Reference Round Table - Minutes - 1997

Reference Round Table Executive Board Meeting

Date and Time: Thursday, April 10, 1997; 2:00 p.m., Fort Worth Convention Center, Fort
Worth, Texas

Present: Claudette Hagle, Martha Tarlton, Joyce A. Hopkins, Karen B. Nichols, Jeanne
R. Pyle, Lynn Haggard, Susan Beck, Marian Jackson, Jack Becker, Margaret McCasland,
Will Stuivenga, Fran Ebbers

1. The meeting was called to order at 2:05 p.m., Claudette Hagle presiding.

2. Minutes of the July 28, 1996, Executive Board meeting were approved as read.
Claudette Hagle noted that the name "Publicity/Membership Committee" be changed to read
"Public Relations/Membership Committee."

3. The treasurer's report given by Fran Ebbers, showed a current balance of $4,299.43

4. Julie Todaro, TLA Liaison was absent. Claudette Hagle reported in the absence of Pat
Switzer, TLA Councilor. Some items from the Council meeting include: Reference Round
Table was the first group to have its link to the TLA web page; the bill for resource sharing
via Texshare is currently in the legislature and should start in September if funded; the TLA
Journal is now in color, there is the possibility of a RRT listserv but there must be a
moderator; job postings on the TLA web page are updated constantly. Lynn Haggard
agreed to attend the Council meeting Friday, April 11 from 3:30 to 4:30 p.m.

5. Susan Beck presented the report of the Nominating Committee. 28 ballots were
received and officers elected are as follows: Ron Glass, Chair-Elect; Marian Jackson,
Secretary/Treasurer; Fran Ebbers, Councilor; Patricia Switzer, Alternate Councilor;
Nominating Committee: Susan Beck, Karen Nichols, Denise Landry-Hyde.

6. Lynn Haggard presented the report of the Planning Committee. The Planning
Committee will decide if the RRT will publish a new edition of Texas Reference Sources.
However, they will see how much overlap would exist with Margaret Irby Nichols' new
reference sources publication. A speaker's directory is being compiled to gather areas of
specialty for meetings and programs. Please report suggestions to Jeanne Pyle.

7. Claudette Hagle reported for Cherry Luedtke regarding the Lois Bebout Award. There
are no nominations this year. Future nominations are accepted until the first day of the
conference next spring.

8. Joyce Hopkins reported on the Texas Reference Source Award. The deadline is May 1
and publications from 1995-1997 can be considered. The winner will be notified after
selection at annual assembly in July. The publisher will be presented with a plaque and
author/editor with a certificate at the 1998 conference. To date there is one official entry. A
motion to appropriate a budget of $100.00 to cover expenses associated with this
award was unanimously approved

9. Susan Beck reported on the work of the Bylaws Committee and presented a comparison
chart of proposed changed to the RRT bylaws, which were distributed to all present. The
bylaws committee worked from model bylaws of TLA committees in an attempt to
standardize RRT bylaws. The proposed changes will be published in the fall newsletter
and on the RRT web page. Amended bylaws must be adopted by 2/3 vote of the general
membership.

10. Claudette Hagle reported on the Public Relations/Membership Committee. Jeanne
Pyle provided information about the program for the RRT web page. Margaret McCasland
volunteered to develop a brochure for the RRT; however, that may need to be approved by
the Publications Committee of TLA.

11. Will Stuivenga reported that the newsletter deadline is May 15, 1997. He asked that
we submit our favorite web sites.

12. Jeanne Pyle reported that the conference program will take place at 10:30 a.m. on
Thursday, May 10, and will feature a panel presentation "The Faceless Patron: Serving the
Remote User."

13. Martha Tarlton reported that the RRT booth is #1511 in the East Hall and features
copies of previous newsletters as well as a drawing for the Directory of Texas
Manufacturers donated by Buzzy Basch of The Reference Shelf.

14. Jack Becker reported on the preconference program held in conjunction with the
Government Documents section at the University of North Texas. 36 people registered.
Approximately $250.00 profit might be realized from the preconference.

15. Jeanne Pyle reported on the RRT web page. Will Stuivenga has the newsletter
available on the web site; Steve Self will post the bylaws; officers will be identified with
their institutions and e-mail addresses.

16. Old Business
A. It was moved and unanimously approved that $300.00 be divided among
the five RRT members who will attend the Tall Texans leadership workshop. The
five are Nancy Cunningham, Anthony Guardado, Gretchen McCord Hoffman,
Victor Schill, and Tess Trost.

B. It was moved and unanimously approved to allocate $200.00 for Legislative
Day from the RRT budget.

17. There being no New Business, the meeting was adjourned at 3:50 p.m.

Respectfully submitted,

Fran Ebbers
Secretary/Treasurer

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