ARTICLE I: Name
The name of this
organization shall be the Supervision, Management, and Administration
Round Table (SMART) of the Texas Library Association (TLA).
ARTICLE II:
Objectives
The purpose of the
Supervision, Management, and Administration Round Table shall be to
encourage the dissemination of information relating to administrative
problems and issues; to provide a forum for the presentation of papers
relating to research and/or opinion on administration of libraries,
information centers, or other depositories; to encourage the development
and implementation of administrative theory and techniques commensurate
with optimum library service; and to provide continuing education for
library administrators.
ARTICLE III:
Membership
Any member of the Texas
Library Association may select membership in the Supervision, Management,
and Administration Round Table. Officers must be current members of TLA
and the Round Table.
ARTICLE IV:
Administration
Section 1. Officers
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The officers of the SMART
shall be Chair, Vice-Chair/Chair-Elect, Secretary/Treasurer, Councilor and
Alternate Councilor, and Immediate Past-Chair. Officers must be members of
TLA and SMART.
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Officers shall assume office
immediately following the TLA Annual Conference and shall serve a term of
one year or until a successor is elected. The Councilor and Alternate
Councilor serve for three years or until a successor is elected.
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The officers shall perform
those duties usually attached to their offices and all duties as prescribed
in the TLA Bylaws and Standing Rules.
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The Chair shall preside at
meetings, appoint committees as necessary, direct the work of the Round
Table and preside at Executive Committee meetings.
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The Vice-Chair/Chair-Elect
shall act as an aide and alternate to the Chair and during the Chair’s
absence, perform the duties of the chair. The Vice-Chair/Chair-elect shall
plan a program for TLA Annual Conference to be sponsored by SMART.
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The Secretary/Treasurer shall
record the minutes at all Round Table meetings, maintain the financial
records, deposit funds of the Round Table with the TLA Executive Office, and
submit reports as required.
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The Councilor shall attend all
meetings of the TLA Council, submit all resolutions from the Round Table
that require Council actions, and serve as liaison between TLA Council and
the Supervision, Management, and Administration Round Table.
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The Alternate Councilor shall,
during the Councilor’s absence, perform the duties of Councilor.
Section 2. Elections
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A Nominating Committee shall
be appointed at TLA Annual Assembly by the members present and shall
present a slate of candidates for all offices to be filled. There shall be
at least two candidates for the office of Councilor.
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Voting shall be by one of the
following methods, determined by the Executive Committee at the Annual
Assembly business meeting:
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Officers shall be elected
before the Annual Conference by mail or electronic mail ballot as
permitted by TLA bylaws. In the event of a tied vote, the tie will be
resolved by a drawing of names at the regular business meeting during
the Annual Conference. The Councilor candidate
with the highest number of votes shall be elected Councilor. The
Councilor candidate with the second highest number of votes shall become
the Alternate Councilor.
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Officers shall be elected at a regular general membership
meeting of the Round Table during Annual Conference by a plurality of the
members present. In this case, the Nominating Committee shall present the
slate of candidates and nominations will also be taken from the floor. The
Councilor candidate with the highest number of votes shall be elected
Councilor. The Councilor candidate with the second highest number of votes
shall become the Alternate Councilor.
Section 3. Executive Committee
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The elected officers and the Immediate Past Chair shall
constitute the Executive Committee and shall administer the business of
the unit when it is not in session.
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The Executive Committee shall meet at TLA Annual Conference
and TLA Annual Assembly. Other meetings may be held as deemed necessary by
the Chair or a majority of the Executive Committee.
Section 4. Vacancies
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If a vacancy occurs in the office of the Chair, the Vice
Chair/Chair-elect shall become Chair for the remainder of that term and
also serve the term to which the Chair-elect had been elected.
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If a vacancy occurs in any of the other elected offices, the
Chair, with the approval of the Executive Committee, shall fill the vacancy
by appointment until the next general election.
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If a vacancy occurs in both the Chair and Vice-Chair
positions, the President of the Texas Library Association shall appoint a
new Chair, who shall proceed as outlined above.
ARTICLE V: Meetings
Regular meetings shall be held annually in conjunction with the TLA Annual
Conference and with TLA Annual Assembly. Five members, two of whom are
officers, shall constitute a quorum.
ARTICLE VI: Committees
Committees may be created as needed by the Executive Committee or the Chair.
The Chair shall appoint the members and designate the chair of each
committee. The committees shall serve until their charges have been
completed and reports have been accepted or until such time as the Executive
Committee designates.
ARTICLE VII: Parliamentary Authority
The rules of procedure as stated in the current edition of
"Robert's Rules of Order Newly Revised" shall govern this unit in all cases
in which they are applicable and which they are not inconsistent with the
Bylaws and Standing Rules of TLA.
ARTICLE VIII:
Amendments to the Bylaws
Bylaws may be adopted or amended at a TLA Annual Conference
general membership meeting of the unit by a majority vote of the members
present and voting, provided such changes are consistent with the Bylaws and
Standing Rules of the Texas Library Association.
Adopted
March 1974
Amended July 2000, July 2001, July 2004
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