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TLA
Annual Assembly / TPALS Roundtable July 21, 2002 / 4-7 p.m. In Attendance: Hugh Jones, Vanessa Cardwell, Jeff Bowman, Pamela Weinberg, Catherine Lee, Kasey Hyde, Haven Toothman, Cindy Boyles, Dr. Barry Bishop, Jill Zimmerman Statement of action taken, suggestions, recommendations, etc.: Clarification of list served – discussed missing names on list of members available. Follow up with Cathy Campbell via email Cathyc@txla.org. It was also clarified that there is no additional TPALS membership fee to join the roundtable. A TLA membership entitles you to one free roundtable. 5% of the TLA membership fee goes to the chosen roundtable, thus TPALS will receive $1.50 for each member since the dues were raised to $30.00. Hugh explained that TPALS’ main focus right now should be to re-organize and increase membership. Discussed need for a list of vendors who attended TLA 2002 as a starting point to solicit new members. Kasey Hyde will provide this list to Hugh within a week or so. Also Cindy Boyles suggested promoting TPALS through the various TLA publications including the TLA Journal (quarterly), Telecast, a TLA newsletter (10 per year), and Show Talk (news of annual conference). These are free to us, unless it looks like an ad, and we can do this at any time. After discussion, Hugh suggested we try to have something in every TLA Journal issue and put out several updates in Show Talk with links to the TPALS website. Vanessa also suggested we have a “members in the news” in the Telecast, like the news on librarians section. Everyone agreed that all the above would be excellent and should be explored as a means of promotion for TPALS. Hugh will be responsible for the articles submitted and updates for names in the news. Mary Ann Emerson is the TLA contact for getting information into these publications. An inquiry was made about the cost of an actual ad in the publications to promote membership, listing the TPALS officers and the companies we represent. A quarter page will run $250 should we decide to try this. Cindy also suggested the district TLA meetings as another means for promoting TPALS. She also noted that we could be representing more than just exhibitors as anyone who checked TPALS as a roundtable could participate. Haven brought up the possibility of joining another roundtable to sponsor something for TLA…a discussion, event, etc. TPALS board agreed it was a good idea, but we should pass for this upcoming convention, and concentrate on re-organization for now. There was further discussion about the past sessions and panels with vendors and librarians to promote communication, which were well received by the librarians. It was decided we should revisit this again later. The need to update the TPALS website was discussed. Vanessa agreed to be in charge of the project. Hugh suggested that everyone take a look at the Acquisition Roundtable’s web site to see how the membership list was presented. We will all approve the look for the TPALS site. The goal is to have it up and running by November 1, 2002. The TLA Webmaster is Mary Ann Emerson. All present felt membership could be doubled if vendor contact was improved through e-mail. Hugh appointed Jeff to work with Kasey on updating email addresses. Kasey thought this could be provided within a week and the project could be completed by August 1, 2002. Cindy had also suggested ALA as a possible source for vendor email addresses, but thought they might possibly charge for the service. Another means for promoting TPALS was a suggestion by Hugh to design a pin that could be worn by members while making calls to customers. It could represent a sort of “Good Housekeeping Seal of Approval”. An actual logo for TPALS was later discussed. Hugh appointed Pam to sketch a few ideas, which could then be given to Maryann Emerson for completion, as she had designed a logo for another TLA committee. The TPALS sponsored golf tournament held during TLA Annual Convention was discussed in length. Hugh had already appointed Jay Blint, a vendor/golfer, to take command of this event. Jay had already gotten back with preliminary plans and suggestions on how it could be more successful and profitable, since this is the only means of revenue to TPALS. A possible change of tee time to morning was suggested. It was decided that Jay would be consulted on the reasoning behind an afternoon tee time. The Pep Rally held at the annual TLA conference was discussed. TLA hires Jim Lynn to get everyone excited about the convention…always held on Wednesday morning before exhibits open. We realized that not many vendors attend or were even aware of this event due to completing booth set-up and other last minute details. It has been promoted in Show Talk, with links to TPALS. Prizes including tickets to ball games or coupons for free massages are given away. Vanessa will co-ordinate with Jim on this for the Houston meeting. It was agreed to get vendors promoting the event throughout the exhibit hall. At the annual TPALS meeting held at TLA in Dallas in April, a lunch/meeting was suggested to increase turnout for next year in Houston. It would be held at the same time as the Bluebonnet Luncheon. Some preliminary planning for catering was done by Pam, but due to TLA contract will have to work with convention center instead. Several contacts were suggested, including Becky Pruett/Sheila Henderson, Kathy P from TLA, and Andrea Lapsley from TLA. Hugh suggested we charge $10 for the lunch, but no decision was made. Also, the event must be scheduled officially with TLA, which Hugh will take care of on Monday, July 22, 2002. Also discussed having membership sign-up opportunities here, in the exhibitors lounge, and during the move-in lunch. Dr. Barry Bishop asked for help from the vendors in working to make the President’s Opening Party a success. He wanted vendor feedback/opinions on whether it would work to keep the exhibit hall open 2 hours (5-7 P.M.) on Wednesday night and have the President’s Party in the hall. It is a day exhibits open later, and he thought it would be a way to give librarians uncontested time in the exhibits. The TPALS board hesitated based on past experiences, but agreed to poll vendors for their opinions and get back to Dr. Bishop by the first Thursday in September. The choices to present were:
Last item on agenda discussed was updating the TPALS bylaws, which contain multiple discrepancies to the TPALS name as well as several other items no longer relevant to the organization. Since changes were due to the bylaw committee by 4 P.M. on Monday, July 22, 2002, the board went through the document, completing changes before meeting conclusion. After running an hour longer than scheduled meeting time, Hugh moved to adjourn the meeting. Pam seconded the motion. Meeting adjoined at 7 P.M.
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TPALS
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