Texas Professional Association
for Library Sales
BYLAWS

Adopted 4/97

ARTICLE I. NAME
 The name of this organization shall be the Texas Professional Association for Library Sales. It is a Round Table of the Texas Library Association.

ARTICLE II. PURPOSE

  1. To promote greater communication between Librarians and Sales People
  2. To promote programs that will increase awareness of products  
  3. To establish guidelines for Librarians and Exhibitors for Conferences, Workshops, and Seminars, etc.
  4. To enhance the legislative efforts of the Texas Library Association by active participation in the legislative process
  5. To encourage greater cooperation in education, scholarship, and community services

ARTICLE III.  MEMBERSHIP  
Membership is open to any person who actively works for a company selling to any type of Library, or to any Texas Library Association member interested in vendor activities.  All members must be individual members of TLA.

ARTICLE IV.  MEETINGS
Regular meetings will be held semi-annually.  The group will meet at the Texas Library Association Annual Conference and at the Annual Assembly of the Texas Library Association.  Committees of the group will meet as needed.  The Executive Committee may call special meetings by a majority vote.

ARTICLE V.  EXECUTIVE COMMITTEE

Section 1. Officers  
 The administration of the group will be by the Executive Committee consisting of a Chairman, Vice-Chairman/Chairman-Elect, Secretary, Treasurer, Councilor, and Alternate Councilor.  The immediate Past Chairman will also be a member of the Executive Committee.

Section 2. Duties  

A.  Chairman

  1. The Chairman will preside at meetings and represent the organization as necessary.

  2. The Chairman will appoint committees as needed.

  3. The Chairman will have final responsibility for the fiscal affairs of the round table.

B.  Vice Chairman-Chairman Elect

  1. The Vice Chairman/Chairman Elect shall preside in the absence of the Chairman.

  2. The Vice Chairman/Chairman Elect will be the supervisor for standing and appointed committees.

  3. The Vice Chairman/Chairman Elect will chair the Program Committee.

  4. The Vice Chairman/Chairman Elect will serve as Chairman after a one-year term as Chairman-Elect.

C.  Secretary

  1. The Secretary shall record all minutes of meetings and votes of the round table and Executive Committee.

  2. The Secretary shall read and/or distribute minutes of the previous meetings.

  3. The Secretary shall submit minutes of the Annual Conference meeting to all officers and the Executive Director of the Texas Library Association within one month of the meeting.

D.  Treasurer

  1. The Treasurer will monitor all donations and income.

  2. The Treasurer will monitor all expenses.

  3. The Treasurer will maintain the fiscal responsibility of the Round Table.

  4. The Treasurer will report the unit’s financial status at its two regular meetings.

E.  Councilor / Alternate Councilor

  1. The Councilor / Alternate Councilor will attend all meetings of the Texas Library Association Council.

  2. The Councilor / Alternate Councilor will submit all resolutions that require Council action.

  3. The Councilor / Alternate Councilor will serve as a liaison between the Texas Library Association Council and the Round Table.

  4. The Councilor / Alternate Councilor will attend all meetings of the unit and of the Executive Committee.

Section 3.  Terms of Office

The Chairman, Chairman-Elect, Secretary, and Treasurer will serve one-year terms.  Each term will begin at the close of the Annual Conference.  For continuity in policies, the Councilor and Alternate Councilor will serve three-year terms.

Section 4.  Vacancies

  1. A vacancy in the office of the Chairman shall be filled by the Vice Chairman/Chairman-Elect, who shall serve for the unexpired term and the following year.

  2. Should the offices of both Chairman and Chairman-Elect be vacated, the President of the Texas Library Association shall appoint a new Chairman to serve until the next Annual Conference.

  3. A vacancy in the office of Councilor shall be filled by the Alternate Councilor who shall serve for the unexpired term.

  4. The Chairman shall fill any other vacancy by appointment.  The appointee shall serve until the end of the next Annual Conference.

ARTICLE VI.  STANDING COMMITTEES

Section 1.  Nominating Committee
Each year at Annual Conference, the Chairman will appoint a Nominating Committee to nominate a slate of officers for the following year.

Section 2.Publication Committee
(Submitted for amendment-deletion at Annual Assembly, ‘02)
This committee will be charged with the duty of publishing a membership list by product classification, which can be distributed to each member of the Texas Library Association.

Section 3.  Correspondence Committee 
(Submitted for amendment-deletion at Annual Assembly, ‘02)
This committee will print and distribute a unit newsletter at least twice a year.

Section 4.  Exhibit Committee
Each year at Annual Conference, the Chairman will appoint an Exhibits Committee, which will assist the Texas Library Association in handling the exhibits at Annual Conference.  The Exhibit Committee will consist of group members who live and work in the local area in which the Annual Conference is held.

Section 5.  Program Committee
The Vice Chariman/Chairman-Elect will chair this committee.  Its duties will be to coordinate an stage a program which will benefit the Texas Library Association members.

 Section 6.  Bylaws Committee
This committee shall be responsible for researching and reporting recommendations to the membership regarding the Round Table’s bylaws.

Section 7.  Select Committees
The Chairman will appoint committees as necessary to run the Round Table’s business.

ARTICLE VII.  AMENDMENTS

These Bylaws can be amended. To amend Bylaws, members must present changes to the membership at Annual Assembly. The Chairman will assign the proposed changes to the Bylaws Committee. The changes will be voted on by the membership at Annual Conference.

  ARTICLE VIII.  QUORUM

Attendance by a majority of members of the Executive Committee will constitute a quorum. Any measure voted on by the membership will pass with a majority of the votes of those members present and in good standing.

TPALS   •