Reference Round Table Executive Board Meeting
Texas Library Association Annual Assembly
Monday, July 21, 1997 at 1:30 p.m.
Hyatt Regency Hotel in Austin, Texas
Attendees: Jeanne Pyle, Ron Glass, Marian Jackson, Claudette Hagle, Patricia Stinson
Switzer, Lynn Haggard, Will Stuivenga, Jack Becker, Karen B. Nichols, Jon Hufford,
Gerald Churchill, Susan Norrisey, Jon Luckstead, Linda Waggener, Ginny Harrell,
Elizabeth Haynes.
1. The RRT Executive Board Meeting was called to order at 1:35 p.m. with Jeanne
Pyle presiding.
2. Minutes of the April 9, 1997, Executive Board meeting were approved as read.
3. The treasurer's report, given by Marian Jackson, showed a current balance of
$5,065.46. Jack Becker asked what RRT was charged for last April's
preconference workshop expenses. Jeanne Pyle will go over the expenses and
budget and get back with an answer.
4. Ron Glass reported on the activities of the program committee. The topic for the
preconference, Full-Text and the Implications for Library Services in the Largely
Digital Library, was approved.
Ron indicated that three other round tables -- Serials, Acquisitions and Collection
Development, and Interlibrary Loan -- have approached him about their being co-
sponsors of this workshop.
Additionally, Ron received approval from Pat Smith to secure corporate sponsor
funding for the workshop. Ten library vendors have been identified as possible
sponsors, including Blackwell North America, Academic Press, OCLC, and UMI.
Ron advised the board that two of the three round tables voted to contribute up
to $500.00 each. Jeanne Pyle asked for and received a consensus for Ron to
continue to pursue these ideas.
Karen Nichols, Dale McNeel, and Mark Hines have agreed to serve on the
program committee.
The preconference workshop is tentatively scheduled for Wednesday, April 1,
1998 from 9:00 a.m. to 4:00 p.m. After further discussion, Claudette Hagle
moved, with Pat Switzer seconding, that the RRT Executive Board accept these
ideas on the preconference workshop as well as the program. The motion
carried.
Claudette Hagle moved, with Pat Switzer seconding, that the theme of the
preconference workshop be carried through the RRT program. The motion
carried.
5. Jeanne Pyle announced that all the RRT standing committees are scheduled to
meet together on Thursday, April 2, 1998 from 8:00 to 10:00 a.m. All three
committees will meet in the same room, break-out style.
The RRT Executive Board will meet Thursday, April 2, 1998 from 2:00 to 3:50
p.m.
The RRT Business meeting and program is scheduled for Friday, April 3, 1998,
from 12:00 to 1:50 p.m.
6. Texas Reference Source Award committee report was given by Jeanne Pyle in
the absence of Joyce Hopkins. After looking at 15 nominations, the committee
chose The Now Texas Handbook as the first recipient of this award.
The TRSA committee procedures were approved by TLA; the RRT Executive
Board needs to review and/or revise and approve the guidelines.
Jack Becker moved, and Claudette Hagle seconded, that the RRT Board approve
the selection of The New Texas Handbook as recommended by the committee.
The motion carried.
Claudette Hagle asked that the members of this committee be officially
commended for their work in bringing this award to fruition.
Announcements of the award recipient will be made in the September 1997
issue of TLACast as well as in the RRT Newsletter. Some of the review copies
will be placed in the RRT booth during Annual Conference to be used as
doorprizes.
Ron Glass noted that some "cosmetic" changes will be made to the TRSA
Award nomination form. Ron also informed the group that one of the
nominations was for a CD-ROM product while two were for Web pages. It was
discussed that a list of all the nominations will be added to the RRT Web page.
7. Lois Bebout Award Committee had no nominations at this time. Nominations
will, however, be accepted up to the first day of Annual Conference 1998 in San
Antonio.
8. The Planning Committee recommends that a new edition of Texas Reference
Sources be published by the year 2000. Lynn Haggard reported that, in
February 1997, she was quoted $3,237.00 to publish 350 copies. During
discussion, it was suggested we might locate a vendor to partially subsidize and
publicize the new edition.
Pat Switzer moved, and Ron Glass seconded, that a call for a general editor for
TRS will go out in TLACast and in RRT Newsletter and that it will also serve
notice for subject editors for a publication date of 2000. The motion carried.
There was also discussion of compiling a "Directory of Librarian Resources"
(speaker's bureau list).
9. Jeanne Pyle reported that Susan Norrisey will take over the chair and duties for
the RRT Web Page.
10. Membership/Public Relations committee report was given by Jeanne Pyle in the
absence of Margaret McCasiand. This committee is developing a Reference
Round Table brochure. The brochure will also be added to the RRT Web Page.
11. Elizabeth Haynes, substituting for TLA Executive Board liaison Martha Holguin,
advised the members that the Texas-Mexico Ad Hoc Relations Committee will be
sponsoring a trip to the Monterrey, Mexico, Book Fair the weekend of October
11, 1997. There will be a free bus trip from San Antonio. Contact the
committee for details. (Dale Cluff is chair of this committee and may be
contacted at 1-806-742-2261 or email to: Liedc@TTACS.TTU.EDU)
12. Karen B. Nichols, chair of the Nominations committee, reported that the
committee has a slate of possible candidates for office and is in the process of
contacting these members who may be interested and willing to run for RRT
office.
13. Jack Becker, reporting on the Ad Hoc By-Laws committee for Susan Beck,
advised the members that the re-writing of the RRT By-Laws was to bring them
into line with TLA By-Laws. (See Summer and Fall 1997 RRT Newsletter and
the RRT Web page for the proposed changes.) These changes will be voted on
at Annual Conference 1998. Jack also advised that two of the changes in the
by-laws were mandated changes. If anyone has questions about the proposed
changes, contact Susan Beck at (505) 646-6171.
14. Will Stuivenga reported that the deadline for the next issue of RRT Newsletter is
October 1, 1997. Will also announced that Ed Erazo has asked to quit as
associate editor of the newsletter; however, Ed did indicate his willingness to be
a contributing editor.
Patricia Switzer moved, and Claudette Hagle seconded, to call for contributing
editors in the next issues of the RRT Newsletter. The motion carried.
Will Stuivenga then passed out copies of the draft for RRT Newsletter guidelines.
Jeanne Pyle will send copies of the proposed guidelines to the membership along
with the agenda for the next meeting at which time the guidelines will be
discussed and voted on.
Will also asked for input on pulling articles of older issues of the newsletter
which are now on the RRT Web page.
15. Jeanne Pyle distributed worksheets on the "TLA Strategic Plan" and asked that
the members read the plan, then write any comments and/or ideas. These
comments/ideas should be sent to Jeanne Pyle by September 1, 1997.
16. With no further business, the meeting was adjourned at 3:00 p.m.
Respectfully submitted,
Marian Jackson
RRT Secretary/Treasurer
Copyright ©2007, Reference Round Table, TLA