007, Reference Round Table, TLA
