TLA 2003 Conference

• Committee meets to wrap up 2003-04 and begin 2004-05 year’s work

• New members attend TBA Committee meeting

• Book suggestion meeting on program. 

• Committee assists with student participation activities and other Bluebonnet work at Conference Award Ceremony.

• Committee members assist in TBA Booth in exhibits and in the author signing area to assist winner, if needed.

• Coordinator meets with CRT and TASL Boards and presents a short report at the business session of both groups.

• Coordinator attends TLA Council sessions and next year’s planning session.

APRIL

• April 1, registration period opens

• Mail orders for bookmarks, seals, video, and other TBA items

• Committee members and others send suggestions of books to be considered for the 2004-2005 master list

• Coordinator organizes books on suggestion list according to publishers

• Coordinator gathers information on committee members in preparation for book requests to publishers

 MAY

• May 3, coordinator mails letters to publishers requesting books on suggestion list be sent to committee members.

• Coordinator sends out thank you notes to participants, publishers, etc.

• Registration and mail orders continue

• Reading begins as materials are received

JUNE

• Reading continues as materials are received

• Mail activities booklet as schools continue to register and ship mail order items

JULY

• Reading continues as materials are received

• Mail activities booklet as schools continue to register and ship mail order items

• Coordinator mails to publishers requests for additional suggested titles

•  TLA Annual Assembly

• TBA Committee meeting

• TBA Task Force on Inclusion of Home Schooled Students meeting

• Book suggestion meeting

• Coordinator meets with CRT and TASL Boards

• Coordinator meets with CRT Local Arrangements Committee responsible for the 2003 TBA luncheon in Houston

 AUGUST

• Reading continues as materials are received

• Mail activities booklet as schools continue to register and ship mail order items

• August 1 postmark deadline to suggest titles for consideration

• August 8, coordinator mails last requests to publishers for review copies

• August 9, newsletter due to coordinator for September mailing

• August 13, coordinator makes reservations in Austin for October selection meeting

 SEPTEMBER

• Reading continues as materials are received

• Mail activities booklet as schools continue to register and ship mail order items

• Coordinator collects names of missing books from TBA committee and contacts publishers for copies

• September 2, TBA Newsletter to be mailed

• September 2, Master List committee mails reviews to all TBA committee

• September 16, Master List committee mails list of all eligible books and instructions for first round ballot to TBA committee

• September 23, deadline for committee members to return ballot listing their top 20 titles

  OCTOBER

• Reading continues as materials are received

• Committee members review books on “short” list

• Coordinator works with TBA luncheon chairman

• October 7, Committee members receive list of all books receiving one or more votes on first round ballot

• October 7, Master List subcommittee members complete preparation for selection meeting

• October 10, postmark deadline for librarians submitting for the drawing for student representatives

• October 16, deadline for second round of voting, if needed

• October 21, notify schools selected for student participation

• October 25, TBA Committee meeting in Austin

• October 26, TBA Committee meets to select 2002-2003 master reading list.

• Video, award ceremony, and student representative activities are reviewed

• Meeting will be in Austin at the TLA office

• Committee expenses reimbursed for this meeting only

• October 28, coordinator begins notification of publishers to verify availability of selected books.  Alternates used is necessary

  NOVEMBER

• Student Participation subcommittee receives names of student representatives all month

• Video script prepared by video subcommittee

• Coordinator prepares voting packet materials which include sample ballot, voting instructions, voting report, new master list, TBA Newsletter, suggestion form, form to share ideas using the TBA Master List books

• Coordinator works with TBA luncheon chairman

• November 5, deadline for all TBA committee applications returned to TASL and CRT Chairs for selection of new TBA committee members

• November 18, Release date for 2002-2003 TBA Master List

• November 18, committee members send annotations for two books on Master List to coordinator for inclusion in activities booklet

• November 25, voting packet to printer

DECEMBER

• Video subcommittee revises and completes script preparation and prepares for videotaping

• Coordinator works with TBA luncheon chairman

• December 2, Video script due to coordinator who sends it to the TLA Publications Committee for approval

• December 6, Voting packet mailed to schools by first class pre-sort with address correction requested printed on envelopes

• December 16, TBA Activities Booklet sent to TLA Publication Committee for approval

  JANUARY

• Voting for TBA winner takes place in schools

• Video subcommittee completes work as early as possible and follows instructions from TLA Publication Committee approval

• Coordinator works with TBA luncheon chairman

• January 13, coordinator, in cooperation with TLA/TBA office, completes supply projections, acquires quotes and places orders for inventory stock for 2002

• January 20, student participation subcommittee send registration to student representatives

• January 31, deadline for completion of TBA video

• January 31, postmark deadline for submitting voting report

  FEBRUARY

• Committee members follow student representative time line

• Preparations for award ceremony continue

• Coordinator works with TBA luncheon chairman

• February 1, coordinator and committee members complete articles for the March newsletter and other items in the March mailing. 

• February 1-14, votes tallied

• February 14, coordinator notifies committee, publisher (who notifies author), TLA office with request that it be on the web page, and other who request it, of the winning book title

• February 17, TBA winner announced on TLA web site, TBA list serve, TLC list serve

• February 24, March mailing sent

 MARCH

• Preparation for conference continue

• Coordinator continues to work with publisher and student representative subcommittee regarding arrangements for the TBA part of award ceremony

• Coordinator works with TBA luncheon chairman

• March 18, subcommittee chairs file with coordinator annual report of subcommittee work

• March 18, student participation chair arranges for TBA luncheon invitations

• March 29, student participation chair sends invitations to students and guests

• Coordinator recruits volunteers and arranges schedule for Bluebonnet booth

March 17-20, 2004
TLA Conference in San Antonio