Unit Operating Procedures

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Unit bylaws are being replaced with operating procedures: an Operating Procedures Template (doc) is provided for use in establishing a new unit or converting the bylaws of an existing one. The information below represents a short procedural format. The linked doc includes text for both this short form and for a detailed version.

TEXAS LIBRARY ASSOCIATION

[Unit Name]
Operating Procedures – (OVERVIEW)

This template for Unit Operating Procedures should serve as a guide for members in the process of establishing a new unit and converting the bylaws of an existing unit to Operating Procedures. These provide the basic information necessary for the operation of a unit.

Note: Any information found in blue is advisory or explanatory in nature.

SECTION I – NAME

[Provide the name of the unit.]

SECTION II – OBJECTIVES

[Provide a short statement on the objectives of the unit.]

SECTION III – MEMBERSHIP

[Open to any TLA member; except units based on geography (districts).]

SECTION IV – ADMINISTRATION

[Provide a listing of officers, standing committees (if any), the unit’s election process, and anything else related to the administrative operation of the unit.]

SECTION V – MEETINGS

[Provide information on your unit’s meetings – annual; in person or virtual; at conference and/or assembly; etc.  Units should hold an official meeting (in person or virtually) at least once a year.]

SECTION VI – COMMITTEES

[Explain how committees are created and members appointed (by chair or executive committee).]

SECTION VII – PARLIAMENTARY AUTHORITY

[The official parliamentary authority for TLA is the current edition Robert’s Rules of Order, Newly Revised.  This should be stated in this section.]

SECTION VIII – AMENDMENTS TO THE OPERATING PROCEDURES

[Explain how the unit’s Operating Procedures may be amended – vote at a meeting, mail ballot, electronic ballot; majority vote(?); amount of notice to be given for amendments (30 days?).]