Reference Round Table Executive Board Meeting

Date and Time: July 30, 1995, 4-6 p.m., Hyatt Regency Hotel, Austin, TX

Present:  Marilynn Green, Claudette Hagle, John T. Becker, Richard Dickey, Marian 
Jackson, Cherry Luedtke, Ron P. Glass, Joyce A. Hopkins, Susan Beck, Jeanne
Pyle, Lynne Hambric, Noe Guerra, Will Stuivenga, Denise Landry-Hyde, Bob Kelley, 
Charles Gillis, Dolores Owens, Susan Norrisey, Fran Ebbers, Julie Todaro,
Patricia Switzer.

1.	The meeting was called to order at 4:00 p.m., Cherry Luedtke presiding.

2.	The minutes of the April 5, 1995 meeting were amended to include Joyce 
Hopkins in attendance.

3.	Change in agenda: Douglas Manning, representative from the Texas
Professional Association of Library Sales solicited participation in a 
Florida Scramble golf tournament to be held Tuesday, April 23, 1996, in Houston, 
Texas, sponsored by TPALS.  Each roundtable is encouraged to submit three 
members to participate in the golf tournament.  Bob Kelley expressed interest
in the tournament.

4.	TLA Councilor's report was given by Patricia Switzer.  
A summary of TLA Council actions was included in the June 1995 TLACast. 
Three items are of particular interest: 1) Reforma and the Library Interest 
Groups were given Round Table status; 2) there is a name change for the TLA History and Archives group round table; 3) the minimum salary level for 
library graduates of ALA accredited institutions was raised to $26,000.

5.	Nominating committee report given by Marilynn Green.  There is no slate yet, 
but once a slate is completed, it will be send to Executive Board members.

6a. 	Report from the Ad Hoc Committee for the Texas Reference Source award given 
by Joyce Hopkins, chair.  An award has been established for an outstanding 
reference source with the first award projected for April 1997.  The 
procedure for the award and the proposal will be submitted to TLA Executive Board for 
approval. If approved by the board, the award in the form of a plaque will be
presented at the annual conference with the announcement of the award 
appearing in the fall newsletter.  Ron Glass recommended 
that there be an insert about the award in TLACast.  Pat Switzer suggested that 
there be an announcement in the exhibitors' newsletter.  It was moved and 
seconded that the wording of the award announcement be approved.  There was a
unananimous vote to accept the wording of the announcement.

Ron Glass reported that the chair of TLA Bylaws Committee indicated that the 
bylaws of RRT must be changed to show that the Texas Reference Source committee 
status is changed from an ad hoc committee to that of a standing committee.
The bylaws must then be presented to the Executive Board for approval.  It was 
moved and seconded that the committee be changed from an ad hoc committee to 
a standing committee and the bylaws amended with Annex B showing such change.
The change to the bylaws will be published in the next newsletter and voted 
upon at the annual conference.  The motion was approved unanimously.  Joyce 
Hopkins will write up the proposal for Annex B addendum to the bylaws.

6b.	Cherry Luedtke reported on the Lois Bebout award.  Lois Bebout asked that
her name be dropped from the award since she is retired.  It was moved and
seconded that Melinda Tounsel contact Lois Bebout to ask her to reconsider her 
decision.  The motion was unanimously approved.

7.	Newsletter Editor report given by Will Stuivenga.  Ed Erazo will be 
assistant editor and act as a clearinghouse for information.  The deadline for 
submitting information for the fall issue is September 15.  There was discussion 
about the possibility of an elected position for both editor and associate 
editor, as well as the need for a public relations coordinator.  Marilynn Green 
suggested that a public relations committee be given a definite charge to avoid 
confusion about their role.  It was moved and seconded that a public relations 
committee be appointed whose charge will be outlined specifically and will 
include assisting the newsletter editor and booth chairperson.  The motion was 
approved unanimously.  Marilynn Green will compose the list of charges for 
the Public Relations Committee and send to Cherry Luedtke.

8.	Report on the 1996 Conference Program to be held April 23-27 in Houston.  
Dolores Owens, liason from the TLA Program Committee, spoke of the new time 
frame for programs.  There will be two-hour blocks of time beginning at 8 a.m.  
Claudette Hagle reported on the 1996 conference program: the speaker will be 
Maureen Pastine, Library Director at Southern Methodist University, who will 
speak for approximately 45 minutes.  Attendees will then break into small groups 
with RRT facilitators for a discussion of issues presented by the speaker.  The 
facilitators will then report back on the discussions of the breakout groups.
It is hoped the sessions will generate some continuing education possibilities 
with the possibility of assistance from TLA.  The title for the session will be:  
Reference Revisited: Updating Skills in our Rapidly Changing, Technology-
Governed Libraries.

9.	Report on the booth at the 1995 annual conference.  Approximately 150-160 
people signed up for the drawing.  It was decided to have a booth at the 1996
conference in Houston.  Cherry Luedtke will appoint a booth chairperson.

10.	Julie Todaro, Executive Board Liason, reported on three budget items to 
be approved by the membership: 1) add staff to the TLA office, 2) coordination 
of publications, and 3) legislative effort.  TLA's strategic plan is in the 
process of being reviewed and members are invited to critique the strategic 
plan by September 30.  Please address comments to Julie.  Some elements of the 
strategic plan include technology: online publications, listserver availability, 
which are lacking in the plan; the need to expand TLA's business plan, review of 
conference and assembly, strong emphasis on legislative component, marketing 
plans, ethics emphasis.  Julie suggested that RRT look to the public 
relations committee of CULD for suggestions in formulating the charge for the
committee.

11.	Old Business
	11a.  The budget for Legislative Day was discussed.  It was moved and 
seconded that RRT contribute $100 annually for Legislative Day.  The motion was 
unanimously approved.
	11b.  Support for the Tall Texans Award was discussed.  It was moved and 
seconded that RRT establish a minimum contribution for Tall Texans, subject 
to yearly review.  After further discussion, the motion was tabled until April.

12.	Announcement: Official membership of RRT is 467.

13.	The meeting was adjourned at 6:10 p.m.

Respectfully submitted,

Fran Ebbers, Secretary

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