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Joining/Leaving/Posting
• Setting List Preferences • Updating
Your Account • Technical Difficulties •
FAQs
TLA
offers member distribution lists, also known as listservs, for every
division, round table, interest group, and district, as well as a
separate officer list for each of these units and committees.
These lists serve to promote discussion of important topics to the
units.
Participation
in the list
Unless
you indicate otherwise, members are automatically subscribed to all unit
lists applicable. For example, if you are a member of TASL, CRT and live
in District 10, your primary email address (as you indicate on your
membership form) will be subscribed to each of these lists. If you do
not want to be automatically subscribed to TLA lists, then simply check
the preference selection—“I do not want to be automatically
subscribed to my Unit electronic distribution lists”–on the printed
or online membership application.
If at any time, you want to change the status of whether or not you want
to be subscribed to unit lists, simply go to the “Members/Officers Only
Section” and choose to “Modify Membership Information/Choices.” There,
you may check the box that says “I do not want to be automatically
subscribed to my unit electronic distribution lists,” and your email
address will be removed. Another great feature of this upgrade is
that every time you modify your primary email address, it will
automatically be updated on the appropriate lists.
Officer
Lists
Officer
lists are based on TLA’s officer database. The term
“officer” is used to describe all elected officers, as well as
appointed committee members. Changing your member preference will
not remove your email address from officer lists, only member lists.
Members of officer lists may retrieve a list of email addresses that are
subscribed to a particular officer list to which they are subscribed by
sending an email to lyris@txla.org. The email should contain the
command “review listname” (e.g., review crtofficers).
The system will return an email with a list of email addresses and some
general information about the distribution list. This feature is
not available on the member lists.
Chairs,
unit newsletter editors, and other officers can now take advantage of
reaching their unit members by posting messages to the member lists
rather than contacting the TLA Office to distribute their message.
To
use the web interface
All
member and officer lists are available online via the Members/Officers Only
Section, where
members can read and search archived messages or change their list
delivery method. The lists are closed so only members of that unit
who prefer to be subscribed may post and receive messages, or read the
archives.
Instructions
for setting list preferences
Once
you log into the web interface by entering your preferred email address,
you will be able to choose from five delivery settings:
Normal
Mail
Receive messages as they are
contributed.
Digest
Mail
Each night, around 12:00 am, you will receive a single email
message containing all the messages contributed to the list that day.
At the top of the message will be a numbered list of the subjects in
that digest, followed by the complete messages themselves. This
setting sometimes delivers strange characters as it does not keep the
formatting of the original message.
MIME
Digest Mail
The same as a digest, but in MIME format so that the
individual messages' formatting is preserved. Some email clients such
as Outlook will show the MIME digest as a series of attachments.
This is the preferred
digest mode for most email programs since it excludes many characters
and programming codes that often clutter messages.
Index
Mail
Each night, around 1 in the morning, you will receive a single
email message containing all the subject lines of all the messages
contributed to the forum that day. If any of the messages interest
you, the bottom of the index gives the email command that will
retrieve the bodies of the messages.
Technical
difficulties
If
you run into technical difficulties (e.g., your messages bounce back or
you are not receiving any mail, there are typically two main reasons
for these problems and need to be resolved at the subscriber’s
address.
- ACCOUNT
ON HOLD MESSAGE: This
email is to notify you that this email address has been placed in a
"hold" status. Your
subscription has been held because at least 2 recent messages have
been either bounced by your email system, or could not be delivered
at all. Your membership can be restored to normal by sending a blank
email to unhold@txla.org.
-
UNABLE
TO RECEIVE MESSAGES:
Note that if your email address continues to reject mail your
subscription will once again be held.
Common causes for rejected mail are a firewall that does not
allow mail delivery to groups.
To correct this problem, please contact your IT department
and ask them to allow all postings from the domain @txla.org.
-
YOU
ARE UNABLE TO POST:
First, please verify that you are subscribed to the list.
Another possible problem may be due to the fact that the email
address is incorrect. Your subscribed email must be exactly as it
comes across on an email message from you.
For example, you may be able to send and receive mail from
bob@acme.com, but the email actually comes across as bob@mail.acme.com.
In order to post messages, your subscribed email address must
include the "mail" extension in the email address.
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PLEASE
ALSO SEE OUR FAQ PAGE ON
TLA EMAIL & LISTSERVS
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