Transforming Texas Libraries
A Call for a Statewide Visioning Process
(Summit Schedule & Agenda)


Libraries of all types serve people. In doing so, libraries serve society. We help make kids successful in school; we facilitate research and people graduating from colleges and universities; and we support people trying to get jobs, start businesses, and improve their lives. Libraries, as centers for education and lifelong learning, influence people individually and collectively.

Whether we describe ourselves as the “library community” or “information architects,” we are the historic leaders in the organization and delivery of knowledge and information resources. We are committed to advancing the causes of literacy, education, and the individual’s opportunity for self betterment. Our work is performed in service of people, institutions, and higher goals. We are not a function driven endeavor; we are outcome driven.

Our core values center on providing equitable access to information, promoting education, protecting intellectual freedom, and advocating for literacy and lifelong learning. We recognize that, while these tenets remain unchanged, we must promulgate them in a constantly changing environment. Given the critical contribution of libraries to society and democracy, those of us committed to these goals must not only master new technologies and practices; we must ensure that libraries both embody and reflect the dynamic world of today and tomorrow.

The Challenges Before Us

Learning and information services are evolving faster than ever before. Advances in technology seem to yield new products and services every few months, and public and private consumers are seeking ways to maximize these new opportunities. The world of information services has indeed become one global network, where interconnectivity, integration, and interoperability characterize the framework for future deployment of any information service.

Consumer expectation is high.  One of the key components of most current information services is the empowerment afforded to individual users. Consumers want access to the full breadth of information resources and adapt quickly to new tools that let them exploit these resources in diverse and creative ways. 

Business, education, and social communication are now built on the premise that information should be customized and instantaneously available. The model for learning—at all levels and arenas—is one that strives to empower the individual with the skills to find and tailor the vast world of information. What does this mean for libraries and other cultural and teaching institutions?

Libraries and the changing environment

Texas libraries have a long tradition of meeting and addressing the external pressures of new technologies, changes in educational pedagogy, and public expectation.  In many ways, libraries have traditionally been at the forefront of such efforts.

 Now, however, three factors are changing the equation:

  1. the advent of technology that allows individuals to completely bypass traditional library services, regardless of the quality of the information they receive;

  2. the vast innovation in such services occurring both by individuals and corporate bodies outside of historical learning institutions; and

  3. the unprecedented demand for seamless integration of information technologies, communication tools, and traditional and non-traditional information resources.

Our customers want to be able to use their PDAs to order DVDs, while listening to music, between work sessions to finish an online homework assignment or completing some financial transaction.  These customers make very little distinction between a public library, a school library, or an academic one. We must strategize and plan in some very important areas to meet these challenges and not fall behind our users’ expectations.

The public perception of libraries is still mainly one based on traditional books and bricks. Even though some libraries are embracing new technologies and services, libraries are often characterized by our traditional service role. While we recognize that many of our longstanding services are now – and will continue to be – needed, particularly by individuals who lack the skills and private resources to access this modern information network, we must transform our services to meet our users’ needs, affect public perception so that we are not merely valued for what “we were,” and integrate our work and services with other organizations and communication and learning structures.  For several years now, Texas librarians have often discussed “taking the library to users.” We must now add “through whatever mechanism or structure is most convenient to them.”

Questions facing the Texas library community

These issues represent some of the most fundamental concerns of those in the library industry, and they translate into very real operations questions for the statewide community as well as for individual libraries.

  • How do we integrate services with other outside groups?

  • Don’t we need broad multi-type collaboration first?

  • How do we spur multi-type collaboration in ways this are practical but that clearly move libraries forward?

  • How do we foster collaboration with traditionally “outside” groups?

  • What are the current services we must continue to provide?

  • What new services should be developed?

  • As a statewide library community, what is our vision for our development over the next 5 to ten years?

  • What is the plan to get us to enact that vision?

  • How can this plan be used to present our statewide goals to state, local, and institutional leaders?

  • How can we increase lay citizen support and investment in libraries?

  • How can such a plan be used to request a united and broad plan for library funding?

  • What essential future roles can we point to for all types of libraries?

  • How can this plan be used to increase awareness of libraries’ current and potential contribution to cities, communities, schools, educational institutions, and businesses?

  • What do we, in Texas, see as the development of school libraries, public library systems, higher education libraries?

  • What challenges do we see ahead?

  • What tools, campaigns, projects, data, and resources must we create, collect, or undertake to help us achieve our vision?

  • How can such tools be adapted to help individual libraries over the coming years?

In short, what should the Texas library community “look like” and do ten years from now? And, what do we need to get there? How do we transform?

The last statewide library planning process took place with Access Texas back in the early 1990s. Many, if not most, of the plans and goals outlined in that document have been realized. As with all such planning processes, the outcome is not only the final products but also the useful and productive engagement of the library community.  After having faced some difficult budget and policy limitations from state and federal governments, recent funding is re-energizing the library community.

With this renewed optimism and the growing question of  “Are libraries still relevant?,” the Texas library community is poised to take a creative and bold step forward. State library leaders are united in their desire to lead and build statewide enthusiasm and consensus in the development of all Texas libraries.

We are calling now for a broad, statewide planning process. Our aim is to involve all library stakeholders and representatives from TLA, state agencies (including the Texas Education Agency, the Higher Coordinating Board, the Texas State Library and Archives Commission), and public groups who must be at the forefront of library development in the future.

This process will begin with a statewide summit in the fall. National and Texas leaders will provide a broad and exciting (if at times, daunting) perspective of libraries now and in the future. This kick-off event will mark the beginning of statewide work undertaken by to be named task forces who will research and present findings and recommendations on a broad spectrum of issues including: services, library resource sharing, collaboration and multi-type programming, governance, funding, staffing and the profession, and public awareness among others. No fixed format has been set. And, no strategic development issues for any type library are off the table. This is our opportunity to plan.

These groups will present their draft findings and recommendations at the TLA Annual Conference in April 2008 and throughout the state. The library community will then work on a final document and series of recommendations that will serve as a statewide building plan for library development.


Timeline & Format for Kick-Off Summit:
“Transforming Texas Libraries." 

Fall    
  • Identify 75 attendees representative of stakeholder groups

  • Advertise and solicit self-nominations and select 25 to round out attendees (selection completed)

  • Conduct demographical polling information

  • Identify background reading materials for attendees

  • Contract for facilities and handle local arrangements

  • Contract for speakers and facilitator

  • Secure outside funding

  • Identify group leaders

December   One hundred (100) attendees would participate (of whom 75 will be appointed by the Steering Committee) and 25 slots will be open for application and self-nomination to participate in summit and visioning process. The process will also be open to interested individuals to serve on the various task forces.

SUMMIT AGENDA

December 3 • Day 1

   

1-2:45 pm

 

Joan Frye Williams and George Needham discuss Transforming Libraries

2:45-3 pm

  Break

3-6 pm

  Group work

6-8 pm

  Dinner with Kathleen de la Peña McCook
(Bring Libraries to the Decision-Making Table)

December 4 • Day 2

   

9 am-1:30 pm

  Group Work Continues (with lunch included)

11:30 am-1:30 pm

  Lunch (speaker)

1:30-3:30 pm

  Building Consensus and Agreement on Draft Recommendations and Follow-Up Procedures
     
December–March   Work groups deliberate by topical area and surveys are being used to solicit public comments utilizing various technologies

April 14

 

All 100 members of the various work groups convene for a one-day status report meeting and “vetting” of initial recommendations at the TLA Annual Conference

April 17

  2008 conference program on status of project

April-June

  Work groups continue their deliberations

July 10

  All 100 members of the various work groups convene for a one-day status report meeting at Annual Assembly to “vent” recommendations –and finalize, if possible
 

Transforming Texas Libraries