SCLRT Operating Procedures

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Small Community Libraries Round Table
Operating Procedures



The name of this organization shall be the Small Community Libraries Round Table (SCLRT) of the Texas Library Association (TLA).


The objective of the SCLRT shall be to contribute to library service and librarianship through advancement of small community libraries and to represent Texas librarians in the field of small community libraries.

Any member of the TLA may select membership in the SCLRT. Officers must be current members of TLA and SCLRT.


A. Officers

  1. The officers of the SCLRT shall be Chair; Chair-Elect (who serves in subsequent one year terms for a total of three years as Chair-Elect, Chair, and Immediate Past Chair); Immediate Past Chair; Secretary; Treasurer; Councilor; and Alternate Councilor.
  2. Officers shall assume office immediately following the TLA Annual Conference and shall serve a term of one year or until a successor is elected. The Councilor and Alternate Councilor shall serve for three years or until a successor is elected.
  3. The officers of the SCLRT shall perform those duties usually attached to their offices and all duties as prescribed in the TLA Bylaws and Standing Rules.

B. Elections

  1. A Nominating Committee appointed by the Executive Committee except the Chair shall present a slate of candidates for all offices to be elected. There shall be at least two candidates for the office of Councilor. Nominations may be made electronically via email.
  2. Officers shall be elected by electronic means prior to TLA Annual Conference by a plurality of members voting.  The Councilor candidate with the highest number of votes shall be elected Councilor. The candidate with the second highest number of votes shall become the Alternate Councilor.
  3. In case of a tie vote, the Nominating Committee shall draw a name by lot to determine a winner at the TLA Annual Conference meeting.

C. Executive Committee

  1. The elected officers and the Immediate Past Chair shall constitute the Executive Committee and shall administer the business of the unit when it is not in session.
  2. The Executive Committee shall meet at TLA Annual Conference and TLA Annual Assembly. Other meetings may be held as deemed necessary by the Chair or a majority of the Executive Committee.

D. Vacancies

  1. If a vacancy occurs in the office of Chair, the Chair-Elect shall become Chair for the remainder of that term and also serve the term to which the Chair-elect had been elected.
  2. If a vacancy occurs in the office of Councilor, the Alternate Councilor shall become Councilor for the remainder of the term.
  3. If a vacancy occurs in any of the other elected offices, the Chair, with the approval of the Executive Committee, shall fill the vacancy by appointment until the next general election.
  4. If a vacancy occurs in both the Chair and Chair-Elect positions, the President of TLA shall appoint a new Chair, who shall proceed as outlined above.


Regular meetings shall be held annually in conjunction with TLA Annual Conference.  Members present shall constitute a quorum.


Committees other than the Nominating Committee may be created as needed by the Executive Committee or the Chair. The Chair designates the chair of each committee, and appoints the members. The committees shall serve until their charges have been completed and reports have been accepted or until such time as the Executive Committee designates.


The rules of procedure as stated in the current edition of Robert's Rules of Order, Newly Revised shall govern this unit in all cases in which they are applicable and in which they are not inconsistent with the Bylaws and Standing Rules of TLA.

Operating Procedures may be adopted or amended at any general membership meeting of the unit by a majority vote of the members present, provided at least 30 day’s written notice to all members has been previously given and such changes are consistent with the Bylaws and Standing Rules of TLA.


Adopted April 26, 2013

Created on Jul 28, 2011 | Last updated February 16, 2016